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ROTARY AMBASSADORIAL SCHOLARSHIPS INFORMATION & INSTRUCTIONS HANDBOOK. Adnan Aswad, Ph.D. Professor Emeritus IMSEngineering College of Engineering and Computer Science The University of Michigan Dearborn & Chair Ambassadorial Scholarship Committee Claremont Rotary Club, District 5300

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ROTARY AMBASSADORIAL SCHOLARSHIPS INFORMATION & INSTRUCTIONS HANDBOOK

Adnan Aswad, Ph.D.

Professor Emeritus IMSEngineering

College of Engineering and Computer Science

The University of Michigan Dearborn

&

Chair Ambassadorial Scholarship Committee

Claremont Rotary Club, District 5300

*Handbook is accessible at the Claremont Rotary & Pomona College Websites:

www.clubrunner.ca/claremont

www.pomona.edu/ADWR/Fellowships/home.shtml


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Table of Contents

Slides

  • Rotary General Information 3 - 6

  • Rotary Foundation Programs 7 - 10

  • RAS at Rotary District 5300 11 - 16

  • The RAS Application Process17 - 22

  • Logistics of Preparing RAS Application 23- 31

  • Time Table: 32

    - Interviews, Selection, Study

  • Helpful Contact Information 33 - 36

Revised 1/2010-Aswad


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The Object of RotaryEncourage and foster the service ideal as a basis of worthy enterprise

  • The development of acquaintance as an opportunity for service;

  • High ethical standards in business and professions, the recognition of the worthiness of all useful occupations, and the dignifying of each Rotarian's occupation as an opportunity to serve society;

  • The application of the ideal of service in each Rotarian's personal, business, and community life;

  • The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.

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History & Worldwide Membership

  • The 1st Rotary Club was founded in 1905 in Chicago by an attorney named Paul Harris.

  • Rotary is a secular organization. Membership is by nomination representing different businesses, community leaders and professionals.

  • Women were first admitted as full members in 1987.

  • Today, about 1.2 million Rotarians belong to over 32,000 Rotary clubs in more than 200 countries and geographical areas.

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“SERVICE ABOVE SELF”

Avenues of Service

  • Club Service focuses on strengthening fellowship and ensuring the effective functioning of the club.

  • Vocational Service encourages Rotarians to serve others through their vocations and to practice high ethical standards.

  • Community Service covers the projects and activities the club undertakes to improve life in its community.

  • International Service encompasses actions taken to expand Rotary’s humanitarian reach around the globe and to promote world understanding and peace.

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The Four-Way Test

  • The test, which is a Code of Ethics for Rotarians, was adopted in 1932. It has been translated into more than 100 languages. It asks the following questions “of the things we think, say or do”:

  • Is it the TRUTH?

  • Is it FAIR to all concerned?

  • Will it build GOODWILL and BETTER FRIENDSHIPS?

  • Will it be BENEFICIAL to all concerned?

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ROTARY FOUNDATION PROGRAMS

  • Polio Plus: Eradicate Polio Worldwide

  • Humanitarian Grants: Health, Hunger, Disaster Recovery, etc.

  • Volunteer service

  • Educational Service:

    • Ambassadorial Scholarship

    • Group Study Exchange

    • Grants for University Teachers

    • Peace & Conflict Studies

    • World peace Fellowships

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PROGRAM OBJECTIVES:Further World Understanding And Peace

  • Ambassadors of Goodwill

  • Service Above Self

  • Improving the Quality of Life Worldwide

  • Developing Humanitarian Leaders

  • Impacting the World with a Balanced Distribution of Scholars

  • Increase Educational Opportunities in Low-income countries.

  • Lifelong Association between the Scholars and Rotary.

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RAS CANDIDATE ELIGIBILITY

Candidates should be able to embrace the program objectives carefully before applying, and be prepared to explain in their essays and during the interview processes how their study plans will support the objectives.

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Examples of Study Fields Addressing Worldwide Humanitarian Needs

  • Health Care

  • Children at Risk

  • Care for the Aged and Disabled

  • Literacy and Numeracy

  • Urban and Population Issues

  • Environmental Issues

  • International Understanding and Goodwill

  • Poverty and Hunger

  • Polio Plus

  • Studies Related to Rotary

    Note that scholars are not limited to the above examples

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AMBASSADORIAL SCHOLARSHIPS AT ROTARY DISTRICT 5300 Humanitarian Needs

  • A $26,000 Scholarship for study abroad at a College or University in a ‘Rotary Country’ for One Year duration.

  • Historically there were 3-5 scholarships available on a competitive basis for the 61 Rotary clubs in District 5300.

  • Five scholarships are available for 2011-2012

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FURTHER RAS CANDIDATE Humanitarian NeedsELIGIBILTY & QUALIFICATIONS

  • Not Have a Rotarian Parent or Grandparent

  • Have Completed Two Years of College-level Full time Studies with a ‘Good’ GPA

  • Not have Previously spent More Than 12 Months in the Proposed Country

  • Speak the Country’s Language if Required

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KEY APPLICATION CONDITIONS Humanitarian Needs

Applicants:

  • Must have a sponsoring Rotary club in the applicant’s legal or permanent residence (Home club), or place of full time study or employment (Local club), But not simultaneously in both.

  • Must propose 5 Academic Institutions in at least 3 different countries, and different cities in any given country.

  • Selected study institutions must be in locations where there are nearby active Rotary Host Clubs.

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Duties & Responsibilities of Rotary Ambassadorial Scholar Humanitarian NeedsRequired Orientation

Before Departure:

  • Attendance at an out-bound orientation session is required.

    - Orientation for District 5300 will be held on a Friday/Saturday in April 2011 in San Jose, California. Attendance at that session is at the scholar's expense.

Revised 1/2010-Aswad


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Duties & Responsibilities of Rotary Ambassadorial Scholar Humanitarian NeedsRequired Presentations

  • During Scholarship Period:

    • 10 to 15 presentations to Rotary and Non-Rotary audiences; of which a minimum of 3 must be completed, and 3 future presentations arranged, before submittal of 1st report.

  • After Scholarship Period:

    • At least eight presentations to Rotary and Non-Rotary audiences during the first year of returning home.

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Duties & Responsibilities of Humanitarian NeedsRotary Ambassadorial ScholarReports

  • In addition to fulfilling the Objectives of the Scholarship, satisfying the procedural paperwork, and abiding by the rules outlined in the ‘Handbook for Scholars 2010-11’, Scholars must submit the following written reports of their experiences:

    • Report 1: due 2 months after beginning of the academic year.

    • Report 2: due 1 month before completion of the Scholarship year.

      * Copies must be sent to:

    • Scholarship Coordinator at the Rotary Foundation,

  • Sponsor Rotary Club,

    • Sponsor Rotary District Governor

    • Host Rotary District Governor

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THE APPLICATION PROCESS Humanitarian Needs

1) Access & Download Application Forms:

- www.rotary.org> Rotary foundation> Students and Youth > Educational Programs> Ambassadorial Scholarships>How to Apply>Related Documents

Or, alternatively access the following URL:

www.district5300.org, and follow the links.

- Also under: Ambassadorial Scholarships >

Ambassadorial Scholar’s Handbook 2010-11

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APPLICATION PROCESS (continued) Humanitarian Needs

2) Complete Application Form

3) Two Essays and a ‘List of Interests and Activities’ (single spaced) in English, and if applicable, with your own translation into the language of the study country.

Revised 1/2010-Aswad


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APPLICATION PROCESS (continued) ESSAY 1- (3.1) Humanitarian Needs

Essay 1: A brief autobiography, no longer than two pages, describing:

* Academic Strengths and challenges,

* Work experience, and

* Career Objectives.

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APPLICATION PROCESS (continued) ESSAY 2 (3.2) Humanitarian Needs

  • Essay 2: a detailed statement of intent, no longer than three pages, describing:

    * Your reasons for applying

    * Your proposed field of study and future career plans and how they contribute to furthering The Rotary Foundation’s mission

    * Your reasons for choosing the countries and institutions and how they support your goals for serving as an Ambassador of Goodwill.

    * A community service project or activity you intend to carry out while abroad, possibly in conjunction with a local Rotary Club

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APPLICATION PROCESS (continued) Humanitarian Needs List of Interests & Activities (3.3)

  • List should be no longer than one page,

    Summarize principal interests and activities, noting those in which you have held leadership positions.

  • Indicate any training or experience in public speaking and community service involvement.

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APPLICATION PROCESS (continued) Humanitarian Needs

4) If applicable, Language Ability Form, completed by a language instructor.

5) Two Recommendation Forms completed by academic instructors or appropriate employers/supervisors.

You should inform the writers of the purposes of the Rotary Foundation Ambassadorial Scholarship and request that they be mailed to the Pomona Graduate Fellowships Office at #148 Smith Campus Center.

6) Original transcripts from all post-secondary institutions attended.

Revised 1/2010-Aswad


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LOGISTICS OF PREPARING Humanitarian NeedsRAS APPLICATION PACKAGE

  • Read but Do not include Pages:1,2&13-17

  • Use black ink only. Type or print legibly.

  • Use single space type, and 1-sided paper

  • Do not use initials or abbreviations.

  • Page 6: (Language ability form if needed). Do not fill in “Rotary club/sponsor Rotarian name and address”

Revised 1/2010-Aswad


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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)

  • Pages 8-11: (Recommendation forms)

  • Do not fill in “Rotary club/sponsor Rotarian name and address”

  • Must check “Waive” or “Do not Waive” right to access to letters.

  • Please ask recommenders completing your form to provide their identifying information at the bottom of form.

Revised 1/2010-Aswad


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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)APPLICATION PACKAGE (continued)

  • Type/print in upper right hand corner, for each of the following items:

    Essay 1- “your name, Essay 1”,No Club name

    Essay 2- “your name, Essay 2”,No Club name

    List of interests and activities - “your name”

  • Provide original transcripts for all post secondary institutions attended.

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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)APPLICATION PACKAGE (continued)

  • Additionally, Rotary District 5300 requires applicants to submit an ”Estimated Budget” for the year, for their 1st choice institution only.

  • Download & print the budget form in this handbook from the relevant website

  • Fill it out, and append it to your application.

  • It is understood that one cannot exactly predict expenses two years in advance. The tips that follow should be helpful in preparing your budget.

Revised 1/2010-Aswad


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AMBASSADORIAL SCHOLARSHIP 12-MONTHS ESTIMATED BUDGET FORM APPLICATION PACKAGE (continued)CALIFORNIA DISTRICT 5300YOUR NAME:________________________SPONSOR CLUB:_________________________STUDY INSTITUTION: ________________________________________________________STREET/CITY:____________________________________________________STATE/COUNTRY: ________________________________________________

FOREIGNEXCHANGE ESTIMATE

ITEMCURRENCY RATE$ US

1) TRAVEL:

a) Round trip air fare from home

b) Local transport-bus, taxi, train

c) Passport & Visas

2) TUITION & FEES:

3) BOOKS & SUPPLIES:

4) LODGING:

a) Rent

b) Utilities

c) Telephone/Internet

d) Other

5) FOOD:

6) MISCILANEOUS (Specify):

7) INCOME & OTHER TAXES (If applicable):

TOTAL: --------------

REMARKS (attach an additional page if necessary):

Date:Signature:-------------

Date:Signature:

Revised 1/2010-Aswad


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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)APPLICATION PACKAGE (continued)

  • Consult on line travel sites, or an agent to price a coach class ‘Open’ or 12-months airline ticket. Travel expenses vary between 15-20% of budget.

  • Tuition, fees, books and supplies for 2011-2012 may be estimated from the current year figures plus a 10% inflation increment, and constitute 10-15% of the total.

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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)APPLICATION PACKAGE (continued)

  • Lodging and living expenses may be estimated by consulting friends, the Host Rotary Club, and internet sites such as: http//finfacts.com/costofliving, and others. Using a10% inflation increment, they may amount to 25-30%.

  • Miscellaneous expenses may account for 10-15% of the total budget.

Revised 1/2010-Aswad


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LOGISTICS OF PREPARING APPLICATION PACKAGE (continued) APPLICATION PACKAGE (continued)

  • Explain, under ‘Remarks’ in the form, the amount of variation in your budget from the $26,000.00 scholarship award, specifically:

    - How any shortages will be made up, or

    - In case of a surplus, suggest a Rotary service project, or a humanitarian activity, in which the leftover sum could be utilized.

  • A financial report is required at the end of the study year.

Revised 1/2010-Aswad


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SUBMIT APPLICATION PACKAGE APPLICATION PACKAGE (continued)

  • SIGN all forms where indicated.

  • DO NOT STAPLE any pages in the Package.

  • Submit Complete Application Package, including recommendation letters and language proficiency forms which must be submitted in person, to:

    Brenda Reynolds, Graduate Fellowships Office,

    #148 Smith Campus Center - Pomona College,

    170 E. Sixth Street - Claremont, CA 91711

    by (preferably before) the Deadline Date:

    2:00 pm on Friday, February 26, 2010

  • Fill out the form in the office indicating:

    Your available times forinterviews on Wed,Mar.10,2010

    * Incomplete applications will not be considered

Revised 1/2010-Aswad


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Application, Interview, Selection, Study APPLICATION PACKAGE (continued)Time Table

  • Information Meeting: 4:30 pm,Wed. Jan. 27/10

  • Application Submission Deadline: 2:00 pm,Fri. Feb. 26/10

  • Local Interviews & Selection:9 am-5 pm,Wed. Mar. 10/10

  • District 5300 Interviews & Selection:Fri &Sat. April 23&24/10

  • Candidate Scholars notified of their study institution assignments

    on a rolling basis Sep. 15 – Dec. 31/2010

  • Outgoing 2011-12 scholars are notified of the mandatory orientation session dates and locations Throughout 2011

  • Earliest Start of Study: -Northern Hemisphere:July 1, 2011

    -Southern Hemisphere:Feb. 1, 2012

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Rotary Ambassadorial Scholarships Summary of Websites to Consult

  • Information & Instructions Handbook:

    www.pomona.edu/ADWR/Fellowships/home.shtml

    or

    www.clubrunner.ca/claremont

  • Application & Further Detailed Information (Follow Links to Ambassadorial Scholarships):

    www.rotary.org

    or

    www.district5300.org/scholars/ambassadorial.html

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ROTARY AMBASSADORIAL SCHOLARSHIPS Websites to Consult COLLEGE CONTACTS 2010-2011

1) POMONA COLLEGE:

  • Paula Goldsmid-paula.goldsmid@pomona.edu

  • Brenda Reynolds- bmr04747@pomona.edu Graduate Fellowships Office,

    Pomona College - #148 Smith Campus Center

    170 E. Sixth St. - Claremont, CA 91711

    http://www.pomona.edu/ADWR/Fellowships/home.shtml

    NOTE: All completed application packages are to be submitted in person to the above office.

Revised 1/2010-Aswad


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ROTARY AMBASSADORIAL SCHOLARSHIPS Websites to ConsultCOLLEGE CONTACTS 2011-2012(continued)

2) CLAREMONT McKENNA: Joke (Yoka) Johnson,

Assistant Dean-joke.johnson@claremontmckenna.edu

  • HARVEY MUDD: Judy Fisher, Career Services- judy_fisher@hmc.edu

  • PITZER:

    Sandy Hamilton, Director Graduate Fellowships-

    sandy_hamilton@pitzer.edu

    5)SCRIPPS: Prof. Patricia Dillon patricia.dillon@scrippscollege.edu

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ROTARY AMBASSSADORIAL 2011-2012 SCHOLARSHIPS JOINT COMMITTEE 2010

1) CLAREMONT CLUB

Adnan Aswad, aswad@umich.edu

Lee Harlan, Abigail Lai, Willis McAllister, Mike Pearlman

2) CLAREMONT SUNRISE CLUB:

Patricia Dillon, Rich Phillips

3) RANCHO CUCAMONGA CLUB:

Charley Wright,

4) UPLAND CLUB:

David Mooney, Linda Yao

Revised 1/2010-Aswad


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GOOD LUCK! 2010

Revised 1/2010-Aswad


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