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Technology Barriers for Small Firms. Louisiana Bar Association. Alexandria Feb. 13, 2008. Tom O’Connor: toconnor@legal-edocs.org Craig Bayer: cbayer@lawot.com. ESSENTIAL BOOKS. ●● “How to Start and Build a Law Practice” by Jay Foonberg ● “Flying Solo” - ABA Contributors

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Technology Barriers for Small Firms

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Technology Barriers for Small Firms

Louisiana Bar Association

Alexandria

Feb. 13, 2008

Tom O’Connor: toconnor@legal-edocs.org

Craig Bayer: cbayer@lawot.com


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ESSENTIAL BOOKS

●●“How to Start and Build a Law Practice” by Jay Foonberg

●“Flying Solo” - ABA Contributors

●“How to Get and Keep Good Clients” by Jay Foonberg

●“The Business of Law” by Edward Poll

●Visit www.lawpractice.org for ordering information


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THE $10,000 LAW OFFICE:

4 Users

▸Computers

▸ Windows Small Business Server

▸ Scanner

▸Network Printer

▸Gigabit Switch

▸Firewall

▸Backup System

▸Electrical Protection Systems

▸Practice Management and Accounting


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Server

●Choose over Workstation

●2GB to 4GB Ram

●Redundant Systems

●Raid 5 Configuration

●Affordable

●Harder to Setup

●Must have Warranty

Server: $2000


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Small Business Server

●Microsoft Exchange

●Microsoft SharePoint

●Automatic Patching (WSUS

●Fax Server

●SQL 2005 (Premium Edition)

●Backup Solution

●Outlook 2003 to all Users

●Monitoring Reports

●Access to Workstation And Data Remotely

●Cheaper then Server 2003


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WIFI NETWORKING

●Configurations

▸The most common type is now the faster 802.11g - many laptops come with it already

▸802.11n (now called “Pre-N”) is the system to buy when it becomes formally available

▸Causes problems running client server applications

●Cost

▸WAP - $10 to $750

▸WiFi PC Access - $5 to $100

▸Wireless Print Servers - $50 to 300


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DESKTOP PC

●Speed

●RAM

●Sound

●Monitors

●DVD-ROM

●Hard Drive

●Operating System

●Must have Warranty

●Price

●Brand

Dell OptiPlex: $1061


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LASERJET PRINTERS

  • Type

  • RAM

  • Speed

  • Networkable

  • Multiple Trays

  • Brand / Model

  • Color

  • Price

  • Paperless Office

LaserJet 1720DN: $339


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Scanner

  • Type

  • Speed

  • Software

  • OCR Considerations

  • Brand

  • Model Suggestions

  • Price

ScanSnap: $339


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Firewall / Router

  • VPN

  • Monitoring

  • Port Forwarding

  • Antivirus / Spyware

  • No Home Brands like DLink or Linksys

Watchguard: $390


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Switch

  • Gigabit

  • No Daisy Chains

  • Cat 5 or 6

  • Most Critical Piece of Hardware

Gigabyte Switch: $109


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USB Hard Drive

  • Tape vs USB

  • Easy to Restore

  • Rugged

  • Used with Small Business Server

  • Test Restore

(2) Lacie 160GB: $250


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HANDHELD DEVICES

  • BlackBerry

  • Smartphones (Palm)

  • Smartphones (Windows Mobile)

  • iPhone (Apple)

  • Considerations

    • BlackBerry syncs with Outlook and to check more than e-mail, you need the BlackBerry Enterprise Server software and Exchange Server!

    • Palm Smartphones - 100% Palm devices - maximum sync ability with legal apps - real-time email with software like VersaMail

    • Windows MobileSmartphones sync with Outlook and Microsoft

      apps primarily – Easiest to setup and has Push Synchronization

      BEWARE BLUETOOTH SECURITY

  • Pricing: Anywhere from $200 to $600 depending on the cell

    service provider and available rebates


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OTHER COMPONENTS

● Monitors

● Electrical Protection Systems

● Ergonomics

Backup UPS: $220


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The $10,000 LAW OFFICE:

SOFTWARE

▸ Word Processing

▸Adobe Acrobat or other PDF writer

▸Billing/accounting software

▸Case management system

▸Document management system

▸E-mail software

▸Internet access for research

▸Data backup, security and anti- virus software


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BUNDLED SOFTWARE

  • Microsoft Office Basic – Outlook, Excel, and Word, Adobe Standard (docx v doc)

  • Adobe Acrobat 8 Standard Edition

    • Upgrade to pro for Bates numbering

    • Dell effectively includes it free with Office

      on Latitude and Optiplex systems

  • Corel WordPerfect X3 Suite

    • Less costly to buy OEM version separately with any new PC systems


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    BILLING & ACCOUNTING SYSTEMS

    ● Most packages are becoming integrated.

    ● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree

    ●PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions.

    ●Legal specific accounting software makes it hard to commit malpractice

    PCLaw: $1630


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    CASE MANAGEMENT SYSTEMS

    ● Combines

    ▸calendaring/docketing

    ▸tickler functions

    ▸case information tracking,

    ▸address book functionality

    ▸conflict of interest searching, ▸document assembly capabilities

    ▸Palm and laptop portability

    ● Turn wasted time looking for case info and documents into billable time

    ● Avoid malpractice

    ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and ProLaw

    ● Don’t Practice Law Without One!

    PCLaw: $1630


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    DOCUMENT MANAGEMENT SYSTEMS

    ● Opened Ended vs. Close Ended

    ● SharePoint is a DMS

    ● Most Practice Management Software include an Open Ended DMS

    PCLaw: $1630


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    Dictation

    ● Dragon Natural Speaking

    ▸Has a legal edition ($1200)

    ▸Get Preferred ($199) or Pro ($899)

    ● Vista has Dictation Software Built into it.

    ● Tips

    ▸Must Train Software

    ▸Use a Quality USB Headset

    ▸Learning Curve

    PCLaw: $1630


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    WINDOWS XP or VISTA?

    =

    Windows Vista still has some incompatibility issues – hold off until late 2007, early 2008

    Windows XP Pro is the safe choice and likely to be available through 2007 and well into 2008

    =


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    LEGAL RESEARCH

    ● Get it online!

    ▸Dump the CD-ROMs

    ▸Discontinue books

    ● There is no single “best” legal research service

    ▸ Combine Lexis, Westlaw, LOIS and the Internet

    ▸ Look at the best small firm packages negotiated by your State or County Bar

    ●Resources

    ▸ LLRX.com

    ▸ “Fact Finding On The Internet”


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    ANTI-VIRUS

    ● Trend Micro Client Server Messaging

    ▸www.trendmicro.com

    ▸Includes anti-virus, anti-spam, anti-spyware

    ▸Available in small office and “Corporate” editions

    ● ZoneAlarm: www.zonealaram.com

    ● Norton Anti-Virus www.symantec.com

    Buy corporate not Internet Security

    ● McAfee VirusScan: www.mcafee.com

    ● CA eTrust and Trend PC-Cillin:

    www.ca.com

    www.trendmicro.com

    TrendMicro: $330


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    PRICING

    • Leverage Web-based PC component pricing engines and save a fortune!

    • Membership Discounts

      • ABA, ATLA , ALA or other legal association member

      • Prices change daily


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    TRAINING

    • Top Training Tips

      • TASK-ORIENTED not FEATURE-ORIENTED

      • NO GENERIC TRAINING

      • PROFESSIONAL TRAINERS

      • TRAIN OFTEN, TRAIN GENTLY

      • MAKE TRAINING MANDATORY

      • LIVE IS ALWAYS BETTER, BUT IF NOT TRAIN ONLINE

      • THE TRAINER’S PHYSICAL LOCATION IS IRRELEVANT


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    FREE TRAINING

    • Fifty or fewer employees.

    • In business in the state for at least three years, contributing and in full compliance with state UI tax laws.

    • Training costs cannot exceed $3,000 per trainee per state fiscal year (July 1 - June 30).

    • http://www.laworks.net/WorkforceDev/IWTP/IWTP_Overview.asp


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    ONE CONFIGURATION

    • Microsoft Small Business Server $2000

    • PC’s: $1000 each

    • Multi Function Printer $350

    • Scanner $400

    • Router $350

    • 1GB switch $150

    • USB hard drives $250 each

    • Backup s‘ware $200

    • PCLaw $1600

    • Adobe

    • Word Processing s’ware

    • Trend Micro Anti Virus $300

    • Watchguard Firebox $300

    • $9000

    • Training


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    Thank You For Listening!

    Gulf Coast Technology Center

    www.gulfltc.org

    Tom O’Conner (toconnor@legal-edocs.org)

    Craig Bayer (Cbayer@lawot.com)


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