slide1
Download
Skip this Video
Download Presentation
INITIATE & ALIGN

Loading in 2 Seconds...

play fullscreen
1 / 60

project management process - PowerPoint PPT Presentation


  • 156 Views
  • Uploaded on

Plan the Work. Endorse the Plan. Initiate & Align. Work the Plan. Transition & Closure. INITIATE & ALIGN. Project Description Team Mission/ Assignment Major Milestones Boundaries Team Identification Measures of Success Roles & Responsibilities Operating Guidelines.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'project management process' - Samuel


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

Plan

the Work

Endorse

the Plan

Initiate

& Align

Work

the Plan

Transition

& Closure

INITIATE & ALIGN

  • Project Description
  • Team Mission/ Assignment
  • Major Milestones
  • Boundaries
  • Team Identification
  • Measures of Success
  • Roles & Responsibilities
  • Operating Guidelines
slide2

INITIATE & ALIGN

  • Initiate the Project
    • Region or Organizational Management
      • Project Description
      • Team Mission/Assignment
      • Major Milestones
      • Boundaries
slide3

INITIATE & ALIGN

  • Align the Team
    • The basis for establishing a common understanding of roles and responsibilities.
      • Team Member Identification
      • Team Roles and Responsibilities
      • Measures of Success
      • Operating Guidelines
slide4

INITIATE & ALIGN

  • Initiate the Project
    • Region or Organizational Management
      • Project Description
      • Team Mission/Assignment
      • Major Milestones
      • Boundaries
slide5

INITIATE & ALIGN

  • Project Description
    • Formal statement defining purpose and need for the product or outcome the project is intended to produce
      • Project Definition Form
      • CPMS
slide6

TOOLS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

INPUT

PRODUCTS

Project Definition

Completed Project Description

INITIATE & ALIGN

Project Description

slide7

INITIATE & ALIGN

  • Project Description Steps
    • Review needs, goals, products & outcomes
    • Identify team members
    • Review with Region/Organizational Management
    • Begin Initiate & Align Worksheet
slide8

INITIATE & ALIGN

  • Project Description Characteristics
    • End result, capable of being seen
    • “Project” objective
    • Common Goal
    • Positive terms
slide9

INITIATE & ALIGN

  • Project Description Benefits
    • Work Planning and Organization
slide10

INITIATE & ALIGN

  • Project Description Benefits
    • Employee Development
slide11

INITIATE & ALIGN

  • Project Description Benefits
    • Leadership
slide12

INITIATE & ALIGN

  • Initiate the Project
    • Region or Organizational Management
      • Project Description
      • Team Mission/Assignment
      • Major Milestones
      • Boundaries
slide13

INITIATE & ALIGN

  • Team Mission / Assignment
    • An expansion of the Project Description and describes the overall actions the project team will take to accomplish its portion of the project
slide14

TOOLS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

INPUT

PRODUCTS

Project Definition

Completed Team Mission / Assignment

INITIATE & ALIGN

Team Mission / Assignment

slide15

INITIATE & ALIGN

  • Team Mission / Assignment Steps
    • Review Project Description
    • Define Major Activities
    • Review with key team members
    • Review with Region/Organizational Management
slide16

INITIATE & ALIGN

  • Team Mission Assignment
    • Specific work the Project Team will perform for the approved work order
slide17

INITIATE & ALIGN

Team Mission Assignment

slide18

INITIATE & ALIGN

Team Mission Assignment

slide19

INITIATE & ALIGN

Team Mission Assignment

slide20

INITIATE & ALIGN

  • Initiate the Project
    • Region or Organizational Management
      • Project Description
      • Team Mission/Assignment
      • Major Milestones
      • Boundaries
slide21

INITIATE & ALIGN

Major Milestones

MILESTONE:

A significant event in the project schedule, such as an event restraining future work or marking the completion of a major deliverable.

A schedule milestone has zero duration.

slide22

INITIATE & ALIGN

  • Major Milestones
  • Preconstruction
    • Project Definition Complete
    • Begin Preliminary Engineering
    • Environmental Documentation Complete
    • Right of Way Certification
    • Advertisement (Ad Date)
slide23

INITIATE & ALIGN

  • Major Milestones
  • Construction
    • Bid Opening
    • Award
    • Execution
    • Construction Start
    • Operationally Complete
    • Final Contract Completion
slide24

INITIATE & ALIGN

Major Milestones

TOOLS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

INPUTS

PRODUCTS

  • CPMS Dates
  • Project Description
  • Team Mission / Assignment

Major Milestones Reviewed

slide25

INITIATE & ALIGN

  • Major Milestones
  • Steps:
  • Project Manager reviews CPMS for specific milestones
  • Project Manager reviews Major Milestones with project team
  • Project team determines activities critical to success
slide26

INITIATE & ALIGN

  • Major Milestones
  • Steps:
  • Project team identifies risks and impacts of failure to meet milestone dates
  • Project Manager reviews Major Milestones with Region/Organizational Management
  • Project Manager documents Major Milestones on Initiate and Align Worksheet
slide27

INITIATE & ALIGN

Major Milestones

Critical Activity / Task

slide28

INITIATE & ALIGN

  • Initiate the Project
    • Region or Organizational Management
      • Project Description
      • Team Mission/Assignment
      • Major Milestones
      • Boundaries
slide29

INITIATE & ALIGN

  • Boundaries
    • The limits of the project with regard to Project Team responsibility and authority
      • Physical boundaries (SR#, MP to MP, etc)
      • Operation limitations (funding, regulatory, legal, etc)
slide30

SCHEDULE

BUDGET

SCOPE

INITIATE & ALIGN

  • Boundaries
    • “Triple Constraints Theory” or “Trade Off Triangle”

PROJECT RISK

Q

slide31

SCHEDULE

BUDGET

SCOPE

INITIATE & ALIGN

  • Boundaries
    • “Prioritize, Optimize, Accept”

PROJECT RISK

Q

slide32

INITIATE & ALIGN

Boundaries

TOOLS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

INPUTS

PRODUCTS

  • CPMS
  • Project Description
  • Team Mission / Assignment
  • Major Milestones

Project Boundaries established

slide33

INITIATE & ALIGN

  • Boundaries
  • Steps:
  • Review CPMS data
  • Set “draft” boundaries for project team to review and plan.
slide34

INITIATE & ALIGN

  • Boundaries
  • Steps:
  • Review Draft Boundaries with Region / Organization Management
    • Validate boundaries
    • “Fixed” vs. “flexible” (prioritize, optimize, accept)
    • Acceptable variation ranges
    • Plan for change
slide35

INITIATE & ALIGN

  • Boundaries
  • Steps:
  • Enter boundaries and documentation to Initiate & Align Worksheet
  • Incorporate boundaries into all subsequent planning activities
slide36

INITIATE & ALIGN

  • Align the Team
    • The basis for establishing a common understanding of roles and responsibilities.
      • Team Member Identification
      • Team Roles and Responsibilities
      • Measures of Success
      • Operating Guidelines
slide37

INITIATE & ALIGN

  • Team Member Identification
    • Identifying the Project Delivery Team needed to accomplish the work assigned.
      • Specialty Groups
      • Consultants
      • Contractors
      • Others (vendors, etc.)
slide38

INITIATE & ALIGN

Team Member Identification

TOOLS

INPUTS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

PRODUCT

  • CPMS
  • Project Description
  • Team Mission / Assignment
  • Major Milestones
  • Boundaries

Team Identification

slide39

INITIATE & ALIGN

Team Member Identification

¦ Manager

¦ Manager

Project

(Project Manager)

¦ Manager

¦ Manager

¦ Manager

¦ Manager

¦ Manager

slide40

INITIATE & ALIGN

  • Team Member Identification
  • Steps:
  • Review project description, identify skills required
  • Work with functional managers to identify, schedule, and commit appropriate staff
  • Identify consultant/contractor services required
  • Define the Project Organization (Project TOs)
slide41

INITIATE & ALIGN

  • Align the Team
    • The basis for establishing a common understanding of roles and responsibilities.
      • Team Member Identification
      • Team Roles and Responsibilities
      • Measures of Success
      • Operating Guidelines
slide42

INITIATE & ALIGN

  • Team Roles and Responsibilities
    • “Who will do what?”
      • _______ – specific titles or positions

Role

slide43

INITIATE & ALIGN

  • Team Roles and Responsibilities
    • “Who will do what?”
      • ________________ – deliverables or products expected of Team members

Responsibilities

slide44

INITIATE & ALIGN

Team Roles and Responsibilities

TOOLS

INPUTS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

PRODUCT

  • Project Description
  • Team Mission / Assignment
  • Major Milestones
  • Boundaries
  • Team Identification

Roles & Responsibilities Identified

slide45

INITIATE & ALIGN

  • Team Roles and Responsibilities
  • Steps:
  • The Project Manager collaborates with the project team to identify individual roles.
  • Review and determine individual and team responsibilities and the corresponding authority.
slide46

INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities
    • Region / Organizational Management
      • Ensure Project Management Knowledge
      • Know project status
      • Plan and provide appropriate resources
      • Review and Endorse Project Management Plan
slide47

INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities
    • Project Managers
      • Plan and provide resources
      • Lead Project Management Process
      • Develop Project Management Plan
slide48

INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities
    • Project Team Members
      • Endorse & implement Project Management Plan
      • Perform roles and responsibilities
      • Provide estimates to Project Manager (SG)
      • Review Project Management Plan (HQ)
slide49

INITIATE & ALIGN

  • Align the Team
    • The basis for establishing a common understanding of roles and responsibilities.
      • Team Member Identification
      • Team Roles and Responsibilities
      • Measures of Success
      • Operating Guidelines
slide50

INITIATE & ALIGN

  • Measures of Success
    • Indicators or metrics used to assess progress – reviewed at regular intervals during the project
slide51

INITIATE & ALIGN

Measures of Success

TOOLS

INPUTS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets

PRODUCT

  • Project Description
  • Team Mission / Assignment
  • Major Milestones
  • Boundaries
  • Team Identification
  • Roles/Responsibilities

Measures of Success

slide52

INITIATE & ALIGN

  • Measures of Success
  • Steps:
  • Identify Critical Success Factors
  • Review Critical Success Factors with Region / Organizational Management
  • Identify corresponding Measures of Success
  • Define values that will be monitored and reported
slide53

INITIATE & ALIGN

  • Measures of Success
  • Steps:
  • Document Measures of Success on Initiate and Align Worksheet
  • Develop methods and assignments for monitoring and reporting Measures of Success.
  • Review with project team
slide54

INITIATE & ALIGN

  • Align the Team
    • The basis for establishing a common understanding of roles and responsibilities.
      • Team Member Identification
      • Team Roles and Responsibilities
      • Measures of Success
      • Operating Guidelines
slide55

INITIATE & ALIGN

  • Operating Guidelines
    • Specific processes and rules the Team will use to maintain cohesiveness and effectiveness.
      • Team Decision-Making Process
      • Team Meetings
      • Communication
      • Team Performance Measures
      • Team Issues and Conflict Resolution
slide56

INITIATE & ALIGN

Operating Guidelines

TOOLS

INPUTS

  • Initiate & Align Worksheet Template
  • Sample Initiate & Align Worksheets
  • Project Description
  • Team Mission / Assignment
  • Major Milestones
  • Boundaries
  • Team Identification
  • Roles/Responsibilities
  • Measures of Success

PRODUCT

Team Operating Guidelines

slide57

INITIATE & ALIGN

  • Team Alignment
    • Building the foundation of cooperation
    • Forming a cohesive, effective unit
slide58

Managing Change,

Measuring Performance &

Developing/Sustaining Team

Planning

Execution

Individuals That Excelin Their Teamwork

Award of Excellence

Excelling

Endorsement

Individuals That Agree to Work As a Team

Work

Planning

Performing

Good!

Team Performance Levels

Initiate

& Align

Norming

?

Storming

Group of Individuals Mostly Doing Their Own Thing

Forming

INITIATE & ALIGN

slide59

INITIATE & ALIGN

Continuous Communication

slide60

INITIATE & ALIGN

Continuous Communication is the Key!

ad