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R-TIME: Understanding the Technology Purchase Process Administrator Institute 2009 Kelly Smith & Dana Bickley Technology Services What is R-TIME? R-TIME = “Request for Technology and Instructional Materials Evaluation” A process and an electronic system R-TIME Goals:

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R-TIME: Understanding the Technology Purchase Process

Administrator Institute 2009

Kelly Smith & Dana BickleyTechnology Services


What is r time l.jpg
What is R-TIME?

  • R-TIME = “Request for Technology and Instructional Materials Evaluation”

  • A process and an electronic system

  • R-TIME Goals:

    • Ensure that new instructional materials align with NISD curriculum (C&I evaluation)

    • Ensure that new technology is compatible with NISD network and computers (technology evaluation)

    • Get needed materials in the hands of staff and students as quickly as possible!

  • Implemented October 2008

  • Replaced the Technology Proposal System and the INS-03 paper form


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R-TIME “Big Ideas”

  • Over 4,200 items on the District-approved lists  no R-TIME needed!  do a P.O. NOTE: any employee can access the lists – no special login needed

  • Only “exceptions” require an R-TIME submissionNOTE: login required - authorized employees only

  • R-TIME Committee meets weekly to discuss and process new requests

  • Automated workflow and better communication  view status of your request as it moves through the system


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End of Year R-TIME Stats

  • R-TIME District-Approved Lists: 1,824 software items; 1,109 items hardware items; 1,283 Supplementary Instructional Materials (SIM) items

  • Since R-TIME launched in October…

    • 1,309 new requests for technology and instructional materials evaluation. This averages 7 per day or 35 per week.

    • 82% (1,067) of these new requests were for technology (712 for software, 355 for hardware)

    • 18% (242) were for non-technology instructional materials

    • 88% (1,150) of them have been decided thus far (73% approved, 27% denied), taking an average time of 30.6 days for a final decision.

    • Approved requests represent an estimated expenditure of $610,752. Completed Requests Average Days Approved Disapproved

      Hardware 326 29 216 110

      Software 612 45 419 193

      SIMs 212 18 210 2


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R-TIME Website

  • R-TIME link located on the NISD intranet Sitemap

  • The “Process”

  • The “Guidance”

  • The “Tips”

  • The “Lists”

  • The “New Request” forms

  • Tracking your requests


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Questions?

For more information, e-mail [email protected]


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