1 / 20

Managing Multiple One-Stop Sites

Managing Multiple One-Stop Sites. State Board of Elections Annual Training March 19-20, 2008 Facilitator: Karen Brinson, District 1 DET. Purpose. More one-stop voting sites will be available to the voters of North Carolina in 2008 than ever before. Items to address:

agatha
Download Presentation

Managing Multiple One-Stop Sites

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Managing Multiple One-Stop Sites State Board of Elections Annual Training March 19-20, 2008 Facilitator: Karen Brinson, District 1 DET

  2. Purpose • More one-stop voting sites will be available to the voters of North Carolina in 2008 than ever before. • Items to address: • Why expand one-stop voting? • What’s involved? • How do you prepare? • What are other counties doing?

  3. Background for Workshop • District 1 is greatly expanding it’s one-stop voting locations. Most of the counties will have additional sites for May; others are expanding in November. Several run satellite sites instead of using the office as the location. • In March, District 1 held a workshop about this topic, specifically looking at experiences in Buncombe and Henderson. • Buncombe: 10 sites in May, 20 sites in November • Henderson: 4 sites in May and November • Both counties have managed multiple sites in previous elections

  4. Groups • Group 1: Why? & Publicity • Group 2: How to Prepare • Group 3: Technology & Security

  5. Group 1 (Part 1): Why? • Why have multiple one-stop sites? • What benefits do they bring? • Working with County Commissioners & Manager

  6. Group 1 (Part 2): Publicity • What can you do to publicize? • Conventional ways to publicize • Now be creative/think outside of the box…

  7. Group 2: How to Prepare • How far out do you start planning? • What’s involved logistically? • What supplies, equipment, etc. do you need? Delivery? Setup? • How do you pick locations? Hours? • How do you select workers? Schedule? Pay? Monitor? Training?

  8. Group 3 (Part 1): Technology • What’s involved logistically from the technology side? • How far ahead do you start planning? • When do you set up? What equipment, supplies, etc. are needed? • Who will rover or be on call for support?

  9. Group 3 (Part 2): Security • How do you secure the site, equipment, ballots, & supplies from day to day?

  10. Things to Consider Group Ideas Findings from District 1, Buncombe County, and Henderson County

  11. Group 1 (Part 1): Why? • Why have multiple one-stop sites? • What benefits do they bring? • HENDERSON • 1/3 of voters voted one-stop in 2006 (approx. 10,000) • Preferred by large retiree population • Allows office to focus on Election Day preparations • Cuts down on office staff overtime GROUP IDEAS • BUNCOMBE • 1/3 of voters voted one-stop in 2006 (approx. 30,000) • Philosophy of service • Makes Election Day easier • This is the “good stuff” – one-stops are the most rewarding

  12. Group 1 (Part 1): Why? • Working with County Commissioners & Manager • HENDERSON • Commissioners asked for the sites because of public demand • Well funded ($200k funded for municipal & May primary) GROUP IDEAS • BUNCOMBE • Budget: Ask for more than you’ll need so you’ll get enough (May 2008: $70K in labor alone) • Service to constituents – they hear the praise

  13. Group 1 (Part 2): Publicity • What can you do to publicize? • From District 1, Buncombe & Henderson • Bus billboards and roadside billboards • TV coverage & government channel • Newspaper, radio talk shows & announcements • Create photo & story opportunities • Posters (libraries, colleges, county offices) • Press releases & PSAs (work w/county PR person) • Materials to candidates • Building/outdoor banners • Utility bill mailings • Decorate site to draw attention & make enjoyable GROUP IDEAS

  14. Group 2: How to Prepare • How far out do you start planning? • BUNCOMBE • 3+ months • Reserve sites as soon as budgeted • Make routine visits to sites to get to know the staff ( & vice versa) • Post One-Stop Meetings: “What can we do to improve?” • HENDERSON • 3+ months out • Ongoing agreement & participation with sites; 3 months out confirm GROUP IDEAS

  15. Group 2: How to Prepare • What’s involved logistically? • What supplies, equipment, etc. do you need? Delivery? Setup? • From District 1, Buncombe & Henderson • Designated staff member as point person; Rover • Separate from other parts of office to cut down on confusion • Factor in process and supplies needed for “In Person One-Stop Registration” • Delivery (bonded company or county maintenance), site setup, ballot/PEB storage (fire proof cabinet), bicycle locks/securing devices, re-key site/room/closet GROUP IDEAS

  16. Group 2: How to Prepare • How do you pick locations? Hours? • BUNCOMBE • Population, voter turnout (heaviest voting precincts) • Libraries, community centers, local mall (1st time in May) • Can site accommodate parking needs? • Hours: 10AM - 6PM • HENDERSON • Large population & commerce areas; quadrants of the county • Libraries & town hall • Requested to be one-stop location; planned facility to include • Hours: 11AM – 7PM (office 8:30AM – 5PM) GROUP IDEAS

  17. Group 2: How to Prepare • How do you select workers? Schedule? Pay? Monitor? Training? • From District 1, Buncombe & Henderson • Applications, retired county employees/temps, most skilled poll workers, community college, political parties, senior organizations • Ask about technical/computer skill level (test them on laptop); nationwide background checks • # OF WORKERS – Buncombe: 3-4/location/shift, dedicated staff member & 2 help desk staff; Henderson: 5-6/location, 4-5 floaters/on stand-by, 1 rover • PAY – Buncombe: $10/hr. Captain, $9/hr. clerks, 5 hr shifts; Henderson: $12.50/hr. Captain, $12/hr. assistants; full day or shifts • TRAINING – Buncombe: 25 hrs (5 hrs/day for 1 week) ; Henderson: One full day – AM: Admin; PM: voting machines • Treat them well to keep them! Pizza on Fridays, goody bags, etc. GROUP IDEAS

  18. Group 3 (Part 1): Technology • What’s involved logistically from the technology side? • How far ahead do you start planning? • When do you set up? What equipment, supplies, etc. are needed? • Who will rover or be on call for support? • From District 1, Buncombe & Henderson • Live, Hybrid, or Disconnected: This impacts the schedule and demands on staff • Buncombe: one-stop worker assigned to deliver memory stick each AM & PM; Henderson: rover goes to each site daily • Buncombe: Help desk for support; Henderson: Rover on call and rotating • Computer related supplies: ink cartridges, a good mouse, etc. Have extras! GROUP IDEAS

  19. Group 3 (Part 2): Security • How do you secure the equipment, ballots, & supplies from day to day? • From District 1, Buncombe & Henderson • iVos: “Lock” daily • m100: sort ballots by precinct/VTD daily (store in fireproof cabinet), “chain together” components to fireproof cabinet • Re-key site/room/closet during one-stop period and/or have separate entrance into one-stop area • Law enforcement escort on final day GROUP IDEAS

  20. Keys to Success • Key #1: Recruit one-stop workers early • Key #2: Prepare & Plan • Key #3: Budget wisely • Key #4: Security is critical • Key #4: Treat One-Stop Voting just like Election Day • Key #5: Remember the “Service Philosophy”

More Related