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Travel. The Office of Student Life. Travel Defined. Traveling on behalf of DePaul is defined as your organization is traveling on university business with university funds. DePaul Business: Event Conference Meeting Etc. DePaul Funds: SAF-B Funding On Campus account funds

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travel

Travel

The Office of Student Life

travel defined
Travel Defined
  • Traveling on behalf of DePaul is defined as your organization is traveling on university business with university funds.
  • DePaul Business:
    • Event
    • Conference
    • Meeting
    • Etc.
  • DePaul Funds:
    • SAF-B Funding
    • On Campus account funds
    • Departmental funds
driving rentals
Driving Rentals
  • DePaul University DOES NOT rent out DePaul Vehicles. Vehicles must be rented by an outside vendor or use your own.
  • Demon Discounts:
  • http://discounts.depaul.edu/travel/carrentals.html
    • Avis
      • Use AWD# A740900
    • Budget
      • Use discount BCD# T557400
    • Enterprise
      • Use corporate # NA15058
    • I Go Car Sharing
      • Promo Code D25Depaul
    • Hertz
      • Use CDP# 1036300
    • Southwest Airlines
      • Getting the DiscountTo enroll in Southwest\'s College Rapid Rewards Program visit their website at https://www.southwest.com/rrenroll/college/.
driving qualification
Driving Qualification
  • All drivers who will be driving students in personal/ rental vehicles for university business must meet the following qualifications:
  • Have a valid state issued driver’s license.
  • Have no more than two at-fault accidents/violations within the last two years .
  • Have no DUI or DWI conviction within the last three years.
  • Be at least 21 years old. Drivers who are 18-20 years old may, under certain circumstances and subject to discretion of the Office of Risk Management and Environmental Health & Safety, be allowed to drive for local travel.
  • Drivers Certification
driver certification
Driver Certification
  • The Driver Certification process is initiated by filling out a “Motor Vehicle Form” available on the Office of Risk Management and Environmental Health & Safety website: http://rmehs.depaul.edu
  • It Includes:
    • Checking of the Driver’s driving record
    • On-line driver training program.
  • Drivers will be notified within 4-5 business days if they successfully completed the Driver Certification process.
  • There is a fee that depends on where your license is from. Please ask the Office of Student Life for the list if you plan on asking for SAF-B funding to pay for it.
local travel
Local Travel
  • Local Travel is the following Counties:
    • Cook, DuPage, Kane, Lake, McHenry, and Will
  • For Local Travel, you must have :
    • Driver Certification.
    • No travel waiver required (but heavily recommended).
  • Link for local travel:
    • https://generalcounsel.depaul.edu/Contribution%20Folder/Forms/GRF-Local.pdf.
    • Turn forms into Office of Student Life prior to departure.
      • A form for each student must be filled out.
non local travel
Non-Local Travel
  • Non-Local Travel is anywhere out of the six surrounding Chicago Counties.
  • Non-Local Travel, you must have:
    • Driver Certification.
    • Must have travel waiver.
  • Link for Non-Local travel waiver
    • https://generalcounsel.depaul.edu/Contribution%20Folder/Forms/GRF-NonLocal.pdf.
    • Turn forms into Office of Student Life prior to departure.
      • A form for each student must be filled out.
travel with saf b
Travel with SAF-B $
  • If you ask for travel funds from SAF-B (up to $2000 for the year), you must have at least two quotes from different airlines.
  • If you receive SAF-B funds to travel by flight:
    • Come into the Office of Student Life and meet with Carrie to purchase airline tickets.
  • If you receive SAF-B funds to travel by car:
    • Come into the Office of Student Life and fill out a reimbursement for mileage with a printed MapQuest.
    • You will be reimbursed .55 cents per mile.
    • Only reimbursed as much as was allocated for mileage.
traveling but not using depaul funds
Traveling, but not using DePaul funds
  • If you are a student organization, but not traveling with DePaul funds, then the participants do not need to:
    • Fill out a travel waiver.
    • Take the Drivers Certification.
questions
Questions
  • Please contact the Office of Student Life if you have any questions that were not answered.
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