Welcome To ePoll Book Inspectors Training

1. Welcome To ePoll Book Inspectors Training Please begin reviewing your Poll Worker Manual Orange County Supervisor of Elections 2014

2. THE ELECTION TEAM VSI – Voting Systems Inspector ePoll Book Inspector Poll Clerk Poll Deputy Help Desk Oath Person Field Technician DS200/AutoMARK/Tablet Circuit Rider Orange County Supervisor of Elections 2014

3. BE AT WORK BEFORE 6 A.M. POLLS OPEN AT 7 A.M. BRING FOOD, DRINK AND MEDICATION, JACKET FOR THE ENTIRE DAY GENERAL INFORMATION SIGN OATH/PAYROLL FORM IF POLL CLERK HAS NOT ARRIVED BY 6 A. M. CALL THE SOE OFFICE BRING YOUR POLL WORKER TRAINING MANUAL POLLS CLOSE AT 7:00 P.M. HOWEVER, YOU MAY NOT LEAVE UNTIL THE CLERK DISMISSES YOU DO NOT CHARGE YOUR CELL PHONE USING THE TABLET. ONLY CHARGE USING A WALL OUTLET Orange County Supervisor of Elections 2014

4. POLLING PLACE • Who IS allowed? • Who IS NOT allowed? THE POLLING PLACE Non Partisan • MEDIA • NO PHOTOGRAPHY LAW • EXCEPTION: EXIT POLLING Solicitation Restrictions Orange County Supervisor of Elections 2014

5. THE POLLING PLACE VOTERS Voters CAN Refer to their Pre-filled Sample Ballot Poll Watcher Do’s and Dont’s Voters CAN wear campaign items Assistance in Spanish 2014 General Election 11-04-2014 Orange County Supervisor of Elections 2014

6. SPECIAL VOTING BOOTH VSI WILL OPERATE THE AutoMARK And ASSIST WHEN NECESSARY VOTERS WITH SPECIAL NEEDS SERVICE ANIMALS ALLOWED IN POLLING PLACE ACCESSIBLE PARKING Seating Available For Those Who Need To Wait Their Turn Help Desk Oath Person Has A Magnifying Sheet Signature Guide Available Orange County Supervisor of Elections 2014

7. ePoll Book Inspectors Supplies Help Desk Slip - Exhibit 1 Orange County Supervisor of Elections 2014

8. ePoll Book Supplies Orange County Supervisor of Elections 2014

9. Orange County Supervisor of Elections 2014

10. NEW The tablet will power on as soon as the plug is inserted Orange County Supervisor of Elections 2014

11. DL Scanner Barcode Scanner “On” Button (both sides) Barcode Scanner It is very important that you only use the Stylus which is attached to your tablet or your finger. NEVER use any other object on the Tablet. Tablet Stylus Orange County Supervisor of Elections 2014

12. OPENING When you power on your tablet, you will be taken to the Orange County screen, touch the white space which will bring up the keyboard, type in the password “orange” (case sensitive) and press the enter key. Orange County Supervisor of Elections 2014

13. The update database screen will display The Help Desk Oath Person (HDOP) will insert a USB Drive into your tablet to update the database on your tablet. The tablet will automatically update. Once the update is complete the HDOP will remove the USB Drive. The ePoll Book Inspector will press “Proceed.” DO NOT press the “Emergency only” link. If there is an issue during the data update, notify the Poll Clerk who will call the “Equipment and Modeming Problems” line. Orange County Supervisor of Elections 2014

14. The log in screen will display If the tablet doesn’t load to the log in screen, double press the OCVOTES icon on the tablet home screen Select your Polling Place from the drop down menu Enter your User Name (always your Poll number and the letter U) and Password (always your Poll number). Press “Next.” Orange County Supervisor of Elections 2014

15. Verify Poll Information You must verify and check each acknowledgement box before signing your signature. Press “Clear” if you make a mistake and need to redo your signature. Press “Save” to continue. Press “Back” to return to the Sign On screen. ePoll Inspector Signature Orange County Supervisor of Elections 2014

16. Have your Poll Clerk sign Poll Clerk Signature Both signatures will display, press “Process Voters.” ePoll Book Inspector Signature Poll Clerk Signature Orange County Supervisor of Elections 2014

17. Practice Orange County Supervisor of Elections 2014

18. ePoll Inspectors Home Screen The main screen also has an internet connection notification button that toggles between Green and Red. Green confirms connection to the MiFi unit. Red confirms not connected to MiFi. If the button is Red, have the clerk call the Elections office at (407) 254-6565 to have the issue addressed. You can still process voters even though you are not connected to the MiFi. Orange County Supervisor of Elections 2014

19. ePoll Inspectors Home Screen Orange County Supervisor of Elections 2014

20. There are three ways to locate a voter: • Swipe or Scan a Florida Driver’s License/FL ID Card • Scan the sample ballot • Entering the voter’s last • name and date of birth • (manual look up) Voter Data will display at the top right of the screen The cursor must be in the “Last Name” field to conduct a manual voter search. Orange County Supervisor of Elections 2014

21. Magnetic Strip Sample Ballot Bar Code Bar Code Orange County Supervisor of Elections 2014

22. Voter Search Previously the ePoll Inspector data base only checked for the voter by precinct, the new ePoll system will automatically check both Orange County and the State of Florida’s voter database when you search by name and/or date of birth (manual search). Orange County Supervisor of Elections 2014

23. Locating a voter Swiping/Scanning a Driver License 01/01/2001 Voter ID Voters Name Voters Date of Birth Voters Status Registration Date Voters Precinct Voters Address 01/01/2001 123 123 Smith Street Orlando, FL 12345 1234567 01/01/2001 Orange County Supervisor of Elections 2014

24. If the voter is exempt you will not see the address, you will see the exempt message. Exempt voters by law are judges, law enforcement officials etc. Once we have located the correct voter, press “Proceed.” 01/01/2001 01/01/2001 123 01/01/2001 Orange County Supervisor of Elections 2014

25. Verify the voters name Press “Yes” Pressing the will take you back to the home screen without processing the voter. Orange County Supervisor of Elections 2014

26. Verify the voters address If the voter is unsure, state the address on the screen. We Do Not ask for address verification documentation or compare the address on file with the address listed on the voter’s Driver License or Florida ID. Only if the voter asks “What address do you have on file?” do we state their address. 123 Smith Street Orlando, FL 12345 Press “Yes” Orange County Supervisor of Elections 2014

27. If the screen says “Exempt Voter” ask the voter, “Do you still live at the address we have on file?” Never ask for or ask the exempt voters to state their address. Timothy J Frazier Timothy J Frazier 01/01/2001 Timothy J Frazier 01/01/2001 Orange County Supervisor of Elections 2014

28. Voter Certificate Ballot Numbers Flip the tablet forward and have the voter sign. If the voter does not like their signature, press the “Clear” button to erase the current signature and start over. Once the voter signs flip the tablet back and press “Done.” 123 Smith Street Orlando, FL 12345 Voter Signature During this process, the Ballot Issuer will pull the ballots corresponding to the ballot numbers shown on the screen and place them into a secrecy folder. Orange County Supervisor of Elections 2014

29. Look at the numbers in the blue circle and blue diamond on the ePoll book screen to know what ballot card numbers the voter receives. • Carefully remove ballot(s) • Place ballots in secrecy folder. • Give ballots to worker at ePoll book to verify & issue to the voter. Secrecy Folder Orange County Supervisor of Elections 2014

30. Signature Verification Using the Signature ID the voter has given you; verify that the voter’s signature ID matches the signature on the tablet. If the signature matches the signature ID presented, press “Yes.” Voter Signature Orange County Supervisor of Elections 2014

31. Ballot Confirmation After verifying the voter has the correct ballot card in the secrecy folder, thank the voter; direct them to the voting booth, and press “Done.” You can now process the next voter in line. 89 Orange County Supervisor of Elections 2014

32. You DO NOT have to ask the voter if they need assistance. Only if the voter asks for assistance will you press the “Voter Assistance” button Orange County Supervisor of Elections 2014

33. Practice – Ideal Voter Orange County Supervisor of Elections 2014

34. In the above illustration we swiped the voter’s Driver License/State Identification. • The system will automatically recognize that a photo and signature is included on Driver License/Florida Identification and will not ask if the voter has a Picture/Signature ID. • If you scan the Sample Ballot or search by Name and DOB, the system will ask if the voter has a photo and signature ID. • We do not have to ask each voter if they need assistance in voting. If a voter has previously asked for assistance a screen will display asking if they still need assistance. Key Point To Remember Orange County Supervisor of Elections 2014

35. Manual Voter Search Enter the voters last name and date of birth into the Last Name/Driver License box, results will display. Do not enter the first name or initials at this point Orange County Supervisor of Elections 2014

36. Manual Voter Search Scroll to view names. If the correct voter is found press the name to highlight it, the “Proceed” button will display. Press “Proceed” to continue. Orange County Supervisor of Elections 2014

37. Manual Voter Search If the voter is not found, you can conduct an additional search using the voter’s first name. Press “Click To Sort By Name.” Orange County Supervisor of Elections 2014

38. Manual Voter Search Enter the first name or first few letters of the Voter’s first name in the display box and press “Submit.” To cancel press “X Close” button. Orange County Supervisor of Elections 2014

39. Manual Voter Search Results will display in alphabetical order. Scroll to view names. Once you find the correct voter, press the name to highlight it, the “Proceed” button will display, press “Proceed” to continue. Orange County Supervisor of Elections 2014

40. Key Points To Remember When doing a manual search, be sure to verify the correct spelling of a person’s name (ex. Brown vs. Browne). Check the use of punctuation. For example, O’ROURKE could be entered as OROURKE without punctuation. Check the use of spaces. For example, Van Buren could be entered as VanBuren Orange County Supervisor of Elections 2014

41. Photo Identification When you locate a voter by conducting a manual search or scan a Sample Ballot, the system will automatically ask if the voter has Photo Identification. If the voter has photo identification press “Yes,” follow the next step on the screen. Orange County Supervisor of Elections 2014

42. Photo Identification If the voter does not have photo identification press “No.” A voter message will display, complete a Help Desk Slip and refer the voter to the HDOP. Press “Next Voter.” The voter must vote by Provisional Ballot. Orange County Supervisor of Elections 2014

43. Signature Identification When you locate a voter by conducting a manual search or scan a Sample Ballot, the system will automatically ask if the voter has Signature Identification. If the voter has signature identification press “Yes,” follow the next steps on the screen. Orange County Supervisor of Elections 2014

44. Signature Identification If the voter does not have signature identification press “No,” voter message will display, complete a Help Desk Slip, send the voter to the HDOP. Press “Next Voter.” Voter must vote by Provisional Ballot. Orange County Supervisor of Elections 2014

45. Manual Voter Search Remember to be thorough when searching for the voter, before sending to the HDOP if you are doing a manual search. Check spelling and punctuation of the persons you are searching for. If a person states their name is Mary Smith-Collins, check: Smith Collins Smith-Collins Smith Collins Be careful not to confuse voters with the same name but different suffixes such as Sr. Jr. or II. Orange County Supervisor of Elections 2014

46. Manual Voter Search If after steps 1 and 2 of the manual search, the voter is not found, press and highlight any name to display the “Not Found” button, press “Not Found,” voter message will display, complete a Help Desk Slip and send the voter to the HDOP. Press “Next Voter” to process the next voter in line. (“Help Desk Slip” covered later in this training) Orange County Supervisor of Elections 2014

47. Key Point To Remember Photo and signature identification may be two separate forms of identification. Voters must have both photo and signature identification in order to vote a regular ballot. Orange County Supervisor of Elections 2014

48. Quiz If a voter says, “Oh I forgot my ID in my car, I’ll run get it and be right back” what would you do? Orange County Supervisor of Elections 2014

49. Picture & Signature Identification Press the which will cancel the sign in process. Orange County Supervisor of Elections 2014

50. Voter Assistance The “Voter Assistance” button will appear at the ballot issue screen for every voter who has never requested assistance in the past. We do not proactively ask the voter if they need assistance, only if they ask will we press “Voter Assistance.” Orange County Supervisor of Elections 2014