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University Verification Forum

University Verification Forum. Overview. What’s new in this verification process? Changes to reports Known issues in the 2013 reports Verifying completions What’s coming up. What’s new for verification. Confirmation checkbox . Higher Education Data Collections. The verification

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University Verification Forum

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  1. University Verification Forum

  2. Overview • What’s new in this verification process? • Changes to reports • Known issues in the 2013 reports • Verifying completions • What’s coming up

  3. What’s new for verification Confirmation checkbox

  4. Higher Education Data Collections

  5. The verification process

  6. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after the provider selects “refresh reports” • Selected after revisions are made if errors are detected • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • After the provider “starts verification” • Provider checks verification reports • Activated • Data refreshing

  7. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after the provider selects “refresh reports” • Selected after revisions are made if errors are detected • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • Status after the “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  8. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  9. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status “Sign Off” • Sign off only after reports are checked and there are no errors • To sign off the check box to confirm the data is accurate is ticked • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  10. Known issues in your 2013 reports Element 392 – Maximum student contribution indicator • Code 5 – maximum contribution for Commonwealth supported students in nursing and teaching units of study • Discipline group codes: - 0603 - 07099

  11. Known issues in your 2013 reports OS-HELP Summary Report: • Students with an OS-HELP incurral date of 2013 and commenced course in 2014 details

  12. Verifying Completions Data quality affects • Funding • Retention and success rates published Common issues • Missing records – a campus or faculty • Verification reports not refreshed

  13. Verification Reports

  14. General Reports • Student Enrolment Distribution Report • Student EFTSLDistribution Report • New OS- HELP reports

  15. Variation status flags • Screen shots of verification reports

  16. Verification Reports Differences between reports HEIMS Data View Reports

  17. Common issues • Over reporting of no information codes • Inconsistent students citizenship • Overseas students: • home address in Australia • exorbitant course fees

  18. Tips to reduce your stress • Sign off is final - your reports are locked! • Refresh your reports if your data changes • Report revisions before sign off • Check out any highlighted variations • Use the resources on HEIMSHELP • Checking your data regularly will save you time

  19. Need changes after publication? Published data is final

  20. What’s coming up? • New version of HEPCAT • 31 May submissions - Census dates 1 January – 31 March 2014 • Next HEIMS release - end of June • HELP Forum - August 2014 - your suggestions for workshops • University webinars - what topics would you like to see covered?

  21. Demand Driven Funding System Report Report by the Hon Dr David Kemp and Andrew Norton has now been released. The report can be accessed at: http://www.education.gov.au/report-review-demand-driven-funding-system

  22. Need more help? For all your data questions contact Tertiary Information Managementand Analysis Section HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

  23. For all your policy queries Communications & Student Support Team TSEnquiries@education.gov.au • Policy and program management • Administration of FEE-HELP & VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS)

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