1 / 60

Welcome!

Welcome!. If you joined the conference via telephone, please enter your audio pin if you haven’t already. (The image on the right is an example - your audio pin will be different.)

afya
Download Presentation

Welcome!

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Welcome! • If you joined the conference via telephone, please enter your audio pin if you haven’t already. (The image on the right is an example - your audio pin will be different.) • If you joined with a microphone and headset or speakers (VoIP), please be sure your device volume settings are properly adjusted. • If your mic & headset is not working, please try unplugging and re-plugging in your device. • We will begin promptly at the top of the hour.

  2. COLL130: Introduction to Google Apps March 27, 2009 Rachel Medina, LSNTAP David Bonebrake, LSNTAP Molly French, Colorado Legal Services Brian Lawlor, Legal Services of Northern California

  3. Please, let us know your questions and comments during the training • Maximize/minimize your screen with the chevron symbol • Telephone participants need to enter their audio pin • Ask a question in the questions log • Raise your hand

  4. Ensuring we can hear you • Mic & Speakers users should make sure the microphone volume is turned up. • You can always switch to telephone at anytime in the training. • Ensure that you have not muted yourself Un-muted Muted

  5. Questions? • Raise your hand, please!

  6. Today’s training… …is being recorded …will be archived on our website • Registered attendees will receive an email with a link to this information once it has been posted

  7. Presenters • Rachel R. MedinaLSNTAP • Molly FrenchColorado Legal Services • David BonebrakeLSNTAP • Brian LawlorLegal Services of Northern California

  8. Today’s Presentation • Introduction to Google • Gaining Personal & Workplace Efficiency Through Google Apps • GMail, GCal, Google Reader, Google Voice • Organizations Employing Google Apps • Applications of GCal and GDocs at Colorado Legal Services • Applications of Google Sites at Legal Services of Northern California

  9. Introduction • Google Timeline

  10. The Google we all know and love

  11. Google quickly became everybody’s favorite search engine… • “Google it” has become part of our everyday vernacular

  12. There is more to Google than the basic search tool… • How many have used the “Advanced Search” to narrow results?

  13. How many use Google as their search engine?How many have a Gmail account?

  14. Behind the very simple interface, there is a Google world of fun….go ahead…click “more”!

  15. Be brave….click “even more”!

  16. Privacy Issues & Cloud Computing • The web is a vulnerable place – is the tradeoff acceptable? • Are the ethical issues overstated? • If it’s okay to use Gmail, then why not a brief bank on a Google Site? • Is it possible that Google is as secure as anything you’re capable of creating with your own systems? • Privacy Policy: http://www.google.com/mail/help/privacy.html • More resources on this issue will be posted to the Training Module for this training at http://lsntap.org/coll130

  17. If you are not using any Google applications (beyond the search engine and GMail), why not?

  18. Google Apps for Personal and Workplace Efficiency • Gmail • Gcal • Google Reader • Google Voice

  19. GMail • Google’s free web-based email system • Good Intro: http://www.youtube.com/watch?v=kS5XLxsv798 • Powerful spam, virus, and phishing protection • Fast and comprehensive message search • Many of Outlook and Thunderbird’s features are available in Gmail’s web client • Can be installed on a Mobile Device

  20. GMail Labs • Added in 2008, Gmail labs allows users to test new or experimental features of Gmail. • Currently about 45 features available, including: • Offline Access • Tasks to-do list • Undo Send • Mail Goggles

  21. GMail Offline Access • Offline Lab for Gmail standard or Google Apps • Setting > Labs > Offline > Enable • Uses Google Gears • Can create a shortcut from your desktop • Takes a few minutes to setup and synch emails

  22. GMail Tasks • Simple, straightforward to-do list within Gmail • You can access your list through Gmail, mobile devices, and iGoogle

  23. More cool Labs • Undo send: Gives users a five second window to undo a sent message • Forgotten Attachment Detector: Prompted if you use “attach” in your email but don’t include an attachment. • Create a Document: Create a Google Document from an email conversation or to start a blank document

  24. And a Quick Note on Security • Turn on Gmail’s SSL feature now! • Settings > General > Browser connections • SSL is an encryption protocol that protects data sent over networks • On a public WiFi, it’s easy to hack a webmail account not protected by SSL

  25. Google Calendar • Add and share multiple calendars among users • Integrates with other Google Services: • Gmail • iGoogle • Google Deskop • Offline access • Can be embedded into a website

  26. Google Reader

  27. Google Voice • Google’s free phone manager service • Provides one single, unified phone number that can be connected to work phones, cell phones, and other lines • Calls to your unified number would ring all of your other phones • Lots of options for how calls are handled

  28. Google Voice • The features I described were basically the Grand Central features – Google had added more: • Free voicemail transcriptions • Free conference calling • Cheap international calls • Text messaging organization • David Pogue article on Google Voice: http://www.nytimes.com/2009/03/12/technology/personaltech/12pogue.html?scp=5&sq=Google%20Voice&st=cse

  29. How do you envision using Google Applications? Or what do you wish you could do with Google Applications?

  30. Google Apps for Your Organization • Applications of GCal and GDocs at Colorado Legal Services - Molly French • Applications of Google Sites at Legal Services of Northern California - Brian Lawlor

  31. “Getting Your Feet Wet” – Primary Uses • Google Calendar • Personal Work Calendar • Intake Managing Attorney tracks intake staff schedules • Managing Attorney in FCU suggested to Judge as tool for scheduling parenting time between adverse parties

  32. Google Calendar Continued • Why this application? • On ‘net and available 24/7 online • No syncing required • No Google email account required to share • Can share calendar with others – give them control to add to calendar (or not) • Can make personal appointments and meetings ‘private’ – only you can see them when you share the calendar • Easy for a unit or smaller office (such as our Intake Unit) to coordinate schedules/track each others attendance and leave time • Ease of use overall

  33. Google Calendar Continued • Challenges • Must have Internet access • Not extremely intuitive to more novice computer users to join calendar initially • Can get cumbersome (tight) if more than 2 busy people using same calendar

  34. Google Documents • Document • Presentation • Spreadsheet • Form

  35. Google Documents • Document • Work off-site on projects – prepared for meetings, trainings • Collaborate with others by sharing document – prepare for EJC presentation with consultant • Spreadsheets • Use to track software licensing, staff software updates • Use to track tech issues (never formally tracked tech issues prior to this)

  36. Google Documents – Why this application? • Documents • Work at home, pull up most recent copy at work (no flash drives, emailing, etc.) • Collaborate easily – simultaneously edit documents while talking on the phone, know where the latest version is • Spreadsheets • Data was not being tracked prior to using Google apps, move into using other methods if needed • Easy to invite all Tech Unit staff into documents – don’t have to use email, etc. to keep up with these projects • Inexpensive in cost and resources – if we used tech tracking/license tracking software – more software we have to maintain

  37. Google Documents – Why this application? • Cost Savings – http://tinyurl.com/ddny2g • How to Use Google Apps to Increase Your Organizations Productivity – http://tinyurl.com/2kbzbe • http://tinyurl.com/yo3bpe

  38. Google Apps = Google Sites =Intranet

  39. What is Google Apps?

  40. Google Sites: a publishing platform for creating private or public wikis or websites

  41. LSNC had used MediaWiki for its intranet

  42. LSNC now usesGoogle Sites for its intranet

  43. How easy is it to create?

  44. How easy is it to create?

  45. How easy is it to create?

  46. How easy is it to create?

  47. What are the file limits? "At this time attached files and uploaded images are currently limited to 10 MB." "Each domain is limited to 10 GB in total size with ... Education [Non-profit] Edition domains receiving 500 MB per user beyond theinitial quota." (Google: October 2008)

More Related