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Plan the Work. Endorse the Plan. Initiate & Align. Work the Plan. Transition & Closure. INITIATE & ALIGN. Project Description Team Mission/ Assignment Major Milestones Boundaries Team Identification Measures of Success Roles & Responsibilities Operating Guidelines.

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Plan

the Work

Endorse

the Plan

Initiate

& Align

Work

the Plan

Transition

& Closure

INITIATE & ALIGN

  • Project Description

  • Team Mission/ Assignment

  • Major Milestones

  • Boundaries

  • Team Identification

  • Measures of Success

  • Roles & Responsibilities

  • Operating Guidelines


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INITIATE & ALIGN

  • Initiate the Project

    • Region or Organizational Management

      • Project Description

      • Team Mission/Assignment

      • Major Milestones

      • Boundaries


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INITIATE & ALIGN

  • Align the Team

    • The basis for establishing a common understanding of roles and responsibilities.

      • Team Member Identification

      • Team Roles and Responsibilities

      • Measures of Success

      • Operating Guidelines


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INITIATE & ALIGN

  • Initiate the Project

    • Region or Organizational Management

      • Project Description

      • Team Mission/Assignment

      • Major Milestones

      • Boundaries


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INITIATE & ALIGN

  • Project Description

    • Formal statement defining purpose and need for the product or outcome the project is intended to produce

      • Project Definition Form

      • CPMS


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TOOLS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

INPUT

PRODUCTS

Project Definition

Completed Project Description

INITIATE & ALIGN

Project Description


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INITIATE & ALIGN

  • Project Description Steps

    • Review needs, goals, products & outcomes

    • Identify team members

    • Review with Region/Organizational Management

    • Begin Initiate & Align Worksheet


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INITIATE & ALIGN

  • Project Description Characteristics

    • End result, capable of being seen

    • “Project” objective

    • Common Goal

    • Positive terms


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INITIATE & ALIGN

  • Project Description Benefits

    • Work Planning and Organization


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INITIATE & ALIGN

  • Project Description Benefits

    • Employee Development


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INITIATE & ALIGN

  • Project Description Benefits

    • Leadership


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INITIATE & ALIGN

  • Initiate the Project

    • Region or Organizational Management

      • Project Description

      • Team Mission/Assignment

      • Major Milestones

      • Boundaries


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INITIATE & ALIGN

  • Team Mission / Assignment

    • An expansion of the Project Description and describes the overall actions the project team will take to accomplish its portion of the project


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TOOLS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

INPUT

PRODUCTS

Project Definition

Completed Team Mission / Assignment

INITIATE & ALIGN

Team Mission / Assignment


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INITIATE & ALIGN

  • Team Mission / Assignment Steps

    • Review Project Description

    • Define Major Activities

    • Review with key team members

    • Review with Region/Organizational Management


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INITIATE & ALIGN

  • Team Mission Assignment

    • Specific work the Project Team will perform for the approved work order


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INITIATE & ALIGN

Team Mission Assignment


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INITIATE & ALIGN

Team Mission Assignment


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INITIATE & ALIGN

Team Mission Assignment


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INITIATE & ALIGN

  • Initiate the Project

    • Region or Organizational Management

      • Project Description

      • Team Mission/Assignment

      • Major Milestones

      • Boundaries


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INITIATE & ALIGN

Major Milestones

MILESTONE:

A significant event in the project schedule, such as an event restraining future work or marking the completion of a major deliverable.

A schedule milestone has zero duration.


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INITIATE & ALIGN

  • Major Milestones

  • Preconstruction

    • Project Definition Complete

    • Begin Preliminary Engineering

    • Environmental Documentation Complete

    • Right of Way Certification

    • Advertisement (Ad Date)


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INITIATE & ALIGN

  • Major Milestones

  • Construction

    • Bid Opening

    • Award

    • Execution

    • Construction Start

    • Operationally Complete

    • Final Contract Completion


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INITIATE & ALIGN

Major Milestones

TOOLS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

INPUTS

PRODUCTS

  • CPMS Dates

  • Project Description

  • Team Mission / Assignment

Major Milestones Reviewed


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INITIATE & ALIGN

  • Major Milestones

  • Steps:

  • Project Manager reviews CPMS for specific milestones

  • Project Manager reviews Major Milestones with project team

  • Project team determines activities critical to success


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INITIATE & ALIGN

  • Major Milestones

  • Steps:

  • Project team identifies risks and impacts of failure to meet milestone dates

  • Project Manager reviews Major Milestones with Region/Organizational Management

  • Project Manager documents Major Milestones on Initiate and Align Worksheet


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INITIATE & ALIGN

Major Milestones

Critical Activity / Task


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INITIATE & ALIGN

  • Initiate the Project

    • Region or Organizational Management

      • Project Description

      • Team Mission/Assignment

      • Major Milestones

      • Boundaries


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INITIATE & ALIGN

  • Boundaries

    • The limits of the project with regard to Project Team responsibility and authority

      • Physical boundaries (SR#, MP to MP, etc)

      • Operation limitations (funding, regulatory, legal, etc)


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SCHEDULE

BUDGET

SCOPE

INITIATE & ALIGN

  • Boundaries

    • “Triple Constraints Theory” or “Trade Off Triangle”

PROJECT RISK

Q


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SCHEDULE

BUDGET

SCOPE

INITIATE & ALIGN

  • Boundaries

    • “Prioritize, Optimize, Accept”

PROJECT RISK

Q


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INITIATE & ALIGN

Boundaries

TOOLS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

INPUTS

PRODUCTS

  • CPMS

  • Project Description

  • Team Mission / Assignment

  • Major Milestones

Project Boundaries established


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INITIATE & ALIGN

  • Boundaries

  • Steps:

  • Review CPMS data

  • Set “draft” boundaries for project team to review and plan.


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INITIATE & ALIGN

  • Boundaries

  • Steps:

  • Review Draft Boundaries with Region / Organization Management

    • Validate boundaries

    • “Fixed” vs. “flexible” (prioritize, optimize, accept)

    • Acceptable variation ranges

    • Plan for change


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INITIATE & ALIGN

  • Boundaries

  • Steps:

  • Enter boundaries and documentation to Initiate & Align Worksheet

  • Incorporate boundaries into all subsequent planning activities


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INITIATE & ALIGN

  • Align the Team

    • The basis for establishing a common understanding of roles and responsibilities.

      • Team Member Identification

      • Team Roles and Responsibilities

      • Measures of Success

      • Operating Guidelines


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INITIATE & ALIGN

  • Team Member Identification

    • Identifying the Project Delivery Team needed to accomplish the work assigned.

      • Specialty Groups

      • Consultants

      • Contractors

      • Others (vendors, etc.)


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INITIATE & ALIGN

Team Member Identification

TOOLS

INPUTS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

PRODUCT

  • CPMS

  • Project Description

  • Team Mission / Assignment

  • Major Milestones

  • Boundaries

Team Identification


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INITIATE & ALIGN

Team Member Identification

¦ Manager

¦ Manager

Project

(Project Manager)

¦ Manager

¦ Manager

¦ Manager

¦ Manager

¦ Manager


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INITIATE & ALIGN

  • Team Member Identification

  • Steps:

  • Review project description, identify skills required

  • Work with functional managers to identify, schedule, and commit appropriate staff

  • Identify consultant/contractor services required

  • Define the Project Organization (Project TOs)


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INITIATE & ALIGN

  • Align the Team

    • The basis for establishing a common understanding of roles and responsibilities.

      • Team Member Identification

      • Team Roles and Responsibilities

      • Measures of Success

      • Operating Guidelines


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INITIATE & ALIGN

  • Team Roles and Responsibilities

    • “Who will do what?”

      • _______ – specific titles or positions

Role


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INITIATE & ALIGN

  • Team Roles and Responsibilities

    • “Who will do what?”

      • ________________ – deliverables or products expected of Team members

Responsibilities


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INITIATE & ALIGN

Team Roles and Responsibilities

TOOLS

INPUTS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

PRODUCT

  • Project Description

  • Team Mission / Assignment

  • Major Milestones

  • Boundaries

  • Team Identification

Roles & Responsibilities Identified


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INITIATE & ALIGN

  • Team Roles and Responsibilities

  • Steps:

  • The Project Manager collaborates with the project team to identify individual roles.

  • Review and determine individual and team responsibilities and the corresponding authority.


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INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities

    • Region / Organizational Management

      • Ensure Project Management Knowledge

      • Know project status

      • Plan and provide appropriate resources

      • Review and Endorse Project Management Plan


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INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities

    • Project Managers

      • Plan and provide resources

      • Lead Project Management Process

      • Develop Project Management Plan


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INITIATE & ALIGN

  • WSDOT Basic Project Responsibilities

    • Project Team Members

      • Endorse & implement Project Management Plan

      • Perform roles and responsibilities

      • Provide estimates to Project Manager (SG)

      • Review Project Management Plan (HQ)


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INITIATE & ALIGN

  • Align the Team

    • The basis for establishing a common understanding of roles and responsibilities.

      • Team Member Identification

      • Team Roles and Responsibilities

      • Measures of Success

      • Operating Guidelines


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INITIATE & ALIGN

  • Measures of Success

    • Indicators or metrics used to assess progress – reviewed at regular intervals during the project


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INITIATE & ALIGN

Measures of Success

TOOLS

INPUTS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

PRODUCT

  • Project Description

  • Team Mission / Assignment

  • Major Milestones

  • Boundaries

  • Team Identification

  • Roles/Responsibilities

Measures of Success


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INITIATE & ALIGN

  • Measures of Success

  • Steps:

  • Identify Critical Success Factors

  • Review Critical Success Factors with Region / Organizational Management

  • Identify corresponding Measures of Success

  • Define values that will be monitored and reported


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INITIATE & ALIGN

  • Measures of Success

  • Steps:

  • Document Measures of Success on Initiate and Align Worksheet

  • Develop methods and assignments for monitoring and reporting Measures of Success.

  • Review with project team


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INITIATE & ALIGN

  • Align the Team

    • The basis for establishing a common understanding of roles and responsibilities.

      • Team Member Identification

      • Team Roles and Responsibilities

      • Measures of Success

      • Operating Guidelines


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INITIATE & ALIGN

  • Operating Guidelines

    • Specific processes and rules the Team will use to maintain cohesiveness and effectiveness.

      • Team Decision-Making Process

      • Team Meetings

      • Communication

      • Team Performance Measures

      • Team Issues and Conflict Resolution


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INITIATE & ALIGN

Operating Guidelines

TOOLS

INPUTS

  • Initiate & Align Worksheet Template

  • Sample Initiate & Align Worksheets

  • Project Description

  • Team Mission / Assignment

  • Major Milestones

  • Boundaries

  • Team Identification

  • Roles/Responsibilities

  • Measures of Success

PRODUCT

Team Operating Guidelines


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INITIATE & ALIGN

  • Team Alignment

    • Building the foundation of cooperation

    • Forming a cohesive, effective unit


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Managing Change,

Measuring Performance &

Developing/Sustaining Team

Planning

Execution

Individuals That Excelin Their Teamwork

Award of Excellence

Excelling

Endorsement

Individuals That Agree to Work As a Team

Work

Planning

Performing

Good!

Team Performance Levels

Initiate

& Align

Norming

?

Storming

Group of Individuals Mostly Doing Their Own Thing

Forming

INITIATE & ALIGN


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INITIATE & ALIGN

Continuous Communication


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INITIATE & ALIGN

Continuous Communication is the Key!


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