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Introduction to Office 2007. Lesson 1. Skills Matrix. SKILL # MATRIX SKILL 1.4.2Change research options (Word) 4.2.1 Create a Folder (Windows) 4.2.2Rename a Folder (Windows). SKILL # MATRIX SKILL 4.3.6Save presentations as appropriate file types (PowerPoint)

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Introduction to Office 2007

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Introduction to office 2007 l.jpg

Introduction toOffice 2007

Lesson 1


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Skills Matrix

SKILL #MATRIX SKILL

1.4.2Change research options (Word)

4.2.1 Create a Folder (Windows)

4.2.2Rename a Folder (Windows)


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SKILL #MATRIX SKILL

  • 4.3.6Save presentations as appropriate file types (PowerPoint)

    4.4.4Search by using keywords (Windows)

    4.6.3Create, delete, rename, and move files (Windows)

Skills Matrix


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SKILL #MATRIX SKILL

4.6.4Copy data files to a CD or DVD

  • 5.3.3Add keywords and other information to workbook properties (Excel)

    5.4.1Save workbooks for use in previous versions of Excel (Excel)

Skills Matrix


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SKILL #MATRIX SKILL

6.1.1Open databases (Access)

6.1.1Save to appropriate format (Word)

6.1.1Customize Start menu (Windows)

7.2.1Locate information in Windows Help and Support (Windows)

Skills Matrix


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  • Office’s Opening Screen

Software Orientation


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  • Start an Office Application

  • Click Start button

  • Click All Programs

  • Click Microsoft Office

  • Click Microsoft Office Application

Opening and Closing Office Applications


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  • Start an Office Application (cont.)

Opening and Closing Office Applications


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  • Start an Office Application (cont.)

  • Start an Office application from desktop

    • Double-click Office 2007 application icon

Opening and Closing Office Applications


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  • Close a Document

  • Click Close button located in upper-right corner

  • Click Microsoft Office Button and select Close

Working with an Existing Document


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  • Close an Office Application

  • After all documents are closed, click Close button located in upper-right corner

  • Click Microsoft Office Button and select Exit application button

Opening and Closing Office Applications


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  • Use the Ribbon

  • Contains common command groups

  • Arranged by tabs

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Home tab

  • Clipboard group

  • Font group

  • Paragraph group

  • Styles group

  • Editing group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Insert tab

  • Pages group

  • Tables group

  • Illustrations group

  • Links group

  • Header & Footer group

  • Text group

  • Symbols group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Page Layout tab

  • Themes group

  • Page Setup group

  • Page Background group

  • Paragraph group

  • Arrange group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • References tab

  • Table of Contents group

  • Footnotes group

  • Citations & Bibliography group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • References tab

  • Captions group

  • Index group

  • Table of Authorities

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Mailings tab

  • Create group

  • Start Mail Merge group

  • Write & Insert Fields group

  • Preview Results group

  • Finish group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Review tab

  • Proofing group

  • Comments group

  • Tracking group

  • Changes group

  • Compare group

  • Protect group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • View tab

  • Document Views group

  • Show/Hide group

  • Zoom group

  • Window group

  • Macros group

Working in the Office Window


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  • Use the Ribbon (cont.)

  • Add-Ins tab

  • Content will vary

Working in the Office Window


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  • Use the Mini Toolbar

  • Contains popular commands

    • Point to selected text

      • Faint image appears

      • Click toolbar to make active

Working in the Office Window


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  • Use the Mini Toolbar (cont.)

  • Right-click selected text

    • Active image appears

Working in the Office Window


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  • Use the Quick Access Toolbar

  • Contains most frequently used commands

    • Save

    • Undo

    • Redo

    • Quick Print

Working in the Office Window


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  • Use the Quick Access Toolbar (cont.)

  • Quick Print button on Quick Access toolbar

    • Prints document with current printer options

Working in the Office Window


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  • Use the Quick Access Toolbar (cont.)

  • May be customized

Working in the Office Window


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  • Use Key Tips

  • Press ALT

    • Small square labels appear (badges)

    • Press key tip or sequence of key tips

Working in the Office Window


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  • Use the Microsoft Office Button

  • Contains commands used for nearly every file

  • Located in upper-left corner

Working with the Microsoft Office Button


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  • Use the Microsoft Office Button (cont.)

  • New

  • Open

  • Convert

  • Save

  • Save As

Working with the Microsoft Office Button


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  • Use the Microsoft Office Button (cont.)

  • Print

  • Prepare

  • Send

  • Publish

  • Close

Working with the Microsoft Office Button


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  • Use the Microsoft Office Button (cont.)

  • Application Options

  • Exit Application

Working with the Microsoft Office Button


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  • Open an Existing Document

  • Use Microsoft Office Button

  • Press Ctrl + O

    • From Open dialog box, double-click file

Working with the Microsoft Office Button


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  • Open an Existing Document (cont.)

  • From Open dialog box, double-click file

Working with the Microsoft Office Button


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  • Save a Document

  • Microsoft Office Button

    • Click Save or Save As option

    • Select location to save file

    • Key file name

Working with the Microsoft Office Button


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  • Save a Document (cont.)

  • Click Ctrl + S

  • Click Save button from Quick Access toolbar

Working with the Microsoft Office Button


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  • Choose a Printer

  • Select printer

    • Microsoft Office Button

    • Click Print

    • Choose Print

      • OR

    • Press Ctrl+P

Working with the Microsoft Office Button


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  • Choose a Printer(cont.)

  • Print dialog box

    • Click Find Printer

    • Printer

    • Click OK

  • Printer is now selected

Working with the Microsoft Office Button


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  • Set Standard Properties

  • Standard properties associated with document by default

  • Describe and identify a file

    • Author

    • Title

    • Subject

Editing a Document’s Properties


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  • Set Standard Properties(cont.)

  • Microsoft Office Button

    • Click Prepare button

    • Choose Properties

Working with the Microsoft Office Button


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  • Set Standard Properties(cont.)

  • Office applications automatically update/change some property fields

    • File size

    • Number of words

    • Date document was created/updated

Working with the Microsoft Office Button


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  • Set Standard Properties(cont.)

  • Many properties may be changed by user

    • Author

    • Title

    • Subject

Working with the Microsoft Office Button


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  • Set Standard Properties(cont.)

  • Keywords

  • Category

  • Status

  • Comments

Working with the Microsoft Office Button


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  • Assign Keywords

  • Words, or set of words

  • Used to describe document

    • Help organize and find documents more easily

Working with the Microsoft Office Button


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  • Assign Keywords(cont.)

  • Enter keyword(s)

    • Use comma to separate words

  • Enter category

Working with the Microsoft Office Button


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  • Assign Keywords(cont.)

  • Click Views button

  • Choose Properties

  • Display Document properties in Open dialog box

Working with the Microsoft Office Button


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  • Use the Help Button

  • Microsoft Office 2007 Help button

    • Located in upper-right corner

    • Also located in some dialog boxes and ScreenTips

Working with Microsoft Office Help


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  • Use the Help Button (cont.)

  • Works like an Internet browser

Working with Microsoft Office Help


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  • Use the Help Button (cont.)

  • Connection Status menu

    • Located in lower-right corner

    • Click to display connection options

Working with Microsoft Office Help


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  • You Learned How to

  • Start an Office application

  • Close a document

  • Close an Office application

  • Use the ribbon

Summary


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  • You Learned How to (cont.)

  • Use the onscreen tools

  • Use the Microsoft Office Button

  • Open an existing document

  • Save a document

Summary


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  • You Learned How to (cont.)

  • Choose a printer

  • Set standard properties

  • Assign keywords to a document

  • Use the Microsoft Office Help button

Summary


  • Login