Insights into project estimating and bidding
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Insights into PROJECT ESTIMATING AND BIDDING PowerPoint PPT Presentation

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Insights into PROJECT ESTIMATING AND BIDDING. Prepared for City of Milwaukee Emerging Business Sustainability Conference May 21, 2010. Presented by Miron Construction Co., Inc. | JCP Construction. Larry Petron Director, Estimating Klaus Lemke Vice President, Milwaukee Operations

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Prepared for

City of MilwaukeeEmerging Business Sustainability ConferenceMay 21, 2010

Presented byMiron Construction Co., Inc. | JCP Construction

Larry PetronDirector, Estimating

Klaus LemkeVice President, Milwaukee Operations

James Phelps

JCP Construction


  • Introduction: Estimating and Bidding at Miron

  • Finding and Evaluating Bid Opportunities

  • Understanding Construction Costs

    • Labor

    • Materials and Equipment

    • Subcontractor Bids

    • General Conditions

    • Fee and Mark-up

  • Mentor Protégé Programs

  • Contract Bidding for the Milwaukee Department of Public Works

  • Current Challenges of New Business Bidding

  • Establishing Bonding Capacity

  • Questions and Answers

Miron Company Overview

Corporate Headquarters

1471 McMahon Drive

Neenah, WI 54956

Phone:(920) 969-7000

Fax:(920) 969-7393

Milwaukee Office

10700 Research Dr.

Suite 100

Milwaukee, WI 53226

Madison Office

8215 Greenway Blvd.

Suite 100

Middleton, WI 53562

Wausau Office

500 First Street

Suite 4000

Wausau, WI 54403

Iowa Office

9440 Atlantic Drive SW

Suite 3

Cedar Rapids, IA 52404

92-Year heritageThird generationFamily-owned corporation

Currently perform nearly $300 million in construction in Wisconsin alone

Most competitive construction firm in Wisconsin


Commercial / Retail



Governmental / Community


Health Care



2009 Total $469,563,657


Neenah, WI

Wausau, WI

Madison, WI

Milwaukee, WI

Cedar Rapids, IA

Pre-Construction Services

Evaluation of building program and site

Project planning, phasing and scheduling

Material & systems reviews

Detailed conceptual/schematic estimates

Value engineer best methods and materials

Architectural design constructability reviews

Subcontractor bidding, analysis and award

Bid package format/long lead orders


Projects to Bid

  • Where to look:

    • Local plan rooms

      • Milwaukee Builders Exchange 414.778.4100

      • Contractors Exchange of West Allis414.453.1509

      • Great Lakes Builders Exchange Sheboygan920.458.3676

      • Visit AGC of WI website for

    • Internet plan rooms

    • Visit Government agency web sites

    • Subscribe to industry publications

      • Daily Reporter

      • Western Builder

      • Dodge Reports

    • Local newspaper

    • Networking opportunities

Evaluating Bid Opportunities

  • Understand your capabilities

    • Workforce

    • Expertise

    • Timing

    • Financial capacity

  • Evaluate your competition

    • Who is your competition for this project

    • Relationships with potential client / architect

    • Competitive advantage

  • Potential profitability

    • Risk

    • Profit margin

    • Hit ratio

After Project Selection…

  • Study and understand plans and specifications

    • Track and understand all addenda

    • Note special requirements (sustainability, LEED, hiring)

  • Verify bonding capabilities with your insurance company

  • Attend pre-bid meetings

    • Clarify items and issues

    • Ask questions

  • Contact prime bidders (as subcontractor)

    • Build relationships

    • Verify bid deadlines

  • Keep records of each bid for future reference

Elements of Construction Cost

  • Cost of Labor

    • Direct cost

    • Fringes/benefits

    • Prevailing wages (if applicable)

  • Cost of Materials

    • Verifying quantity

    • Compliance with specifications

    • Taxes (if applicable)

  • Construction Equipment

    • Equipment purchase/rental

    • Maintenance

    • Depreciation

    • Operating costs (fuel, etc.)

  • Subcontractors

  • General Conditions

  • Fees / Markup

Evaluating Sub-Bids

  • Per plans and specifications

  • Include all addenda

  • Taxes (if applicable)

  • Evaluate price

    • Compare to other bids

    • Check historical pricing

  • Capabilities & Qualifications

    • Verify compliance with project requirements

    • Workforce

    • Experience

    • Past performance

    • Current workload

General Conditions

  • Permits

  • Testing

  • Temporary utilities

    • Telephone

    • Heat

    • Power

    • Toilets

  • Utility connection fees

  • Insurance

  • Supervision

  • Project Management

  • Bonding

  • Temporary Conditions

    • Coverings

    • Enclosures

    • Walkways / parking

  • Job trailer

  • Office supplies

  • Plan printing & postage

  • Dumpsters

Fee and Markup

Market conditions

Overhead costs



Past experience

Sample Spreadsheet

Mentor/Protégé Programs

  • Purpose

    • Smaller contractor participation in larger projects

    • Gain project experience

    • Learn from a larger general contractor

      • Procedures

      • Information flow

      • Submittal process

      • Pay application

  • Participation

    • Federal & local government

    • City of Milwaukee EBE Program

Contract Bidding for the Milwaukee Department of Public Works

Ghassan Korban, P.E.

Coordination Manager

Preliminary Processes

  • Identification and Design of Projects

    • Each division within the department is responsible for identifying and designing specific public works projects to be submitted for bidding, with an average annual contracting amount of about $60 million

  • Project Estimates

    • A thorough breakdown of project costs based on historic bid prices

  • General Specifications

    • Governing provisions for all contracting activities with the Department of Public Works

  • Plans

  • Special Provisions

    • Additional requirements governing the work of a particular project, which were not covered within the General Specifications: access, timing, and special conditions

  • Additional Items

    • Bidding advertisement in the Daily Reporter for 2 weeks (see also /

    • Open bid

    • Select lowest responsible bidder

    • Award contract

Type of Projects


  • Paving, streets, alleys, bridges

  • Sewers and water mains

  • Grading

    Buildings / Facilities

  • Elevator upgrade

  • Office furniture / partitions / walls

  • Roof replacement

    Water Works

  • Water purifications building


  • Lawn care or snow removal

    • city owned facilities, vacant lots

Non Technical Specifications

Emerging Business Enterprise (EBE)

  • Enacted in 1987 under the title of Equal Opportunity Enterprise Program

  • Assists young and small local businesses to thrive in a competitive market environment

  • Program recognizes contractors which hire employees which have experienced educational, social, economic or other personal disadvantages

  • The ordinance requires that 25% of dollars spent on city contracts be directed toward the utilization of EBE firms

    Local Business Enterprise (LBE)

  • Assists local firms who submit competitive bids for DPW contracts.

  • Local contractors may be awarded a contract if their submitted bid does not exceed the lowest bid by more than 5 percent or $25,000, whichever is lower

    Residents Preference Program (RPP)

  • Established in 1991, has undergone some recent adjustments to its criteria.

  • Encourages prospective contractors to employ city residents, a certain percentage of whom are unemployed or underemployed.

  • It is required that 40% of the labor hours for a DPW contract be performed by unemployed or underemployed city residents

    Prevailing Wage

  • Requires that workers employed for public works contracts receive wages and fringe benefits not less than the wages and benefits which prevail for the same or similar work in the Milwaukee metropolitan area

Required Contract Bonds

Bid Bond

  • A bond valued at 10% of a prospective contractor’s bid, submitted prior to bid approval

    Payment Bond

  • Ensures the completion of work in the event that a contractor is unable to finish a project

    Performance Bond

  • Ensures the payment of any subcontractors in the event that the prime contractor is unable to fulfill its contractual obligations

Bond Documents

Sample Bid Schedule – Low Bid Rejected

Current Challenges of New Business Bidding

  • Establishing Relationships and Company Recognition

    • Name Recognition

    • The ability to have your phone calls taken or returned

    • The ability to have solicited parties provide bids and budget numbers as requested.

  •  Networking

    • Meeting Individuals who Influence and Make Business Decisions

      • Public and Private

      • Following Through on What You are Contracted to do.

Current Challenges of New Business Bidding

  • Networking (continued)

    • Local Chamber of Commerce

      • AACC – African American Chamber of Commerce

      • HCC- Hispanic Chamber of Commerce

      • NAMC-WI National Association of Minority Contractors at Wisconsin Chapter 

      • MMAC - Metropolitan Milwaukee Association of Commerce

    • Volunteering and Sponsoring Events

Current Challenges of New Business Bidding

  • Networking (continued) 

    • Trade Associations

      • AGC -Associated General Contractors of Greater Milwaukee

      • ABC - Associated Builders and Contractors - Wisconsin Chapter

      • Other associations depending on what your business focus is

    •  Read Local Business Publications for Leads

      • Daily Reporter

      • Business Journal

      • Biz Times

      • Milwaukee Journal-Sentinel

      • Events, Breakfasts, Seminars

Establishing Bonding Capacity

  • Find Insurance Agent that Specializes in Sureties (bonds)

  •  SBA Surety Bond Guarantee Program

    • Up to $6.5mm in sales for last 3 years on average

  •  Typical Information requested to establish bonding capacity

    • Providing Financials

      • Profit Loss Statement / Balance Sheet

      • Personal Financial Statement

    • Using assets as collateral

    • Business Plan

    • Project Completion History if any

    • Resume


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