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Florida International University. HR Liaisons Meeting. February 20, 2009. AGENDA. HR Liaison Confidentiality Employee Classification – FICA Alternative Plan TimeSaver Enhancements Recruitment Process Re-Design Recruitment Consultative Model PeopleAdmin System Enhancements

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Florida international university

Florida International University

HR Liaisons Meeting

February 20, 2009


Florida international university

AGENDA

  • HR Liaison Confidentiality

  • Employee Classification – FICA Alternative Plan

  • TimeSaver Enhancements

  • Recruitment Process Re-Design

  • Recruitment Consultative Model

  • PeopleAdmin System Enhancements

  • Training Process & Roll-out to University


Florida international university

Employee Classification – FICA Alternative Plan

Primary relationship with University – Student

Employment – Part Time

SS/Med Taxes – Exempt

FICA alternative Plan – Not eligible

Primary relationship with University – Employee

Employment – Part time or Full Time

SS/Med Taxes – Non-exempt

FICA alternative Plan – Participant


Florida international university

TimeSaver Enhancements


Florida international university

What to Expect

-The new TimeSaver Environment will go live on

March 3, 2009

-Time Card Editor enhancements now allow you to manage Time Card Editor transactions within the grid instead of navigating to a separate page.

-Time Entry enhancements now allow an employee to manage transactions within the Time Entries grid instead of navigating to a separate page or tab.


Florida international university

Timecard Editor Enhancements

-Perform inserts, updates, and deletes inside the time card grid rather than navigating to a separate page for each task.

- Perform tasks such as viewing employee information, viewing benefit balances, and confirming numerous time card tasks on movable popup windows. The popup windows add convenience because you do not have to navigate to another web page, and you can see the Time Card Editor grid in the background as you perform the task.

- Print a list of pay codes you can use for entering or editing transactions.


Florida international university

Time Entry Enhancements

  • -Insert, edit, and delete transactions within the Time Entries grid.

  • Now you can enter punch times quicker by typing one digit of a punch time and tabbing out of the field, except for afternoon and evening times that require a “p” after the digit. Previously, you were required to enter all four digits.

  • Perform tasks such as confirming time entry punches; inserting, editing, and deleting transactions as well as approving and

  • un-approving time cards on movable popup windows. The popup windows add convenience because you do not have to navigate to another web page, and you can see the Time Entries tab in the background as you perform the task.


Florida international university

Live Demo


Florida international university

Recruitment Process Re-Design


Florida international university

CURRENT PRE-POSTING PROCESS


Florida international university

PROPOSED PRE-POSTING PROCESS


Florida international university

PROPOSED CHANGES TO “CREATION OF NEW POSITION” PROCESS

  • STEP 1- Conversation begins with Compensation Administration to:

    • Discuss departmental needs

    • Establish appropriate classification

    • Establish target salary range

  • STEP 2- Conversation with area Vice President to:

    • Discuss proposed position

    • Get signature approval for recruitment of candidate within target salary established

  • STEP 3- Final Step:

    • Assignment of position number by EABM

    • Submission of position description to Compensation Administration for approval and transition to Recruitment


Florida international university

IMPROVEMENTS & EXPECTED EFFICIENCIES

  • A Re-Designed Front-End Process which will Enhance Communications and Streamline the Overall Process

  • Single Signature Routing Process to Authorize Target Salary Range, Posting, Selection and Hire

  • Empowerment & Accountability of Management

  • A Seamless Transfer of Information between Compensation and Recruitment


Florida international university

RECRUITMENT CONSULTATIVE MODEL

  • “Client-Centered” Approach

  • Recruiters serve as:

    • Consultants

    • Advisors

    • Business Partners

  • EEO Guidance and Advisement


Florida international university

RECRUITMENT CONSULTATIVE MODEL

  • Interview and Select Finalists

  • Background & Reference Checks

  • Set salary & Extend Offers

  • Start On-boarding Process

  • Discuss EEO/AA Hiring Goals

  • Review Position Attributes

  • Select appropriate Recruitment option

  • Provide Policy & Procedural Overview

  • Set Recruitment Timeline

  • Solidify recruitment plan

  • Advertise positions

  • Pre-screening applicants


Florida international university

INTRADEPARTMENTAL RECRUITMENT PROCESS (VACANT POSITION)

STEP 1- Recruitment Consultation initiated

STEP 2- Three-Day Posting

STEP 3- Interview qualified candidates

STEP 4- Select candidate and offer position

STEP 5- Continue process


Florida international university

INTRADEPARTMENTAL RECRUITMENT PROCESS (NO VACANT POSITION)

STEP 1- New description evaluated by Compensation

STEP 3- Three Day Posting

STEP 4- Interview qualified candidates

STEP 5- Select candidate and proceed with promotion

*For Promotions at Coordinator level and above


Florida international university

INTERDEPARTMENTAL RECRUITMENT PROCESS

STEP 1- Recruitment Consultation initiated

STEP 2- Five-Day Posting to University community

STEP 3- Interview qualified candidates

STEP 4- Select candidate and proceed with

transitional conversation with current

supervisor

STEP 5- Offer position


Florida international university

IMPROVEMENTS & EXPECTED EFFICIENCIES

  • Created a Model to Empower Recruiters as “Business Partners”

  • Reduced the “Time-to-Fill” Vacancies

  • Improved Communication with Applicants

  • Reduced Internal Applicant Frustration by Introducing Intra-Departmental Process


Florida international university

PEOPLEADMIN SYSTEM ENHANCEMENTS

  • Bundling Project

    • Streamlined process for end-users

    • Create seamless transfer of information from Compensation to Recruitment

    • Enhance Applicant communications through increased email notifications


Florida international university

TRAINING PROCESS & ROLL-OUT

  • Upcoming Training:

    • All HR Liaisons & EABM

    • 2 Training Sessions-1st & 2nd week in March

    • Hands-on

    • Roll-out of new site by March 31, 2009


Florida international university

RECRUITMENT PROCESS RE-DESIGN

  • QUESTIONS?


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