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Schedule Control with Microsoft Project 2003. Laura Williams, PMP. P. roject. M. anagement. 1. M. ethodologies. What is the goal?. Schedule Control. Monitor schedule performance Analyze variances Predict future performance . 2. What is the process?. Baseline at project’s start

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schedule control with microsoft project 2003

Schedule ControlwithMicrosoft Project 2003

Laura Williams, PMP

P

roject

M

anagement

1

M

ethodologies

schedule control
What is the goal?Schedule Control

Monitor schedule performance

Analyze variances

Predict future performance

2

what is the process
What is the process?
  • Baseline at project’s start
  • Record status in a timely manner
  • Adjust the project plan to reflect reality
  • Analyze the results of the status information using critical path method calculations and variance tools

3

baseline the schedule
Baseline the Schedule
  • Baseline at project’s start
  • Tools
    • Tracking
      • Save Baseline
  • Gives us the means to know or recall our original estimates

3

status the schedule
Status the Schedule
  • Activities can be in a variety of ‘states’
    • Should have started and finished and didn’t
    • Should have started and finished and started but didn’t finish
    • Should have started and finished and did!
    • Should have started but not scheduled to finish yet
    • Should start soon

4

status tools
Status Tools
  • Tracking Toolbar
  • Tools / Tracking
  • Task Details Form
  • Split screen combinations
  • Task Usage view
  • Filters
    • Date Range…
  • Others?

5

adjust the project plan
Adjust the Project Plan
  • 1. Review the project model
  • 2. Does the project model still reflect the project’s reality?
  • 3. If so, carry on. If not, adjust durations, predecessors, etc to reflect the current plan.

6

analyze variances
Analyze Variances
  • Attempt to understand variances
    • Baseline dates vs. Start and Finish
      • Start variance and Finish variance
    • Duration

7

review critical path information
Review Critical Path Information
  • Early Dates
  • Late Dates
  • Total Float (Total Slack)
    • Total Float degradation
  • Can we still meet schedule commitments?

8

communicate the results
Communicate the Results
  • Views
    • Gantt
    • Tracking Gantt
  • Reports

9

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