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Post Exam Board

Post Exam Board. What to do next. Knowledge to make changes to BIRMS data after the Exam Board Understand importance of checking BIRMS data before Releasing to students Knowledge to use BIRMS/BOXI reports to identify issues with the data

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Post Exam Board

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  1. Post Exam Board What to do next

  2. Knowledge to make changes to BIRMS data after the Exam Board • Understand importance of checking BIRMS data before Releasing to students • Knowledge to use BIRMS/BOXI reports to identify issues with the data • Knowledge to Release marks and Board decisions from BIRMS • Understand what happens to this data once Released • Be aware of the Exam Board paperwork required by TSA and deadlines Session Objectives

  3. “Are we there yet?” Preparing to Release marks following the Exam Board

  4. Common Amendments

  5. Changes to marks

  6. Extenuating Circumstances Tip: ‘Lock’ the student in ME05 or ES02 after the amendment to ensure if Re-calculated the changes are not over-written

  7. Changes for your students on a module run by another School

  8. Changes for students from another School

  9. Not Withstanding Regulations

  10. Data Audits

  11. Cross-checking Board amendments

  12. “No Student left behind”

  13. “Please Release Me!” The Release process in BIRMS

  14. As soon as results are successfully released, students can view their module marks, module recommendations and Exam Board decision in Online Results • If you want your students to be able to view their component marks, you can tick the ‘OR’ tick-box in Component Manager for the selected components

  15. Process where used Released Data Module Marks Module Recommendations Award information Progression information • Online Results • Transcripts • Enter Supplementary marks in BIRMS • Degree certificates • Degree congregation souvenir programme • Online Registration • Appeal emails What happens once data is Released from BIRMS?

  16. “Almost time to hit the beaches” The final steps after Releasing

  17. Important Dates Noon Monday 17 June Deadline for: Release of all marks and Exam Board decisions All Exam Board paperwork to be sent to TSA Any cases made Not Withstanding Regulations submitted to Vicki Phillips, TSA Noon Wednesday 5 June Deadline for unconfirmed marks entry in BIRMS. This is an absolute deadline for marks that need to be shared with other Schools. This is particularly important for Modules Outside the Main Discipline.

  18. Exam Board paperwork required Marksand progress and award decisionssubmitted via BIRMS. The minutes (in paper or electronic format) from the main meeting of the Board of Examiners (with all recommendations notwithstanding Regulations clearly identified) Copies of pass liststhat have been published following the meeting of the Board of Examiners The signed Chair of Board of Examiners Statement. The Chair of the Board of Examiners should complete the Chair’s statement (Appendix D) to confirm that all decisions have been taken in accordance with the relevant Regulations and that appropriate information on exceptional cases is provided for consideration by the Progress Board. A summary of extenuating circumstances cases that resulted in a change of award. A summary of Recommendations made Not Withstanding Regulationsthat are to be considered by the Progress and Award Board. Details should be reported on the Recommendations Not Withstanding Regulations (NWR) pro-forma

  19. Not Withstanding Regulations Put robust case forward using NWR pro-forma by 17 June ART removed from ES02 and record ‘locked’ before Release Case considered by Progress and Award Board at meeting on 19 June School notified of PAB outcome Appropriate ART to be added to ES02 and Released

  20. Correcting Marks Post-Release Marks can be corrected directly in BIRMS Notify student’s ‘home’ School if required Review Progress and Award decision in light of change in mark Notify TSA

  21. Final considerations • Students being taken off ‘Holds’ • Will require Chairs Action • Prioritise final year students • Registry checking data for Degree Congregations • may need your assistance with specific queries • Let TSA/RSA contacts know who will be available • Primary Appeals • Deadline for students to appeal – 1st July • Will require a response from the School • If upheld, outcomes may require changes to data • Supplementary Assessment Listings • Data to be checked for Centrally-Timetabled Exams • Returned to Exams Office by 5th July

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