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PRESENTATION SKILLS

PRESENTATION SKILLS. PART B. 1.KNOW YOUR AUDIENCE. A presentation is a dialogue between you and your audience and they will judge your presentation on: 10 % content 40% structure 50% delivery. THE HUMAN BRAIN .

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PRESENTATION SKILLS

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  1. PRESENTATION SKILLS PART B

  2. 1.KNOW YOUR AUDIENCE A presentation is a dialogue between you and your audience and they will judge your presentation on: • 10% content • 40% structure • 50% delivery

  3. THE HUMAN BRAIN There are many studies about how much information people can retain and as a rule of thumb in presenting, assume that: • The average concentration span is 7 minutes • Short term memory can retain 7 items (give or take).

  4. 2. BEGINNING PREPARATION (10 minute talk) • Introduction – grab attention – 1minute • Section 1 – 1 key point (1-4 messages) – 3 minutes • Section 2-1 key point (1-3 messages) – 3 minutes • Section 3-1 key point (1-2 messages) – 2 minutes • Summary – 1 minute

  5. 3. BUILDING DEPTH AND DETAIL Step 1: set the tone • What is the main message – what conclusion do you intend to draw? • Who is the audience – how much do they already know about the subject? • How long do I have to get the message across? • What facilities will be available – can I use PowerPoint, flipcharts etc.? • What time of day will I be speaking? You may have to work harder to maintain audience interest late in the day.

  6. 3. BUILDING DEPTH AND DETAIL Step 2: Writing the presentation 1. Being selective 2. Breaking up the presentation 3. Bringing the presentation to life Liz Noffsinger / FreeDigitalPhotos.net

  7. 3.BUILDING DEPTH AND DETAIL Step 3: Editing and revision • Essential part of the process • Are the key points clear? • Is the required action obvious? • Is any information missing? • Is it possible to misinterpret any ideas?

  8. 4. PREPARE YOURSELF • Notes: there are a number of ways to make and use notes effectively • Rehearsal • Check out the Room in advance: where you will stand, lighting and acoustics (can the audience hear and see you), have you checked what AV/Projection equipment is there? • Yourself! Dress code. There is a saying: ‘dress for the job you want, not the job you have.’ Dress for the grade you want too!

  9. 5. PUTTING THE WHOLE PACKAGE TOGETHER • Beginning the presentation • Maintaining interest: vary tone, use language audience will understand, involve the audience • Rounding off

  10. 5. PUTTING THE WHOLE PACKAGE TOGETHER • Humour – to joke or not to joke? • Questions: here are some tips on dealing with questions: • Listen carefully to the question. • Repeat the question, or its main theme, at the start of your answer • Treat the questioner with courtesy • Slow your speech down • Keep your answer reasonably brief • Keep to the point • If you don’t know the answer, there are strategies to manage it

  11. 6. VISUAL AIDS Pros: • They are very useful for audience members who are visual learners • They keep the audience’s attention • They save time in that the speaker can demonstrate some ideas more quickly visually • They help the speaker by avoiding having to go over ever figure and point • They help people recall the points being made

  12. 6. VISUAL AIDS Cons: • If too detailed, the audience can simply read your talk and will do so. • If they are too ‘busy’ then the audience can be confused by them. • If you use both slides and text based hand-outs (i.e. hand-outs which are not simply copies of the slides), the audience has too much to look at and will leaf through your hand-outs rather than listen to you.

  13. 6. VISUAL AIDS • SLIDES • Graphs • Objects • Flipchart • Whiteboard • Film and video

  14. 6. VISUAL AIDS • A word about slides – be careful of font, amount of content, colour • What did you think of these slides? • We will now look at the same slide in a number of designs so that you can see what works best – if any. We will take a vote on the most effective one!

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