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Assessment of Acquisition Functions Under OMB Cir A-123. December 18, 2008 Mr. Richard K. Sylvester Deputy Director, Acquisition Resources and Analysis for Acquisition Management Office of the Under Secretary of Defense (Acquisition, Technology and Logistics).

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Assessment of Acquisition Functions Under OMB Cir A-123

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Assessment of Acquisition Functions Under OMB Cir A-123

December 18, 2008

Mr. Richard K. Sylvester

Deputy Director, Acquisition Resources and Analysis

for Acquisition Management

Office of the Under Secretary of Defense

(Acquisition, Technology and Logistics)


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Assessment of Acquisition Functions Under A-123

OMB’s New Guidelines

  • “OMB Guidelines for Assessing the Acquisition Function”released May 2008 from OMB Office of Federal Procurement Policy (OFPP)

  • Requires use of Acquisition Assessment Template--must be incorporated into existing internal control review and reporting processes

…and must implement in FY 2009!


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Assessment of Acquisition Functions Under A-123

OMB Template

  • Largely based on GAO’s “Framework for Assessing the Acquisition Function at Federal Agencies”

  • Organized by four interrelated cornerstones as the foundation for evaluating the acquisition function:

    • Organizational Alignment and Leadership

    • Policies and Processes

    • Human Capital

    • Information Management and Stewardship


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Assessment of Acquisition Functions Under A-123

DoD Approach to Conducting Acquisition Assessments

  • OUSD( AT&L) creating a DoD template

  • DoD template helps guide the assessment:

    • Based on the control environment (policy goals identified by OSD), determine the risks to proper implementation

    • Evaluate existing controls and monitoring activities

    • Consider the corresponding “guideposts” and success factors in the OMB template

    • Determine if any new deficiencies or material weaknesses

Components will use the DoD template and OMB Template to evaluate acquisition functions


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Assessment of Acquisition Functions Under A-123

DoD Assessment Reporting

  • In TAB A of the annual Statement of Assurance, briefly explain how the DoD and OMB templates were used to identify deficiencies and weaknesses

    • Components not required to submit their completed template assessments (unless requested)

  • Report material weaknesses in your annual Statement of Assurance in accordance with FMFIA and annual OUSD (Comptroller) guidance…just as currently done for all other (non-financial reporting) weaknesses


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Assessment of Acquisition Functions Under A-123

In Summary…

  • Components must implement Acquisition Assessments beginning with the FY 2009 cycle using the new guidance

  • OSD(AT&L) will be sending out the guidance in mid-to-late February

  • Guidance will include a DoD template to be used in conjunction with the OMB Acquisition Assessment Template

  • OSD-level reporting not required, but may be asked to provide the completed templates if there are questions or concerns


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Assessment of Acquisition Functions Under A-123

In Summary…cont.

  • Components must address how they used the DoD and OMB templates to determine deficiencies and weaknesses in the TAB A section of the annual Statement of Assurance

  • Implementation in future cycles will be refined based on lessons-learned


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Assessment of Acquisition Functions Under A-123

Helpful Links

  • “OMB Guidelines for Assessing the Acquisition Function,”May 2008, Office of Management and Budget, Office of Federal Procurement Policy: http://www.whitehouse.gov/omb/assets/omb/procurement/memo/a123_guidelines.pdf

  • “Framework for Assessing the Acquisition Function at Federal Agencies,” September 2005, Government Accountability Office: www.gao.gov/new.items/d05218g.pdf


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Assessment of Acquisition Functions Under A-123

Acquisition Assessment Template

  • Cornerstones further broken down into Elements and corresponding Critical Success Factors


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