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Getting through the ARCP

Getting through the ARCP. Success at ARCP. The Beginning of the Year/Placement: Update Educational & Clinical Supervisors Set Appointments (Placements in Program) Create PDP & Learning Agreement During the year: Work Place Based Assessments Completion of Units of Training MSF

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Getting through the ARCP

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  1. Getting through the ARCP

  2. Success at ARCP • The Beginning of the Year/Placement: • Update Educational & Clinical Supervisors • Set Appointments (Placements in Program) • Create PDP & Learning Agreement • During the year: • Work Place Based Assessments • Completion of Units of Training • MSF • Adding activities and evidence to your portfolio • Interim Report if you change trusts • The End of the Year: • Completing your ESSR ready for the ARCP

  3. The Beginning of the Year/Placement • Update Educational & Clinical Supervisors • If you don’t do this they can’t see your portfolio • Set Appointments (Placements in Program) • These are your placements through the year and will auto-populate your ESSR at the end of the year. • Create PDP & Learning Agreements • Date of completion must be before ARCP date.

  4. Update Educational & Clinical Supervisors Click here….

  5. Update Educational & Clinical Supervisors Or Click here…

  6. Update Educational & Clinical Supervisors Then type in your supervisors names (they should be on the e-portfolio system).

  7. Appointments Add Appointments under the Planning Tab….

  8. Appointments Fill in the details of your placement….

  9. Appointments This will create a list of placements throughout each training year, which will auto-populate your ESSR.

  10. Personal Development Plans Create a new PDP at the beginning of each new placement….

  11. Personal Development Plans For each placement you should create one PDP, with multiple objectives e.g. Obstetrics, ICU, higher Paeds. If you have a long placement e.g. 1 year, perhaps create 3 or 4 PDPs over the course of the year to coincide with you educational supervisor review meetings.

  12. Personal Development Plans Once you have created a PDP for a module or period of time, so can add multiple objectives…

  13. Personal Development Plans Add the details of your objective and how you intend to achieve it…

  14. Personal Development Plans You can add several objectives to each PDP

  15. Learning Agreement A Learning Agreement is a more formal agreement between you and your supervisor… it is created in the same way a PDP, just change the drop down box to a “YES”.

  16. During the Year • Work Place Based Assessments (WBPAs) • Completion of Units of Training (CUT forms): • Based on WBPAs, number of cases and consultant feedback. • MSF • One per year • Adding activities and evidence to your portfolio • Interim Report if you change trusts or are going on leave e.g. maternity leave, OOPE etc.

  17. WPBAs Make sure you select the right training grade

  18. WPBAs WPBAs now require more written feedback… you can fill some of this in for your consultants following discussion, they will review this before signing it off.

  19. WPBAs – Review of Progress Review your progress through the year using via the ACRP Record…

  20. WPBAs – Review of Progress

  21. CUT Forms CUT forms are created from the assessment tab… just select the relevant training grade and Unit of Training.

  22. CUT Forms The form will auto-populate with linked WPBAs as evidence.

  23. CUT Forms Your educational supervisor can add any additional comments e.g. from consultant feedback in the department etc.

  24. Multi-Source Feedback • Create early: • takes a least 6 weeks to complete process. • I would advise at least 3 months before ARCP, at the very latest • Up to 30 names (try and get at least 20) • Remains open for one calendar month from sending • Once closed your Educational Supervisor needs to release the results.

  25. Personal Activities Add personal activites during the year as evidence of other educational activities e.g. audit, personal reflection, courses, conferences… Very useful for updating your CV… and auto-populates you ESSR.

  26. Personal Activites Many different categories of ‘personal activity can be added’

  27. Activities and Evidence You can add some reflection on activities… this is a useful log of reflection especially if you have upcoming interviews.

  28. Personal Activites Activities can be linked to specific PDPs as evidence.

  29. Adding Evidence Evidence is more formal data e.g. uploaded CV, Logbook, certificates

  30. Adding Evidence

  31. Activities and Evidence populates the ESSR Your activities and evidence auto-populate your ESSR under specific headings.

  32. Interim Reports Interim reports should be created if you are changing trusts during the year or if you are having a break from training without an ARCP e.g. maternity leave, mid-year OOPE etc. They are created from the Assessments Tab

  33. Interim Reports The Interim report will auto-populate with any completed units of training during the year up to the time of the report.

  34. Interim Reports There are some further tick boxes to summarise your educational, clinical etc. progress during the report time.

  35. Interim Reports There is also some space for feedback from your educational supervisor and discussion of your progress and future plans.

  36. The End of the Year Completing your ESSR ready for the ARCP.

  37. How to Create an ESSR

  38. How to Create an ESSR

  39. How to Create an ESSR

  40. How to Create an ESSR Ensure that you enter the correct College Tutor before you create the form, as your College Tutor must have access to sign off your ESSR.

  41. The ESSR Most of your details will auto-populate…

  42. ESSR: Appointments/Placements in Program Placements in Progress auto-populates from your Appointments List

  43. The ESSR: Adding Evidence Some parts of the form do need to be completed by you

  44. The ESSR: Adding Evidence Details of the Evidence you have added will also auto-populate your ESSR

  45. The ESSR: Your Logbook Your annual logbook report must be uploaded to evidence so that it can be accessed at your ARCP

  46. The ESSR: Activities during the year The activites you have added during the year will auto-populate under the relevant headings….

  47. The ESSR: Getting it signed off Your ESSR can be opened at any time of the year; added to and saved. Do not complete and send it to your supervisor until you come to the end of the year and are completely happy that it is complete. I would advise reviewing it with your supervisor before officially sending it to them. Review your ESSR in good time (at least 4 weeks before your ARCP), as your portfolio closes 8 days before your ARCP and your supervisor and college tutor must have reviewed your ESSR before they can approve it.

  48. Summary: What to do • The Beginning: • Create PDP & Learning agreement • Update Educational/Clinical Tutor details • The Middle: • Keep up to date with WPBAs (ARCP Review of Progress) • Get CUT forms signed off as you go • Complete MSF • Keep up to date with personal activities and evidence • Interim Report if move Trust during the year • The End: • Upload CV and Logbook to evidence • Create ESSR early • Review with educational supervisor before submitting

  49. More information • The College • Website: • http://www.rcoa.ac.uk/e-Portfolio • http://www.rcoa.ac.uk/document-store and search e-portfolio • Helpline: 020 7092 1556 • Email: e-Portfolio@rcoa.ac.uk • E-portfolio Champions • In each trust • Gen.ofarrell@gmail.com

  50. ANY QUESTIONS??

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