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National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site Tour Briefing. August 11, 2003. DOE/NNSA/OFFM Financial Services Site Tour Briefing. Welcome and Introductions Logistics Security Reminder Briefing

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National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site Tour Briefing

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National Nuclear Security Administration

Office of Field Financial Management

Financial Services Department

A-76 Site Tour Briefing

August 11, 2003


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Welcome and Introductions

  • Logistics

    • Security Reminder

    • Briefing

    • Tour of Financial Services Work Areas

  • Questions

    • In Writing

    • Either Answered Today or Via Web

  • Posting of Site Tour Attendees on The Web


NATIONAL NUCLEAR SECURITY ADMINISTRATION

SERVICE CENTER

OFFICE OF INSTITUTIONAL AFFAIRS

Michael J. Zamorski, Chief of Staff

505-845-5154

Public Affairs

Tracylynn C. Loughead, Manager

505-845-6202

OFFICE OF CHIEF COUNSEL

Elizabeth L. Osheim, Manager

505-667-4667

EEO/Diversity

Yolanda Ruiz, Acting Program Manager

505-845-4243

Office of Defense Nuclear

Counterintelligence

Leo P. Fisher, Manager

505-845-4028

Information Technology

Department

Stacy L. Wade, Manager

702-295-1693

Environmental Programs

Department

Richard F. Sena, Manager

505-845-6307

OFFICE OF TECHNICAL SERVICES

Ray J. Corey, Associate Director

925-424-3211

Roger H. Liddle, Deputy Associate Director

510-637-1711

William S. Goodrum, Deputy Associate Director

505-845-6210

Acquisition & Financial Assistance

Department

Aundra M. Richards, Manager

510-637-1900

Management Support Systems

Department

Dolores D. Season, Manager

505-845-4089

Property & M&O Contract

Support Department

Donald J. Garcia, Manager

505-845-5878

OFFICE OF FEDERAL SERVICES

Larry D. Kirkman, Associate Director

505-845-6049

Jerry R. Truax Jr., Deputy Associate Director

702-295-1018

Sheryl J. Boutte, Deputy Associate Director

510-637-1822

Security Support

Department

Richard W. Phillips, Manager

505-845-4443

Environmental Safety &

Health Department

Richard C. Crowe, Manager

301-903-6214

Emergency Response

Department

Mark C. Baca, Manager

505-845-6038

Facility Engineering

Department

Patricia O’Guin, Manager

505-845-4397

National Security

Department

James J. Szenazi, Manager

505-845-4830

Training & Development

Department

Gene S. Chavez, Manager

505-845-6271

Human Resources

Department

Audrey S. Clark, Manager

702-295-0954

Financial Reporting & Liaison

Department

Richard L. Busboom, Manager

702-295-0729

Financial Review & Performance

Assessment Department

Eileen Rountree-McLennan, Manager

510-637-1515

Financial Services

Department

Andrew J. Zawadzki, Manager

505-845-6238

Budget & Resources Management

Department

Gerald G. Hammond, Manager

505-845-4199

OFFICE OF THE DIRECTOR

James S. Hirahara, Director

510-637-1800

Kenneth W. Powers, Deputy Director

702-295-3211

Susan P. Johnson, Executive Officer 702-295-0212

OFFICE OF BUSINESS SERVICES

Frank A. Baca, Associate Director

505-845-6050

Deborah C. Miller, Deputy Associate Director

505-845-4903

OFFICE OF FIELD FINANCIAL MGMT.

David L. Marks Jr., Director

702-295-3126

Leland G. Elster, Deputy Director

510-637-1555

Approved with Attachment 1 by:

Original Signed by: James S. Hirahara

May 22, 2003

Date


Office of Field Financial Management

Office of Field Financial Management

David L. Marks, Jr., Director (702-295-3126)

Leland G. Elster, Deputy Director (510-637-1555)

Financial Services

Department

Andrew J. Zawadzki, Manager

505-845-6238

Budget & Resources

Management Department

Gerald G. Hammond, Manager

505-845-4199

Financial Reporting &

Liaison Department

Richard L. Busboom, Manager

702-295-0729

Deborah G. Jones, Acting Deputy Manager

505-845-5934

Financial Review & Performance

Assessment Department

Eileen Rountree-McLennan, Manager

510-637-1515

Chad W. Glines, Acting Deputy Manager

702-295-1781

Albuquerque Financial Services

Division

Luis C. Martinez, Acting Manager

505-845-4119

Albuquerque Division

Lyle D. Russell, Acting Manager

505-845-5260

Programs & Support Branch

James F. Nicholas, Acting Branch Chief

505-845-4579

Services Branch

Luella S. Aragon, Branch Chief

505-845-5855

Budget Analysis.& Operations Branch

Jodi Lardner, Acting Branch Chief

505-845-4945

Operations Branch

Donna M. Sosa, Branch Chief

505-845-4391

Nevada Division

Judy M. Soesbe, Acting Manager

702-295-0969

Systems Branch

Edwin L. Maestas, Branch Chief

505-845-4123

Nevada/Oakland Financial

Services Division

Maria J. Tice, Acting Manager

510-637-1534

Oakland Division

Sharon E. House, Acting Manager

510-637-1567


DOE/NNSA Offices Serviced by the OFFM Financial Services Department:

  • NNSA Site Offices

    • (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex)

  • NNSA Service Center (Albuquerque, Nevada, Oakland Sites)

  • Idaho Operations Office

  • Golden Field Office

  • Office of Repository Development (Yucca Mountain Project)

  • Carlsbad Field Office (through FY 2003)

  • Regional Offices of the Energy Efficiency / Renewable Energy Program

    • Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle

  • Berkeley and Stanford Site Offices


Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster:

  • Home Office / Branch Office Relationship

  • Majority of DOE/NNSA Cost Reported by Integrated Contractors

  • Report Through Field and Operations Offices


Current Workforce

  • DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel

  • Support Service Contractors represent 10% of work force


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • General Accounting

    • Obligations

    • Automated and Manual Cost Accruals

    • Issuing, Receiving, Recording Cost Transfers

    • Nuclear Material (Performed in FRLD)

    • Property, Plant, and Equipment

    • Payroll

    • Balancing and Editing for Monthly Field Office Close

    • Deobligation Reviews

    • Contract Closeout


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Payment Services

    • Vendor Profiles

    • Invoice Processing

    • Reject/Return Improper Invoices

    • Central Point for Processing Cluster IPACs

    • Perform ASAP Payment Processing

    • Prepare 1099 file for HQ


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Travel Services

    • Manage Travel Manager Application

      • Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster.

      • All Other Sites Serviced From One of These Servers.

    • Execute Travel Manager Interface

      • Travel Manager Automated Interface With Accounting System.

    • Conduct Stat Sampling

      • Use Statistical Sampling in Travel Voucher Audits

    • Administer Travel Card Program


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Billings and Collections

    • Receivables Due From Public and Other Federal Agencies

    • Collections of Receivables and Miscellaneous Receipts

    • Processing of Delinquent Accounts Receivable

  • Payroll Support Activities

    • DOE in Process of Transitioning to Defense Finance Accounting Service

    • Refer to HQ CAC Briefing


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Financial Systems Support

    • User Permissions

    • Training

    • Software Modification Requests

    • User Testing

    • Report Design

    • Development

    • Data Validation Routines

    • Travel Manager and Other Applications


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Financial Systems Support

    • Month-end and Year-end Closings

      • Closing Accelerated From Fifth Workday to Third Workday

      • Coordinate Closure of All Offices in Cluster

      • Editing of Contractor and Field Office Data

      • Distribution of Reports to DOE/NNSA/OFFM Internal Users and Contractors


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Financial Reports

    • NNSA/OFFM/FSD Prepares SF-224 for Two Agency Location Codes

      • Idaho, Nevada, and Oakland Each Prepare an SF-224 For Their Integrated Contractor Activity

    • Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation

    • Provide Extensive Support For Audited Financial Statements.


DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

  • Questions


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