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Travel. The Office of Student Life. Travel Defined. Traveling on behalf of DePaul is defined as your organization is traveling on university business with university funds. DePaul Business: Event Conference Meeting Etc. DePaul Funds: SAF-B Funding On Campus account funds

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Travel

The Office of Student Life


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Travel Defined

  • Traveling on behalf of DePaul is defined as your organization is traveling on university business with university funds.

  • DePaul Business:

    • Event

    • Conference

    • Meeting

    • Etc.

  • DePaul Funds:

    • SAF-B Funding

    • On Campus account funds

    • Departmental funds


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Driving Rentals

  • DePaul University DOES NOT rent out DePaul Vehicles. Vehicles must be rented by an outside vendor or use your own.

  • Demon Discounts:

  • http://discounts.depaul.edu/travel/carrentals.html

    • Avis

      • Use AWD# A740900

    • Budget

      • Use discount BCD# T557400

    • Enterprise

      • Use corporate # NA15058

    • I Go Car Sharing

      • Promo Code D25Depaul

    • Hertz

      • Use CDP# 1036300

    • Southwest Airlines

      • Getting the DiscountTo enroll in Southwest's College Rapid Rewards Program visit their website at https://www.southwest.com/rrenroll/college/.


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Driving Qualification

  • All drivers who will be driving students in personal/ rental vehicles for university business must meet the following qualifications:

  • Have a valid state issued driver’s license.

  • Have no more than two at-fault accidents/violations within the last two years .

  • Have no DUI or DWI conviction within the last three years.

  • Be at least 21 years old. Drivers who are 18-20 years old may, under certain circumstances and subject to discretion of the Office of Risk Management and Environmental Health & Safety, be allowed to drive for local travel.

  • Drivers Certification


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Driver Certification

  • The Driver Certification process is initiated by filling out a “Motor Vehicle Form” available on the Office of Risk Management and Environmental Health & Safety website: http://rmehs.depaul.edu

  • It Includes:

    • Checking of the Driver’s driving record

    • On-line driver training program.

  • Drivers will be notified within 4-5 business days if they successfully completed the Driver Certification process.

  • There is a fee that depends on where your license is from. Please ask the Office of Student Life for the list if you plan on asking for SAF-B funding to pay for it.


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Local Travel

  • Local Travel is the following Counties:

    • Cook, DuPage, Kane, Lake, McHenry, and Will

  • For Local Travel, you must have :

    • Driver Certification.

    • No travel waiver required (but heavily recommended).

  • Link for local travel:

    • https://generalcounsel.depaul.edu/Contribution%20Folder/Forms/GRF-Local.pdf.

    • Turn forms into Office of Student Life prior to departure.

      • A form for each student must be filled out.


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Non-Local Travel

  • Non-Local Travel is anywhere out of the six surrounding Chicago Counties.

  • Non-Local Travel, you must have:

    • Driver Certification.

    • Must have travel waiver.

  • Link for Non-Local travel waiver

    • https://generalcounsel.depaul.edu/Contribution%20Folder/Forms/GRF-NonLocal.pdf.

    • Turn forms into Office of Student Life prior to departure.

      • A form for each student must be filled out.



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Travel with SAF-B $

  • If you ask for travel funds from SAF-B (up to $2000 for the year), you must have at least two quotes from different airlines.

  • If you receive SAF-B funds to travel by flight:

    • Come into the Office of Student Life and meet with Carrie to purchase airline tickets.

  • If you receive SAF-B funds to travel by car:

    • Come into the Office of Student Life and fill out a reimbursement for mileage with a printed MapQuest.

    • You will be reimbursed .55 cents per mile.

    • Only reimbursed as much as was allocated for mileage.


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Traveling, but not using DePaul funds

  • If you are a student organization, but not traveling with DePaul funds, then the participants do not need to:

    • Fill out a travel waiver.

    • Take the Drivers Certification.


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Questions

  • Please contact the Office of Student Life if you have any questions that were not answered.

    • Lincoln Park Campus

      • 773-325-7361

    • Loop Campus

      • 312-362-5015

    • Email at [email protected]


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