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IAS Finances. Members ’ Meeting Kuala Lumpur, Malaysia, Tuesday, 2 July 2013 Treasurer: Anton Pozniak Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi. GENERAL SITUATION.

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Ias finances

IAS Finances

Members’ Meeting

Kuala Lumpur, Malaysia,

Tuesday, 2 July 2013

Treasurer: Anton Pozniak

Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi


General situation
GENERAL SITUATION

  • IAS Core 2012 : Audit approved by KPMG, Surplus of 3K allocated to the General Reserve

  • AIDS 2012 : Audit approved by KPMG, surplus of $293K, allocatedto the General Reserve to support the CoreActivities over 2013/2014

  • IAS Core 2013 : Balancedwith a new fundraisingincomeof $1,4M.

  • IAS 2013 : Deficitof $923K vs $498K in March

  • AIDS 2014 : Deficitof $986K no major change since last EC

    whichislowerthan revolving fund allocation and acceptable atthis point

  • Revolving Fund For Conference Institutional Memory & Administration approved by the partners


2012 result
2012 RESULT

  • AIDS 2012: As aproved by the EC/GC, the AIDS2012 surplus wasallocated as follows:

    • General Reserve for future conferences & AIDS2012 follow up: $1,300,000

      • AIDS2014 support to Global Village, International Scholarship Fund $200,000

      • AIDS2014 support to maintainlowerfeelevel for l&mi countries $300,000

      • AIDS2014 Revolving Fund $500,000

      • AIDS2012 follow up by IAS in 2013 $200,000

      • AIDS Pioneersproject $100,000

    • General Reserve to support Coreexpenses over 2013/2014: $293,000

    • IAS Secretariat: as projectedat the EC in March 2013, the secretariatrealized a surplus of $3K allocated to the General Reserve

    • 2012 Financial Statements approved by the IAS GC


Ias hq 2013
IAS HQ 2013

  • Expenses:

    • ForExUSD/CHF: 80% of the CHF expenses are nowcovered by ForExcontractsuntil the end of 2013

  • Income:

    • Additionalcommitmentsince last EC $250K (KAPS)

    • Pendingopportunities $491K (TasP/KAPS/E2)

  • Working on an emergency budget in case the fundraisingtargetis not reached (deficit of at least $700K).

  • The alternative is, as per the IAS HQ 2013 budget guidelines approved by the Officers in September 2012 and the GC in December 2012, to reduce the staff count to reach a healthyfinancial situation again.

  • Assessment for the abovewillbeundertaken by the Secretariat in September2013 and actions willbetakenaccordingly if needed and GC willbeinformed.

  • IAS HQ 2013 projection approved by the IAS GC


Ias hq 2013 expenses projection stated in u 000
IAS HQ 2013 – Expenses projectionStated in U$ 000

GOVERNANCE 573 FIXED TERM STAFF 759

MEMBERSHIP 223 PERMANENT STAFF 5,351

EXECUTIVE 57

FUNDRAISING 77 NON-CONF TRAVEL 959

COMMUNICATIONS 198 CONTRACTED SERVICES 186

I/T 133 CONSULTANT FEES 360

HR 59 OFFICE COSTS 991

FINANCE & ADMIN 75 GOVERNANCE 339

CONF SHARED SERVICES 1,460 COMMS, MKTG 273

EVALUATION -

SCHOLARSHIPS 102

SAT / EXHIB / SPONSORS 134

CONF MGMT 711

CONF PROGRAMME 654

CONF LOGISTICS 411

CONF OFFICE COSTS 892

PARTNERSHIPS 229

POLICY / ADVOCACY 1,793

RESEARCH PROMOTION (excl. SubG) 1,791

TOTAL EXPENSES $9,573 $9,573


Ias hq 2013 income projection stated in u 000
IAS HQ 2013 – Income projectionStated in U$ 000

March July

2013 2013

CONTRIBUTION FROM GENERAL RESERVE 60 60

PAST CONFERENCE SURPLUS 248 248

NON-CONF DONOR COMMITTED 200 200

NON-CONF DONOR FUNDRAISING 1,400

SECRETARIAT REMAINING 290

P/A & RP PENDING 491

P/A REMAINING 339

MEMBERSHIPS 500 500

INTERESTS & MISC. FUNDING 144 144

SUPPORTED BY CONFERENCES:

IAS 2013 2,246 2,246

AIDS 2014 1,906 1,906

IAS 2015 298 298

PARTNERSHIPS 224 224

RESEARCH PROMOTION (Excl. SubG) 1,314 1,314

ILF CONTRIBUTION 310 310

POLICY ADVOCACY CONTRIBUTION 755 1,005

TOTAL INCOME $9,605 $9,575

TOTAL SURPLUS$32K$2K


Ias 2013 kuala lumpur
IAS 2013 - Kuala Lumpur

  • Fundraising target of $1,6M was raised to $1,7M

  • As of 1 June, expected fundraising is $1,6M committed (94% of target).

  • The conference budget now shows a deficit of just over $900K (incl. 500K allocated to the RF).

  • IAS 2013 projections approved by the IAS GC


Ias 2013 budget summary stated in u 000
IAS 2013 – Budget SummaryStated in U$ 000

Approved BudgetProjection

March 2013 June 2013

IAS EC IAS EC/GC

  • SPONSORS & DONORS 3,013 2,652

  • COMMERCIAL SPONSORSHIP 1,025 747

  • REGISTRATION FEES 2,141 1,951

  • OTHER REVENUES 111 55

  • TOTAL REVENUES $6,290 $5,405

  • LOGISTICS 1,323 1,211

  • EXHIBITION & SATELLITES COSTS 158 143

  • SCHOLARSHIPS 487 367

  • PROGRAMME 597 567

  • AV 254 210

  • IAS CONFERENCE SECRETARIAT 1,410 1,247

  • IT 421 496

  • COMMUNICATIONS 349 337

  • EVALUATION + QUALITY ASSESSMENT 83 28

  • RESOURCE DEVELOPMENT 198 198

  • REVOLVING FUND 500 500

  • GOVERNANCE110 110

  • AUDIT / FINANCE 260 211

  • VARIOUS FINANCIAL COSTS & TICKS 411 481

  • START-UP COSTS 70 74

  • OTHER LOCAL COSTS 150 150

  • TOTAL COSTS $6,779 $6,328

  • TOTAL DEFICIT -$489 -$923


Aids2014 melbourne
AIDS2014 - Melbourne

  • Deficit of $986K

  • Income

  • As per budget guidelines, registration income based on 7,000 full fee paying participants (vs 8,800 Budgeted for AIDS 2012).

    • Host country contribution ishalf in Melbourne (3.5M) than in the U.S.

    • The budgeted income include reserves from AIDS2012 mentioned earlier

    • Expenses:

    • Overallcostreduced by 14% vs AIDS2012 budget, despite a venue rental 4x more expensivethan D.C. :

      • From 10 to 6 session rooms (mini session rooms)

      • Size of Media Center decreased

      • Size of GV reducedwithalmost 50%

      • Scholarship programme reduced

  • AIDS2014 budget approved by the IAS GC


  • Aids 2014 budget summary stated in u 000
    AIDS 2014 – Budget SummaryStated in U$ 000

    AIDS2010 AIDS2012AIDS2014

    Audited Report Audited Report Working Budget

    SPONSORS & DONORS 10,170 11,0008,078

    COMMERCIAL SPONSORSHIP 4,083 4,754 3,830

    REGISTRATION FEES 8,998 10,3536,783

    OTHER REVENUES 482 4781,345

    • TOTAL REVENUES $23,733 $26,585$20,036

      LOGISTICS 4,939 4,3054,699

      EXHIBITION & SATELLITES COSTS 664 711 448

      SCHOLARSHIPS 2,369 2,051 1,545

      LOCAL SECRETARIAT 909 906472

      PROGRAMME 2,378 2,326 2,378

      PROGRAMME ACTIVITIES 862 897 718

      IAS CONFERENCE SECRETARIAT 3,219 4,729 3,653

      IT 1,428 1,383 1,018

      COMMUNICATIONS 1,536 1,571 836

      EVALUATION + QUALITY ASSESSMENT 265 209 53

      RESOURCE DEVELOPMENT 765 933 736

      REVOLVING FUND 0 1,000 1,000

      GOVERNANCE 354 544233

      AUDIT / FINANCE 952 670480

      VARIOUS FINANCIAL COSTS & TICKS 1,962 1,216 1,650

      START-UP COSTS 98 255250

      AV 1,032 1,282 852

    • TOTAL COSTS $23,733 $24,992$21,022

    • Allocation to AIDS2014 & follow up 1,300

    • TOTAL SURPLUS / - DEFICIT $0 $293-$986


    Revolving fund for conference institutional memory administration
    Revolving Fund For Conference Institutional Memory & Administration

    The proposalwasapproved by the IAS GC

    • Background

    • The Officers have suggested a new Revolving Fund for ourconferences in complement to the twoexistingfundswith the same total amount of money thatwilljustbedivideddifferently. The amount is $2M (25% of the agreed ultimate target of $8M)

      allocation

      IAC RF $3,8M $1,4M $2.4M

      IAS RF $1,5M $0.6M $0.9M

      CIM&A RF $2.0M

      • TOTAL $5.3M $5.3M

    • This third fund will jointly serve the two conferences, for their conference secretariat, administration and institutional memory and thereby sustain the overall Secretariat.

    • Proposalwas made to the IAC permanent partners and approvedunanimously (UNAIDS, ICW, GNP+ AND ICASO) on June 8, 2013.


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