Vendor evaluation selecting for success
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Vendor Evaluation: Selecting for Success. Dana McCormick Wells Fargo Home Mortgage Delivery Services Baltimore PCC Education Seminar April 27, 2007. Objective.

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Vendor Evaluation: Selecting for Success

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Vendor evaluation selecting for success

Vendor Evaluation:Selecting for Success

Dana McCormick

Wells Fargo Home Mortgage

Delivery Services

Baltimore PCC

Education Seminar

April 27, 2007


Objective

Objective

Develop a methodology to objectively evaluate service providers or products, ensuring that the best one is selected for a given situation. The intent is to consider all relevant factors and minimize the subjective issues that can potentially influence such a decision.


Vendor definition

Vendor Definition

A third party that performs functions on your company’s behalf or provides services to your company.

Some examples include:

  • Core Processing

  • Information and Transaction Processing

  • Security Monitoring

  • System Development and Maintenance

  • Print and Reprographics

  • Strategic Alliances

  • Internet Services


The process

The Process

Have a plan. Stick to the plan.

  • Identify your business requirements

  • Perform a due diligence via RFP, RFI, etc.

  • Evaluate the responses of each provider

  • Select a vendor


Develop the plan

Develop the Plan

What are the drivers for use of a third party vendor?

Factors to consider

  • Cost reduction

  • Improved quality/performance

  • Increased flexibility

  • Speeding project delivery

  • Gaining access to expertise not available internally

  • Providing increased availability of services


Business requirements

Business Requirements

Can the vendor provide the desired results?

Services/products provided by the vendor.

  • Core product or service

  • Service level agreement

  • Reporting

  • Transition and integration

  • Fee/cost

  • Contract requirements

  • Technology/security

  • Required vendor characteristics (minority ownership, certifications, local vs. national, etc.)


Risk assessment

Risk Assessment

Risk conditions include:

  • Financial impact

  • Legal or regulatory compliance

  • Confidentiality

  • Vendor connectivity to client networks

  • Direct customer interaction

  • Vendor mitigation of personnel changes

  • Internal operations analysis


The proposal

The Proposal

Accomplishments:

  • Identify critical success factors

  • Identify barriers to success

  • Integration of vendor activities with corporate business strategy

  • Legal framework of an agreement

  • Ease of migration


Evaluation criteria

Evaluation Criteria

  • Ability to provide the product or service

  • Ability to meet service level requirements

  • Integration plan

  • Ability to meet information security and disaster recovery expectations

  • Control environment

  • Risk assessments

  • Agreement to our contract


Due diligence

Due Diligence

Components of due diligence include:

  • RFP/RFI development and issuance

  • Introduction and overview of desired objectives

  • Definition of business requirements

  • Definition of contract requirements

  • Request for information needed to conduct due diligence addressing the evaluation requirements.


Evaluation

Evaluation

  • Objective: Develop a procedure to select the best service provider from a group of qualified vendors; making a decision in a fair and objective manner.

  • Method:Develop and utilize a weighted matrix format as a tool to fairly and objectively evaluate the options available.


The process in action

Price

Postage Run Rate

Service

Certifications

Compatibility with Operations

Confidentiality

Security

The Process in Action

What are the business requirements for selecting a presort vendor?


The process in action1

The Process in Action

Meet the needs in the proposal.

  • Does your company agree to our strict confidentiality agreements?

  • These are our security requirements. What will your company do to meet or exceed these standards?

  • Does your organization have any certifications or industry leading practices.

  • These are our service standards. What will your company do to meet or exceed these expectations?

  • What is the overall price structure, including postage run rate for our mail?


Single function matrix

Single Function Matrix

Above scores are not actual results. Example purpose only.


Equipment matrix

Equipment Matrix

Above scores are not actual results. Example purpose only.


Service provider matrix

Service Provider Matrix

Above scores are not actual results. Example purpose only.


Recommendations

Recommendations

  • Include a contract agreement with the RFP

  • Match RFP to selection criteria matrix

  • Create comparative scores

  • Use wider score range for weighting

  • Properly weigh criteria values


Desired result

Desired Result

  • Increase credibility

  • Validate your selection

  • Create a reusable method

  • Augment the decision making process


Conclusion

Conclusion

Choosing the best vendor from a group of qualified service providers can be a daunting task. Determining specific requirements in advance and communicating factors for success with potential providers creates an equitable and decisive way to subjectively make a decision.

By using the weighted matrix methodology you will be sure that all aspects of the request are covered and the groundwork for a successful comprehensive agreement between parties produces the desired results.


Vendor selection

Vendor Selection

  • Questions?

  • Comments?


Contact information

Contact Information

Dana R. McCormick

Wells Fargo Home Mortgage

MAC X3901-011

7485 New Horizon Way

Frederick, MD 21703

301-846-8635

[email protected]


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