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English Letters 2. Business Letters. Business letters: between companies and institutions, and government offices to conduct all kinds of business. The structure of a business letter. Headings : the writer ’ s address and the date

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English Letters 2

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English letters 2

English Letters 2

Business Letters


English letters 2

Business letters:

between companies and institutions, and government offices to conduct all kinds of business.


The structure of a business letter

The structure of a business letter

  • Headings: the writer’s address and the date

  • Inside Address: the receiver’s title, full name,

  • position and complete address

  • Salutation: complimentary greeting as Dear John

  • Body of the Letter: reference, information,

  • purpose and conclusion

  • Complimentary close: Sincerely yours, etc.

  • Signature: typewritten and handwritten signatures


English letters 2

①Headings

② Inside Address

③ Salutation:

④Body of Letter

------------------------ ------------------------------------------------------------------------------------------------------------------------------------

⑤Complementary Close,

handwritten signature

⑥Typed Signature


English letters 2

Headings

Winthrop University (写信人单位)

Rock Hill, SC 29733(城市名,邮编)

September 28, 2006(写信日期)


English letters 2

Inside Address

Dr. Jane Smith (收信人姓名)

Foreign Student Advisor(收信人身份)

Winthrop University (收信人地址)

Rock Hill, SC 29733(城市名,邮编)


English letters 2

Winthrop University

Rock Hill, SC 29733

September 28, 2006

Dr. Jane Smith

Foreign Student Advisor

Winthrop University

Rock Hill, SC 29733

Dear Dr. Jane Smith,

I am a new student from China and this is my first week at Winthrop University. …………………………………………………………………

Thank you very much for your attention and I look forward to hearing from you soon.

Sincerely yours,

Wang Liang


English letters 2

Winthrop University

Rock Hill, SC 29733

September 28, 2006

Dr. Jane Smith

Foreign Student Advisor

Winthrop University

Rock Hill, SC 29733

Dear Dr. Jane Smith,

I am a new student from China and this is my first week at Winthrop University. While I am excited about beginning my academic studies here, and while the one-day orientation was very helpful, I am still feeling lost and need a lot of help. I have experienced difficulties in getting to places, buying textbooks, and finding my classrooms because the campus is so big. I believe that many other new international students must have experienced similar difficulties.

I thereby suggest that the orientation program last two or three days instead of one and that a student ambassador program be sent up to help new students, particularly new international students on more individual basis. It is my belief that such an expanded program would help new students to adjust to Winthrop much more quickly.

Thank you very much for your attention and I look forward to hearing from you soon.

Sincerely yours,

Wang Liang


The language of business letters

The Language of Business Letters

  • Concise and clear: eliminating nonsense words

    and phrases, repetition and

    redundancies, get directly to

    the point

  • Courteous: avoiding insults and sarcasm, rude

    remarks, and expressions with

    negative implications


Types of business letters

Types of Business Letters

  • Request Letters

  • Order letters

  • Claim (or Complaint) letters

  • Job application letters


A request letter

A Request Letter

81 Minglun Street

Kaifeng,Henan.475001

China

April 7, 2006

The World Bank

Attention:Scholarship Program

1919 World Trade Building

10 First Avenue

New York,NY l0001

U.S.A.

Dear Sirs,

I have recently heard that the World Bank is offering scholarship for those who are

going to study languages at a university.1 would like to have you send me an

application form.

I received a score of 620 on TOEFL taken October 25,2005,and would like to

improve my English abilities by studying in an English university.Although my major

is biochemistry, I want to improve my English well enough to translate recent Chinese

research in my field into English for publication in the West.

Thank you for considering me.

Sincerely yours,

Huang Luping


An application letter for advanced studies

An Application Letter for Advanced Studies

(Address omitted)

March 10, 1999

To the Register,

Oxford University,

Oxfordshire England

Dear Sir:

Would you please send me an application form and some information about

the course of English Literature offered in your university? I should like to apply

for admission at the College of Arts to pursue my studies for a Master’s degree. I

am now studying in East China Teachers’ University majoring in English

Literature and will graduate this July. My university authorities recommend me

to further my studies in your university.

Yours truly,

Li Xin


A job application letter

A Job Application Letter

  • Luoyang Normal university

    Luoyang

    June 15, 1999

    Principal

    Taiyuan No.5 Middle School

    Taiyuan 030012

    Dear sir:

    I have heard from my teacher that you are looking for a few qualified teachers of English.

    I am writing to try my luck.

    I am 23 years old and will soon graduate from the English Department of Taiyuan Teachers’

    College. I have completed my four years’ courses with credits in all subjects.

    I am able to speak English fluently and fond of teaching career. Besides, I am good at

    computer operation.

    Enclosed you will find a copy of records of all subjects and that of a testimonial as required.

    I shall be very grateful if you give me a chance to work in your school.

    Yours truly,

    Li Xin


A recommendation letter

A Recommendation Letter

  • 325 Darrin Hall

    Prentice College

    Barstow. ME 04611

    June 20, 2009

    Antrim Industries, Inc.

    6431 Honeysuckle Avenue

    Modesto, CA95355

    To Whom It May Concern:

    It gives me a great pleasure to recommend to you Pan Feng as candidate for

    The vacancy in your company. Pan Feng has been a student in my class for the past

    two years, so I know him quite well. He is a talented young man with a sense of

    responsibility. His academic record is outstanding. He has been awarded the annual

    scholarship granted by the president of the university.

    I am sure that he will excel in the position of secretary in your company.

    Sincerely,

    Cheng Mingxin


Exercises

Exercises

  • Suppose you are to graduate from the university the next month. Write a letter to a company, applying for a position as an office secretary.

    2. Next term you are going to do the practice teaching. Write a letter to a local school, applying for a contemporary job as a teacher there.


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