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Collection Management System of Tokyo National Museum

Collection Management System of Tokyo National Museum. Ryoji Murata Researcher / ryoji@tnm.jp Tokyo National Museum Curatorial Planning Department Informatics Division Informatics Systems Management Section. Agenda. Japan Art Documentation Society (JADS) Tokyo National Museum

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Collection Management System of Tokyo National Museum

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  1. Collection Management Systemof Tokyo National Museum Ryoji Murata Researcher / ryoji@tnm.jp Tokyo National Museum Curatorial Planning Department Informatics Division Informatics Systems Management Section

  2. Agenda • Japan Art Documentation Society (JADS) • Tokyo National Museum • Development of Collection Management System

  3. Brief Introduction to JADS “The Japan Art Documentation Society (JADS) was founded in April 1989, with the object of promoting the development of art documentation and resolving problems related to such matters within and outside Japan.” http://www.jads.org/eng/guide/index.html

  4. Brief Introduction to JADS • Around 300 members • Librarians, Curators, Students of Art History, Computer Engineers… • Activities • Workshops, Lecture meetings, Tours… • Publications • Bulletin of Japan Art Documentation Society (Annual) • Newsletter of JADS (Quarterly)

  5. Brief Introduction to JADS 20th Anniversary Forum Art Documentation in Japan Achievements of Two Decades Present, past and future of cooperation among Museum, Library and Archives December 4 – 5 , 2009 Tokyo National Museum, Japan http://www.jads.org/eng/

  6. Tokyo National Museum

  7. The First Exposition in Japan The exhibition opened on March 10, 1872, at the Taiseiden Hall of Yushima Seido. It was part of the preparations to partake in the World's Fair to be held in Vienna the following year.

  8. Museum Building in Ueno The comprehensive museum with its wide-ranging collection covering history, art and natural history, as well as a library and zoo, was thus established in Ueno.

  9. The Great Kanto Earthquake and the Museum The Museum's buildings were severely damaged by the 1923’s earthquake. Luckily, many of the items escaped damage. In 1925, animal, plant and mineral collections were transferred to the Tokyo Museum (the present National Science Museum)

  10. Today’s Main Building The new main building was opened on November 10, 1938. On May 3, 1947 (the new Constitution came into force the previous day), the Imperial Museums were returned to the state, which in turn made them National Museums

  11. Outline of Tokyo National Museum • One of the six institutes of National Institutes for Cultural Heritage(Independent Administrative Institution) • Comprehensive collection of art works and archaeological objects of Japan and Asia • 107 staff members including 55 researchers

  12. Outline of Tokyo National Museum • 112,529objects in the collection • 2,750objects on long-term loan to the museum • 209,075books • 309,028photographs As of March 31, 2009

  13. Outline of Tokyo National Museum Per year (2008)… • 2,171,942 visitors • 7,172 objects for regular exhibitions, 319 changes • 1,125 objects for loan-out to 135 institutions

  14. Structured Model for Museum Object Information • Museum Informatics Research Project (2005) • Aims to support • Daily museum operations • Future information sharing Full version (Japanese) http://webarchives.tnm.jp/docs/informatics/smmoi/

  15. Entities related to Museum Object Document records Object Actor Event occurs participates in has Time Place

  16. Attributes of Museum Object • Identity • Id, Name, Number… • Physical feature • Material, Measurement, Amount… • History • Creation, Excavation, Ownership, Repair, Display… • Reference • Citation, Image…

  17. Example of Entities and Attributes : Acquisition mo:Event rdfs:subClassOf mo:hasType mo:Actor mo:MuseumObject mo:Acquisition Purchase rdf:type rdf:type rdf:type object/12 actor/20 mo:transferredTitleFrom mo:wasAcquiredBy mo:hadCost 1,000,000 mo:isDocumentedIn mo:hadCurrency mo:Document Yen mo:hasDate rdf:type 1990-10-30

  18. TNM Collection Management System • Based on the Model • Integration of Existing Data • Supports daily operations

  19. Database and Curatorial Tasks Acquisition Research Exhibition Repair Loan Collection Database

  20. Database and Curatorial Tasks Collection Database use Curatorial Tasks record

  21. Elements of Typical Task Period of Time Event (Exhibition, Loan, Repair…) Place • List of Objects • ------------------ • ------------------ • ------------------ • ------------------ • ------------------ Actor / Institution

  22. Tree Structure and Schedule Management Possibly Double Booked Set of Objects Item B Item A No Problem

  23. Application Structure • Web application • Collection database • Management Application • (Loan, Exhibit…) Presentation layer (Servlet + JSP) Museum Object Classes Business Service Classes Spring framework Data access layer （Hibernate） RDB (MySQL)

  24. Basic Functionalities • Search and browse • Edit item list • Process Management • Output formatted documents

  25. Top page

  26. Search Results

  27. Schedule graphs

  28. Object details

  29. Edit / update log

  30. Image viewer

  31. List of Regular Exhibitions

  32. Detail of a regular exhibition

  33. Formatted document for a regular exhibition

  34. List of Loans-out

  35. Detail of a loan-out

  36. Detail of a loan-out (2)

  37. Formatted document for loan-out

  38. Further Development • Implement remaining type of tasks • Improve usability • Publish object data through web

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