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HUD Homeless Programs-Q&A Reflections on the Annual Process. Director Sernorma Mitchell and Michael Martin Milwaukee HUD CPD Office. 1. Background. BACKGROUND: Deinstitutionalization of Persons with Mental Illness in 1980’s.

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Hud homeless programs q a reflections on the annual process
HUD Homeless Programs-Q&AReflections on the Annual Process

Director Sernorma Mitchell

and Michael Martin

Milwaukee HUD CPD Office

1



Background deinstitutionalization of persons with mental illness in 1980 s
BACKGROUND: Deinstitutionalization of Persons with Mental Illness in 1980’s

  • Created an awareness of “homelessness” and an created a political atmosphere to do something

  • Created funding streams in Federal, State and Local Governments to deal with homelessness

13



Federal strategic plan
Federal Strategic Plan the Problem

Four goals as established in Opening Doors: Federal Strategic Plan to Prevent and End Homelessness:

  • Finish the job of ending chronic homelessness by 2015.

  • Prevent and end homelessness among Veterans by 2015.

  • Prevent and end homelessness among families, youth, and children by 2020.

  • Set a path to ending all types of homelessness.

4


Bottom line
Bottom line? the Problem

Increasing pressure on local homeless service systems combined with constricting resources requires us to retool programs to achieve greater efficiency and effectiveness.

18



Hearth history
HEARTH History Populations

  • Signed into law on May 20, 2009

  • Reauthorizes HUD’s McKinney-Vento Programs

  • Six sets of Regulations were developed:

    • Definition of Homeless

    • Continuum of Care Program

    • Emergency Solutions Grants Program

    • Conforming Amendments to the Consolidated Plan

    • Homeless Management Information Systems

    • Rural Housing Stability Assistance Program

7


Coc program purposes
CoC Program - Purposes Populations

  • Consolidate the SHP, S+C, and Section 8 SRO program activities into one grant program.

34


Continuum of care annual process under the hearth act
Continuum of Care PopulationsAnnual Processunder the HEARTH Act


Coc program annual process
CoC Program – Annual Process Populations

Grants Inventory

Worksheet (GIW)

Local Contracting

Process

CoC Registration

$$$

CoC Competition

CoC Application (Exhibit 1) and

Project Applications (Exhibit 2)

CoC Awards

Tier 1 (Renewals) &

Tier 2 (New Projects, Planning,

non Tier 1 Renewals)

34


Coc program local process giw
CoC Program – Local Process GIW Populations

  • Grants Inventory Worksheet (GIW)

    • Informs HUD of Renewal Obligations for Budgeting.

    • Allows HUD and the CoC to Determine Who is Eligible for Renewal BEFORE the process begins.

    • Has sign off by the CoC and the Field Office to Ensure both Parties have Input and Review with Hard and Fast Deadlines.

34


Coc program coc registration
CoC Program – CoC Registration Populations

  • CoC Registration Process

    • Must be Completed for Local Money to Be Awarded Funding.

    • Done Online Line.

    • Responsibility of Local CoC and Done directly with Headquarters.

34


Coc program competition
CoC Program – Competition Populations

  • CoC Competition Process

    • Must be Completed in E Snaps

    • CoC Application is a complex Local Process that HUDHQ uses to Evaluate the Effectiveness of the Entire CoC- Homeless Providers Must work with the CoC Leadership and Other Organizations.

    • Project Application is completed by COC grantees and is the information that the Local Office uses to evaluate renewals to generate Grant Agreements (i.e. Funding).

34


Coc program contracting
CoC Program – Contracting Populations

  • CoC Contracting Process

    • Milwaukee CPD must wait for the CoC Awards to be announced, applications to be entered into E-snaps and receive operating instructions BEFORE contacts can be awarded.

    • Tier 1 (Renewals): Renewals are done in chronological order and steps must be done in order;

      STEP 8: HUD: Issues and Conditions

      STEP 9: Grantee: Address Issues and Conditions

      STEP 10: HUD: Contract Generation

34


Coc program contracting1
CoC Program – Contracting Populations

  • CoC Contracting Process

    • Tier 2: Tier 2 grants are planning, new and renewal grants. New grants need a Technical Submission in addition to the steps that are required for renewals in E Snaps.

      STEP 8: HUD: Issues and Conditions

      STEP 9: Grantee: Address Issues and Conditions and Technical Submission (if new grant)

      STEP 10: HUD: Contract Generation

34


Coc program annual process1
CoC Program – Annual Process Populations

Grants Inventory

Worksheet (GIW)

Local Contracting

Process

CoC Registration

$$$

CoC Competition

CoC Application (Exhibit 1) and

Project Applications (Exhibit 2)

CoC Awards

Tier 1 (Renewals) &

Tier 2 (New Projects, Planning,

non Tier 1 Renewals)

34


Important reminders for timely renewals
Important Reminders for PopulationsTimely Renewals


Milwaukee cpd renewal process
Milwaukee CPD Renewal Process Populations

  • Applicant Profile:

    Provides HUD with the basic information that all Federal grantees need to have and specific forms applicable to HUD programs (SF-LLL Disclosure of Lobbying Activities, HUD Form 2880 Applicant Disclosure Form, and HUD Form 50070 Drug-Free Workplace).

34


Milwaukee cpd renewal process1
Milwaukee CPD Renewal Process Populations

  • Project Application:

    The project application has eight (8) sections with questions regarding contact information, program details, sub-populations, housing types, HMIS, Outreach and the budget. This is the most important part of the Milwaukee CPD Review and is the best source of information to understand what the project is designed to do.

34


Milwaukee cpd renewal process tips for a fast accurate approval
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Applicant Information:

    Legal Applicant – Same Person that signs Contracts

    Check for Accurate EIN and DUNS Numbers

    Update SAM (System for Award Management)

    Unique Project Name (include Agency Name ?)

    Many “Transitional Housing Programs”

34


Grant number
Grant Number Populations

Unique

Identifier

Milwaukee

HUD Office

Fiscal Year

One Year

Behind

WI0001L5I001306

Number of

Times

Renewed

Unique Identifier

Unique to Grant

Same Every Year

CoC Identifier

00- BoState

01-Milwaukee

02-Racine

03-Dane Co

34


Milwaukee cpd renewal process tips for a fast accurate approval1
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Program Details

    Minimal Organizational History

    Housing Information and Service Information Accurate and Reflects the “Nature/Scope of the Original Application”

    Outreach descriptions are eligible under NOFA and previous funding status

34


Milwaukee cpd renewal process tips for a fast accurate approval2
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Budget

    Any changes from Previous Grant are within the Informal Grant Agreement Amendment guidelines.

    All expenses are eligible in HEARTH Act

    HEARTH Act Budget Descriptions Match Detail Budget in Project Application. Embrace HUD HEARTH Act language.

34


Milwaukee cpd renewal process tips for a fast accurate approval3
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Match

    All Third Party Match must have a executed Memorandum of Understanding (MOU) BEFORE the contract is executed.

    Client Rent Cannot be used as Match (New for FY2013)

34


Milwaukee cpd renewal process tips for a fast accurate approval4
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Leasing

    All Leases for Clients must be in the Grantees name and that 100% of the Lease Payment must be paid by the grantee.

    All Lease must have an Environmental Review.

34


Milwaukee cpd renewal process tips for a fast accurate approval5
Milwaukee CPD Renewal Process PopulationsTips for a Fast/Accurate Approval

  • Rental Assistance

    Rental Assistance is only eligible for Local Governments and Housing Authorities (maybe changing).

    Primarily Old Shelter Plus Care Grants.

34


Resources
Resources Populations

  • Up to date information regarding the McKinney-Vento Act programs, including a copy of the McKinney-Act amended by the HEARTH Act, the ESG interim rule, the CoC interim rule, the CoC Program NOFA , and TA materials can be found at http://www.hudhre.info

  • Notification of the availability of future information will be released via HUD’s Homeless Assistance listserv. To join HUD’s listserv, go to and click on https://www.hud.gov/subscribe/mailinglist.cfm“Homeless Assistance Program”

80


Questions
Questions Populations

Submit Questions to HUD’s Homeless Resource Exchange Virtual Help Desk at:

http://www.hudhre.info/index.cfm?do=viewHelpdesk

81


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