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STEPS TOWARDS A CLEAN AUDIT

STEPS TOWARDS A CLEAN AUDIT. Soyisile mokweni Municipal manager. Contents. Introduction Leadership What did we do? Action Plan Strengthen Oversight Conclusion. Introduction. A Clean Audit has major advantages for any municipality because:

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STEPS TOWARDS A CLEAN AUDIT

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  1. STEPS TOWARDS A CLEAN AUDIT Soyisilemokweni Municipal manager

  2. Contents • Introduction • Leadership • What did we do? • Action Plan • Strengthen Oversight • Conclusion

  3. Introduction • A Clean Audit has major advantages for any municipality because: • It instills confidence to the Ratepayers which results in improved revenue collection • Instills confidence in would be investors • Promotes the culture of good governance • Ensures sound financial management

  4. Western Cape Lead

  5. Leadership • To obtain a Clean Audit requires good leadership • Leadership means: • The Mayor • Municipal Manager • Chief Financial Officer • All Councillors • Senior Managers • It is everybody’s business

  6. What did we do- The Action Plan • We have taken the Management Letter and created an Action Plan • All comafs were listed in the action plan • All the issues raised by the IA were also listed in the Action Plan • Regular meetings were held with all affected officials to report on what they doing to rectify or avoid recurrence • Quarterly feedback is submitted to AG and Province

  7. What did we do?- Bid Evaluation Committee • Regulation 44 of SCM is the key issue for most municipalities • Proper evaluation of tenders • Established a permanent Bid Evaluation Committee (BEC) • Ensure consistent application of requirements • Proper training of BEC Members

  8. What did we do? Strengthen Oversight • Competent Audit Committee • IA Unit must be functionally competent • Implement a proper Audit Plan • Compliance Officer • Follow a compliance programme • Advise MM on compliance matters • Compile and Administer a Risk Management Programme

  9. What did we do? Preparation plan for the AG • Every year in May the BTO prepares a Plan for the end of the year and compilation of AFS • Timelines for requisitions and receipt of invoices • Information required for the Audit File • Responsible persons are identified to provide the required information • Audit Committee must review the AFS • Draft AFS are given to AG to comment of the record

  10. Conclusion • The myth that clean audit does not contribute to service delivery is incorrect because: • Compliance with Laws and Regulations • Sound Financial Management • Predetermined Objectives which is service delivery

  11. DIE EINDEDankieEnkosiThank You

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