Lesson 13 Templates

1. Lesson 13 Templates

2. Objectives • Use Word templates. • Create new templates. • Attach templates to documents. • Modify templates. • Use the Organizer.

3. Templates • Provide a reusable model for documents of the same type. • Contain formatting information, styles, and standard text for a particular type of document. • Default template is the Normal template.It is available globally. • Word provides built-in templates and templates online. • All documents based on a template. • The default file extension for templates is .dotx or .dotm.

4. Use Word Templates • Click the Microsoft Office Button. • Click New to open the New Document dialog box. • Options for Templates: • Blank and recent • Installed Templates • My templates • New from existing • Microsoft Office Online • Click the Blank document icon to create a new document based on the default template. • Click the Installed Templates option to create a document or to create a template based on a built-in template.

5. New Document Dialog Box

6. Installed Templates

7. Downloaded Template

8. Create Templates • Three methods to create a template: • Create a blank template by using the default template and define formatting, styles, and placeholder text. • Open an existing template, modify it, and save it with a new name. • Open an existing document, modify it, and save it as a new template.

9. Create a New Template • Open the New Document dialog box. • Click the Microsoft Office Button, and click New. • Click My templates. • Click the Blank Document icon. • Click Template under Create New. • Click OK. • Format the document and insert placeholder text. • Click the Microsoft Office Button, and click the arrow beside Save As. • Click Word Template and save the template in the appropriate folder.

10. New Dialog Box

11. Save As Dialog Box

12. Create a Template using an Existing Document • Open the New Document dialog box. • Click New from existing. • Locate the folder and document. • Click the Create New button and a copy of the document displays. • Format and edit the document. • Save the document as a template.

13. Attach Templates • Change the template assigned to an existing document. • Attached template formatting and elements are applied to the document. • Attached template styles are available in the document.

14. Attach a Template • Display the Developer tab by opening the Word Options dialog box and clicking Popular. • Click the Developer tab and click the Document Template button to display the Templates and Add-in dialog box. • Click Attach and locate the folder and file to attach. • Click the Automatically update document styles check box. • Click OK.

15. Templates and Add-ins Dialog Box

16. Attach Template Dialog Box

17. Modify Templates • Open the template using the Open dialog box. • Change formatting and redefine styles. • Save the template. • Modify an existing template to create a new template. • Open the template, modify the template, use the Save As command to save the template with a new name.

18. Organizer • Use the Organizer to copy individual styles from one document or template into the current document or template. • Copied styles are added to the style sheet. • Copied styles replace styles with the same style name. • Style names are case sensitive.

19. Display the Organizer • Display the Developer tab. • Click the Document Template button to display the Templates and Add-ins dialog box. • Click the Organizer button to display the Organizer dialog box.

20. Copy Styles • Click the Close File button on the right side of the Organizer dialog box. • Click the Open File button on the right side of the Organizer dialog box. • Locate the folder containing the template and double-click the file. • Select and copy styles.

21. Organizer Dialog Box

22. Lesson 13 Summary • A template is a reusable model for a particular type of document. Templates can contain formatting, text, and other elements. By default, all new documents are based on the Normal template • Word provides a variety of templates upon which you can base a new document or template. You can modify any existing template and save it with a new name. You can also modify any existing document and save it as a new template

23. Lesson 13 Summary • Every document is based on a template. You can change the template assigned to an existing document by attaching a different template to the document, thereby making the new template’s styles available in the document • To modify a template you created, open it from the Open dialog box and choose All Word Templates from the Files of type drop-down list • Instead of modifying template styles, use the Organizer to copy individual styles from one document or template to another