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R-TIME: Understanding the Technology Purchase Process Administrator Institute 2009 Kelly Smith & Dana Bickley Technology Services What is R-TIME? R-TIME = “Request for Technology and Instructional Materials Evaluation” A process and an electronic system R-TIME Goals:

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r time understanding the technology purchase process

R-TIME: Understanding the Technology Purchase Process

Administrator Institute 2009

Kelly Smith & Dana BickleyTechnology Services

what is r time
What is R-TIME?
  • R-TIME = “Request for Technology and Instructional Materials Evaluation”
  • A process and an electronic system
  • R-TIME Goals:
    • Ensure that new instructional materials align with NISD curriculum (C&I evaluation)
    • Ensure that new technology is compatible with NISD network and computers (technology evaluation)
    • Get needed materials in the hands of staff and students as quickly as possible!
  • Implemented October 2008
  • Replaced the Technology Proposal System and the INS-03 paper form
r time big ideas
R-TIME “Big Ideas”
  • Over 4,200 items on the District-approved lists  no R-TIME needed!  do a P.O. NOTE: any employee can access the lists – no special login needed
  • Only “exceptions” require an R-TIME submissionNOTE: login required - authorized employees only
  • R-TIME Committee meets weekly to discuss and process new requests
  • Automated workflow and better communication  view status of your request as it moves through the system
end of year r time stats
End of Year R-TIME Stats
  • R-TIME District-Approved Lists: 1,824 software items; 1,109 items hardware items; 1,283 Supplementary Instructional Materials (SIM) items
  • Since R-TIME launched in October…
    • 1,309 new requests for technology and instructional materials evaluation. This averages 7 per day or 35 per week.
    • 82% (1,067) of these new requests were for technology (712 for software, 355 for hardware)
    • 18% (242) were for non-technology instructional materials
    • 88% (1,150) of them have been decided thus far (73% approved, 27% denied), taking an average time of 30.6 days for a final decision.
    • Approved requests represent an estimated expenditure of $610,752. Completed Requests Average Days Approved Disapproved

Hardware 326 29 216 110

Software 612 45 419 193

SIMs 212 18 210 2

r time website
R-TIME Website
  • R-TIME link located on the NISD intranet Sitemap
  • The “Process”
  • The “Guidance”
  • The “Tips”
  • The “Lists”
  • The “New Request” forms
  • Tracking your requests
questions
Questions?

For more information, e-mail [email protected]

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