Charter school program grant technical assistance 2011 2014 rfp planning and implementation
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Charter School Program Grant Technical Assistance2011-2014 RFPPlanning and Implementation


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Background

The Charter School Program (CSP) is authorized by Title V, Part B, Subpart 1 of the Elementary and Secondary Education Act (ESEA) of 1965, as amended by the No Child Left Behind Act of 2001, and is administered at the federal level by the U.S. Department of Education.

The CSP provides support for planning, program design, and initial implementation of charter schools. The intent of the program is to expand the number of high quality charter schools and to give students more educational opportunities, resulting in higher student achievement.


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Eligibility

Eligible Applicants Are:

  • Entities authorized to open a charter school for the 2011-2012school year; OR

  • Charter schools in operation forless than one year that have notpreviously received a CSP grant.

    The charter school must serve

    students in grades K-12.


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Application Deadline

Proposals are due by the close of business on

February 18, 2011, to the following address:

Office of Grants Management

Florida Department of Education

325 W. Gaines Street, Room 332

Tallahassee, FL 32399-0400

Facsimile and e-mail submissions are not acceptable.


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Program Periods

Charter School opening 2011-12 school year:

This is a multi-year project comprised of three program

performance periods that combined may not exceed 36

months.

  • Planning and Program Design (max 18 months)Occurs prior to the opening of the charter school

  • Implementation (max 24 months)

    • Implementation is broken into two awards (IMPI & IMPII), which cannot exceed 24 months in total


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Program Periods

Charter School opened 2010-11 school year:

This is a multi-year project comprised of two program

performance periods that combined may not exceed 24

months.

1. Implementation (max 24 months)

Implementation is broken into two awards (IMPI & IMPII), which cannot exceed 24 months in total


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Award Amounts

Based on the availability of funds, the following is an example of how funds may be awarded:

1. Planning and Program Design: $25,000

(For entities authorized to open for the 2011-12 school year)

2. First Year Implementation

1-200 Students: $225,000

201+ Students: $275,000

3. Second Year Implementation: $75,000


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Award Amounts

An additional $250,000 (each school) may be awarded to up to 5 schools that meet the following criteria:

1. Located within the feeder zone of one or more of Florida’s Persistently Lowest Achieving (PLA) schools

2. Utilizes a weighted lottery system that gives preference to students wishing to transfer from a PLA school

3. Initial enrollment of at least 75 students and plans to expand to a minimum of 150

4. Enrolls and retains substantial number of students currently attending or zoned for a PLA school

5. Demonstrate capacity to improve student achievement through partnership or by student achievement data


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RFP and Attachments

http://www.floridaschoolchoice.org/Information/Charter_Schools/


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Narrative Components

Project Narrative: Must address Sections

2 – 7, in that order (up to 20 pages)

The Instructions describe what the applicant is to include in each Narrative Component.

The bulleted, italicized Criteria add detail to the instructions and are used by proposal reviewers to assess and score each Narrative Component.


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Preference Points

Preference points may be earned by applicants

that document meeting one or more of the

following funding priorities:

The applicant is the only approved charter school within the school district

The applicant will operate in a district identified by the Department as underrepresented or underserved

The applicant will operate in a district with a grade of “C” or lower

The applicant has partnered with a state university and/or community college to develop an integrated career academy or other expanded opportunity for accelerated mechanisms


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Attachment A1

Overview Form

“Contact name” should be the person responsible for handling

the grant paperwork for the charter school.


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Attachment B

DOE 100A:

Project Application

Original

Signatures

(District Superintendent

and Charter Head)


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Attachment C

DOE 101S: Budget Narrative

Only complete

for FIRST

phase of

funding.


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Attachment D

Budget Detail

Complete for

ALL phases of

funding.


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Attachment J

CSP Grant Objectives

The Department will track each project’s performance based on

the information in the CSP Grant Objectives.


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Attachment KIf Applicable

Voluntary Agreement Form:

Each charter school is required to utilize the sponsoring

district as their fiscal agent for this project.

The sponsor is prohibited from deducting funds for indirect costs, including administrative fees or expenses, from a sub-grant awarded to an eligible applicant, unless the eligible applicant enters voluntarily into a mutually agreed upon arrangement for administrative services with the sponsor.

More information is available in our Administrative Fees TAP.


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Formatting Requirements

Applications that do not adhere to the

Technical/Formatting requirements will

not be accepted:

One (1) original and one (1) copy

Font Type/Size is Arial/12 pt

Margin size is 1 inch (both side and top/bottom)

Single spacing

Single-sided pages

No Bound Copies

Adhere to page limitations


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Conditions of Acceptance

The following conditions must be met for a

proposal to be considered for review:

Received by close of business in Grants Management on February 18, 2011

Includes required forms

* DOE 100A Application Form with original signatures

* DOE 101S Budget Narrative for the first budget period only

Submission of the signed certification signifying compliance with the “General Assurance for Participation in Federal and State Programs” (if not already on file in the DOE Comptroller’s Office)


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Review Process

Method of Review:

  • Project proposals are screened by DOE program staff to ensure that federal regulations and state requirements in the RFP are addressed.

  • Proposals meeting the conditions of acceptance will be reviewed and scored by a peer review committee comprised of five qualified reviewers representing experienced charter school stakeholders and educational professionals.


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Review Process

Scoring Criteria:

Based on a 100 point scale

A minimum score of 70 points is required for an application to be considered eligible for funding

A proposal must have a score of at least 70 points before preference points may be earned


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Review Process

Method of Review:

Averages and conversions will be rounded to the second decimal point (one through four at the third decimal will be rounded down; five through nine at the third decimal will be rounded up).

The high and low scores will be dropped and the average of the three remaining scores will constitute averaged reviewers’ score.

Proposals with an averaged score of 70 or more will be assessed by the Department for preference points, which will be added to the averaged reviewers’ score, if applicable, to determine the proposal’s final score.


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Review Process

Method of Review:

All proposals will be ranked in order of highest to lowest final score.

Funding will be recommended for the applicant with the highest score followed by succession by the next highest scores until funds are exhausted.

Proposals with a final score of less than 70 will not be recommended for funding.


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Fiscal Requirements

All funded projects are subject to

The procedures outlined in:

The Project Application and Amendment Procedures for Federal and State Programs (Green Book)

The General Assurances for Participation in Federal and State Programs.


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Fiscal Requirements

Supporting documentation for expenditures is required for all funding methods and must be available upon request.

Federal guidelines do not allow recipients to use these project funds for expenditures encumbered prior to the effective date of the project award.

Funds are intended to supplement, not supplant, state and local funds.

Subgrantees must avoid apparent and actual conflicts of interest when administering grants.

Subgrantee Conflict of Interest Technical Assistance Paper


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Fiscal Requirements

Allowable Expenses:

  • Project funds must be used for activities that directly support the accomplishment of the project’s purpose, priorities, and expected outcomes. All expenditures must be consistent with applicable state and federal laws, regulations, and guidance.

    Unallowable Expenses:

  • Project funds may not be used to supplant existing program and/or funding.

  • Acquisition of facilities and construction is prohibited.

  • Project funds may not be used to purchase buses.

  • Project funds may not be used for reoccurring expenses.


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Questions

  • E-mail questions to Helen Giraitis at helen.giraitis@fldoe.org

  • Questions must be received by close of business on January 7, 2011

  • Answers will be posted onSchool Choice Web Site no later than January 17, 2011


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