IT FORUM
Download
1 / 16

IT FORUM March 23, 2010 RoyalDrive Tony Gazoo Applications Administrator - PowerPoint PPT Presentation


  • 70 Views
  • Uploaded on

IT FORUM March 23, 2010 RoyalDrive Tony Gazoo Applications Administrator IT Development & Applications. Outline. 1. What is RoyalDrive 2. Access 3. Benefits 4. Home Directory/Group Directory 5. Functions/Options 6. Tickets 7. Scanning into RoyalDrive 8. Demo of RoyalDrive

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' IT FORUM March 23, 2010 RoyalDrive Tony Gazoo Applications Administrator' - adelle


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

IT FORUM

March 23, 2010

RoyalDrive

Tony Gazoo

Applications Administrator

IT Development & Applications


Outline
Outline

1. What is RoyalDrive

2. Access

3. Benefits

4. Home Directory/Group Directory

5. Functions/Options

6. Tickets

7. Scanning into RoyalDrive

8. Demo of RoyalDrive

9. Questions


What is royaldrive
What is RoyalDrive?

  • RoyalDrive is a network based document management system for selected members of the University community.

  • Xythos - Same thing


Access
Access

Who has access to RoyalDrive?

  • All full-time faculty and staff

  • Part-time faculty and staff - by request

  • Students - by request

    Where do I access RoyalDrive?

  • Through the My.Scranton portal - WebUI

  • Through the Xythos Drive Client - The Client

    • Needs to be installed. Located in RoyalDrive under

      Support/Downloads.


Remote access
Remote Access

  • My.Scranton Portal

    If editing files (options):

    1. Launch Web Folder*** - Located within RoyalDrive (WebUI)

    2. Save to desktop, edit, upload

    3. Install Xythos Client*** - Located in Support/Downloads folder. Click Run, Run, Setup.

    May need to temp disable your virus protection

    software prior to install.


Benefits
Benefits

- Access: Work, Home, On the road

- Security: Documents stored on server, backed up, encrypted

- Simplifies Documentation Collaboration:

share data, review documents, view changes in one central location

- Use of file links and tickets: eliminates the need for email file attachments significantly reducing the burden on email servers

- Example: Sungard


Home directory
Home Directory

  • Home Directory - This is your own personal “space” in RoyalDrive.

    - WebUI: Directly into it at login.

    - Client: Click Users Folder, then your

    Username folder.

    - Users are granted a default quota of 500MB

    in their home directory. This quota includes

    files that have been placed in the trash

    folder.


Group directory
Group Directory

  • Group Directory - Group Directories are available for University departments and groups. (Dept Code)

    - Group directories make it easier for departments and groups to share and manage common files.

    *Dept Meetings, Dept Projects

    - Group Directories are granted a default quota of 1GB.

    - WebUI: Click on Yellow folder icon in Home Directory/Groups Folder

    - Client: Click on Groups Folder

    - Not all functions available as in the Home Directory.

    *Group Manager


Functions options
Functions/Options

  • Create Folders

  • Copy Files/Folders

  • Move Files/Folders

  • Delete Files/Folders

  • Uploading Files

  • Setting Permissions

  • Launch Web Folder


Tickets
Tickets

  • Tickets allow both RoyalDrive and non RoyalDrive users access to your files and folders. By using the ticket functionality, you may allow specific access to your files, folders and their sub-folders.

  • A folder ticket can be thought of as a direct online link to a folder. The person with whom you'd like to grant access to the or folder will receive an e-mail with the online link. When the link is clicked, the user is taken to the RoyalDrive interface and the folder's file and sub-folder listing displays just as you would see it in its regular folder listing screen.


Tickets1
Tickets

  • When granting access to files and folders through tickets, you must define the type of access or permissions the user(s) should receive. Viewer (R) or Contributor (RWD).

    - Can also set time limits.

  • In addition to setting access/permissions for your ticket, you may also password protect the contents. When the user receives the ticket link via e-mail, they will be prompted for a password when attempting to access the link.


Using the mfd to scan into royaldrive
Using the MFD to Scan into RoyalDrive

  • Requires the Xythos Connector – Latest version is 2.0. Currently installed on over 60 departmental MFDs.

  • The Connector enables users to scan directly from the MFD into folders in their home directory in RoyalDrive.


Scanning into royaldrive
Scanning into RoyalDrive

  • Users select the ‘Scanner’ or ‘Other Function’ button on the MFD.

  • Select Login – enter your RoyalDrive user name and password.

  • Select the Directory button

  • Select the Home button – this will display a list of the folders in your home directory, 4 per screen.

  • Select the appropriate folder, select ‘OK’.

  • Press the start button on the MFD – scanning will begin.

  • To complete the RoyalDrive scanning, users can simply select the Logout button on the display panel. If there is no activity for a period of time, the connector will automatically log the user out of RoyalDrive. Default is 5 minutes.




Questions
Questions?

  • Contact info:

    [email protected]

    941-4669

    AMH - 116


ad