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Comprehensive Editing

Comprehensive Editing. Purpose. Improve writing and design Improve a text’s readability and comprehensibility Achieve improved outcomes of a document’s use. Process. Analyze Context Purpose Readers Uses. Process. Evaluate Document Content Organization Style Illustrations/figures

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Comprehensive Editing

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  1. Comprehensive Editing

  2. Purpose • Improve writing and design • Improve a text’s readability and comprehensibility • Achieve improved outcomes of a document’s use

  3. Process • Analyze Context • Purpose • Readers • Uses

  4. Process • Evaluate Document • Content • Organization • Style • Illustrations/figures • Accessibility/Usability • Reuse/repurposing

  5. Process • Establish Editing objectives (goals) • What is the goal? • What is the scope • What is your role • Review plans with writer/others • Complete editing • Copy edit (again) • Evaluate Outcome (goals) • Review with others

  6. Style • Write (persona and tone) • Reader (expectations and comprehension) • No set guidelines • Common sense • Meaning • Reader expectation • Reader experience

  7. Style • Considerations • Vocabulary • Sentence length and structure • Locate the main idea—put in the structural core • Locate subordinate ideas in subordinate clauses • Make parallel items parallel in structure

  8. Style • Considerations • Sentence arrangement • Place Subject and Verb near the beginning of sentence • Connect sentences and ideas—”end focus” and “cohesion” (p. 258) • Sentence length and energy • Avoid monotony, create interest • Increase comprehensibility, reduce cognitive load

  9. Style • Considerations • Use “active” sentences when appropriate • People as agents • Active, strong verbs • Use positive constructions • Make sure necessary negatives are clear • Use fair, unbiased language

  10. Content Organization • Follow existing document structures • Elaborated (rules) • Custom (reader expectations) • Anticipate reader needs and questions • Arrange from general to specific, familiar to new (given-new structure) • Match structure to meaning (time, space, etc.)

  11. Content Organization • Group related material • Use parallel structure (sections, chapters) • In the text • In headings • In arrangement • In tables, illustrations

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