Types of Business Letters Letter of Transmittal Letter of Inquiry Claim/Complaint Letter Good News Letter Bad News Letter Letter of Application Many others. Letter of Transmittal Most examples of this letter type will contain three short paragraphs.
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Most examples of this letter type will contain three short paragraphs.
The first paragraph will state WHAT is being transmitted and WHY it is being transmitted.
The middle paragraph will DESCRIBE in moderate detail the item being transmitted; for example, if a report is being transmitted, the description would include the major sections of the report and its major conclusion(s).
The final paragraph will express HOPE FOR SATISFACTION with whatever is being transmitted.
Modified block with indentions is the usual format for this type of letter. ALWAYS include an enclosure notation.
Most examples of this letter type contain three short paragraphs.
The opening paragraph states the PROBLEM that the letter writer has encountered and makes a specific CLAIM that will correct the problem.
The next longish paragraph narrates the sequence of events involved in the creation of the problem, and it describes the problem in detail. Dates, serial numbers, and other factual data are the heart of this paragraph.
The last paragraph tactfully requests timely correction of the problem.
Usually modified block with indentions format is used with this letter type.
Letters of this type may contain three or more than three paragraphs, depending on the degree of detail that is presented.
The opening paragraph is usually short and neutral with regard to the issue (i.e., We received your letter of August 29, 2007, in which you . . .).
The middle paragraph(s) explains in detail the upcoming bad news, but does not actually state the bad news (i.e., we cannot comply with your request to solve the problem) until near, but not at, the end of the paragraph: i.e., “bury” the bad news.
The last paragraph returns to a neutral topic.
Full block format is usually used with this letter type.