Inhouse usage statistics an experience of university of botswana library
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INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY PowerPoint PPT Presentation


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INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY. PRESENTED BY TUELO NTLOTLANG. Outline. INTRODUCTION UB LIBRARY-ITS EXPERIENCE OBJECTIVES SCANNING PROCESSES DOWNLOADING PROCESS CHALLENGES RECOMENDATIONS. Introduction.

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INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY

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Inhouse usage statistics an experience of university of botswana library

INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY

PRESENTED BY TUELO NTLOTLANG


Outline

Outline

  • INTRODUCTION

  • UB LIBRARY-ITS EXPERIENCE

  • OBJECTIVES

  • SCANNING PROCESSES

  • DOWNLOADING PROCESS

  • CHALLENGES

  • RECOMENDATIONS


Introduction

Introduction

  • Statistics is an important tool used by any service organization to measure the volume and nature of work it carries out in serving its various users.

  • It informs the planning and budgeting processes

  • Therefore libraries should take statistics as a major component that can be used to show where gaps exist in order to make meaningful decisions

  • Usage statistics are collected in conjunction with almost every library process, examples of library statistics are as follows; Number of loans, Library acquisitions (ordering), Library shelving, Number of library visitors ( Chiware and Mbambo-Thata, 2009)


Ub library its experience

UB Library-its experience

  • University of Botswana library has found it important to buy 13 hand- held scanners for capturing in-house usage statistics

  • Each faculty team (floor) has been assigned some hand held scanner and the shelving team in each faculty (floor) is responsible for capturing data through the use of the scanners

  • The scanning process is normally done before shelving starts every day


Objectives of capturing in house statistics

Objectives of capturing In-house statistics

  • Identify items that are frequently used within the library

  • Determine staffing workload at the floors (faculty team)

  • Combine with circulation statistics to identify items that have never been used

  • Use in conjunction with circulation statistics to assess book use to help decide which titles need to be increased


Scanning processes

Scanning processes

  • Switch on the scanner

  • Choose option one “collect data” through the use of white arrows

  • Press Enter

  • Scan barcodes -press the yellow button plus the left blue button.

  • Switch off the scanner after the process


Downloading process from the scanner to the pc

Downloading process-from the scanner to the PC

  • Connect the hand held scanner to the computer

  • Switch on the scanner

  • Choose option two “up load data”

  • Click ENTER from the scanner

  • Double click on the portable reader “scanner icon” from your computer

  • Type the file name

  • Click OK for the scanner to start loading


Downloading process to millennium

Downloading Process-to Millennium

  • Login on Millennium Circulation, then click on Count Use


Downloading process to millennium cont

Downloading Process-to Millennium cont…

  • Select Portable Reader


Downloading process to millennium cont1

Downloading Process-to Millennium cont…

  • Click Process File


Downloading process to millennium cont2

Downloading Process-to Millennium cont…

  • Choose the file you want to download


Downloading process to millennium cont3

Downloading Process-to Millennium cont…

  • Take note of the pop up messages as the scanner download


Summary

Summary

  • During the downloading process, you can identify items that share barcodes and those that are not in the system

    N.B: For you to know the internal/inhouseusage of each item, you should create list


Summary cont

Summary cont…


Challenges

Challenges

  • Some barcodes are written by hand

  • Scanning process is time consuming

  • Downloading of scanners and statistics analysis is done after a long period of time by assistant librarian (circulation)

  • Inconsistence of scanning


Recommendations

Recommendations

  • Hand written barcode should be printed

  • Employ full time shelvers

  • Each assistant librarian should download their own scanner and analyze statistics


References

References

  • Chiware , E. and Mbambo-Thata, B. (2009) Current trends in the collection and use of statistics in academic and public libraries in Africa. In Heaney, M. (ed.) Library statistics for the twenty-first century world: IFLA publications 138, national conference, 71-87.

  • Millennium Manual


  • Login