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INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY. PRESENTED BY TUELO NTLOTLANG. Outline. INTRODUCTION UB LIBRARY-ITS EXPERIENCE OBJECTIVES SCANNING PROCESSES DOWNLOADING PROCESS CHALLENGES RECOMENDATIONS. Introduction.

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inhouse usage statistics an experience of university of botswana library

INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY

PRESENTED BY TUELO NTLOTLANG

outline
Outline
  • INTRODUCTION
  • UB LIBRARY-ITS EXPERIENCE
  • OBJECTIVES
  • SCANNING PROCESSES
  • DOWNLOADING PROCESS
  • CHALLENGES
  • RECOMENDATIONS
introduction
Introduction
  • Statistics is an important tool used by any service organization to measure the volume and nature of work it carries out in serving its various users.
  • It informs the planning and budgeting processes
  • Therefore libraries should take statistics as a major component that can be used to show where gaps exist in order to make meaningful decisions
  • Usage statistics are collected in conjunction with almost every library process, examples of library statistics are as follows; Number of loans, Library acquisitions (ordering), Library shelving, Number of library visitors ( Chiware and Mbambo-Thata, 2009)
ub library its experience
UB Library-its experience
  • University of Botswana library has found it important to buy 13 hand- held scanners for capturing in-house usage statistics
  • Each faculty team (floor) has been assigned some hand held scanner and the shelving team in each faculty (floor) is responsible for capturing data through the use of the scanners
  • The scanning process is normally done before shelving starts every day
objectives of capturing in house statistics
Objectives of capturing In-house statistics
  • Identify items that are frequently used within the library
  • Determine staffing workload at the floors (faculty team)
  • Combine with circulation statistics to identify items that have never been used
  • Use in conjunction with circulation statistics to assess book use to help decide which titles need to be increased
scanning processes
Scanning processes
  • Switch on the scanner
  • Choose option one “collect data” through the use of white arrows
  • Press Enter
  • Scan barcodes -press the yellow button plus the left blue button.
  • Switch off the scanner after the process
downloading process from the scanner to the pc
Downloading process-from the scanner to the PC
  • Connect the hand held scanner to the computer
  • Switch on the scanner
  • Choose option two “up load data”
  • Click ENTER from the scanner
  • Double click on the portable reader “scanner icon” from your computer
  • Type the file name
  • Click OK for the scanner to start loading
downloading process to millennium
Downloading Process-to Millennium
  • Login on Millennium Circulation, then click on Count Use
downloading process to millennium cont2
Downloading Process-to Millennium cont…
  • Choose the file you want to download
downloading process to millennium cont3
Downloading Process-to Millennium cont…
  • Take note of the pop up messages as the scanner download
summary
Summary
  • During the downloading process, you can identify items that share barcodes and those that are not in the system

N.B: For you to know the internal/inhouseusage of each item, you should create list

challenges
Challenges
  • Some barcodes are written by hand
  • Scanning process is time consuming
  • Downloading of scanners and statistics analysis is done after a long period of time by assistant librarian (circulation)
  • Inconsistence of scanning
recommendations
Recommendations
  • Hand written barcode should be printed
  • Employ full time shelvers
  • Each assistant librarian should download their own scanner and analyze statistics
references
References
  • Chiware , E. and Mbambo-Thata, B. (2009) Current trends in the collection and use of statistics in academic and public libraries in Africa. In Heaney, M. (ed.) Library statistics for the twenty-first century world: IFLA publications 138, national conference, 71-87.
  • Millennium Manual
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