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Introduction to Office 2007. Lesson 1. Skills Matrix. SKILL # MATRIX SKILL 1.4.2 Change research options (Word) 4.2.1 Create a Folder (Windows) 4.2.2 Rename a Folder (Windows). SKILL # MATRIX SKILL 4.3.6 Save presentations as appropriate file types (PowerPoint)

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skills matrix
Skills Matrix

SKILL #MATRIX SKILL

1.4.2 Change research options (Word)

4.2.1 Create a Folder (Windows)

4.2.2 Rename a Folder (Windows)

slide3

SKILL #MATRIX SKILL

  • 4.3.6 Save presentations as appropriate file types (PowerPoint)

4.4.4 Search by using keywords (Windows)

4.6.3 Create, delete, rename, and move files (Windows)

Skills Matrix

slide4

SKILL #MATRIX SKILL

4.6.4 Copy data files to a CD or DVD

  • 5.3.3 Add keywords and other information to workbook properties (Excel)

5.4.1 Save workbooks for use in previous versions of Excel (Excel)

Skills Matrix

slide5

SKILL #MATRIX SKILL

6.1.1 Open databases (Access)

6.1.1 Save to appropriate format (Word)

6.1.1 Customize Start menu (Windows)

7.2.1 Locate information in Windows Help and Support (Windows)

Skills Matrix

slide6

Office’s Opening Screen

Software Orientation

slide7

Start an Office Application

  • Click Start button
  • Click All Programs
  • Click Microsoft Office
  • Click Microsoft Office Application

Opening and Closing Office Applications

slide8

Start an Office Application (cont.)

Opening and Closing Office Applications

slide9

Start an Office Application (cont.)

  • Start an Office application from desktop
    • Double-click Office 2007 application icon

Opening and Closing Office Applications

slide10

Close a Document

  • Click Close button located in upper-right corner
  • Click Microsoft Office Button and select Close

Working with an Existing Document

slide11

Close an Office Application

  • After all documents are closed, click Close button located in upper-right corner
  • Click Microsoft Office Button and select Exit application button

Opening and Closing Office Applications

slide12

Use the Ribbon

  • Contains common command groups
  • Arranged by tabs

Working in the Office Window

slide13

Use the Ribbon (cont.)

  • Home tab
  • Clipboard group
  • Font group
  • Paragraph group
  • Styles group
  • Editing group

Working in the Office Window

slide14

Use the Ribbon (cont.)

  • Insert tab
  • Pages group
  • Tables group
  • Illustrations group
  • Links group
  • Header & Footer group
  • Text group
  • Symbols group

Working in the Office Window

slide15

Use the Ribbon (cont.)

  • Page Layout tab
  • Themes group
  • Page Setup group
  • Page Background group
  • Paragraph group
  • Arrange group

Working in the Office Window

slide16

Use the Ribbon (cont.)

  • References tab
  • Table of Contents group
  • Footnotes group
  • Citations & Bibliography group

Working in the Office Window

slide17

Use the Ribbon (cont.)

  • References tab
  • Captions group
  • Index group
  • Table of Authorities

Working in the Office Window

slide18

Use the Ribbon (cont.)

  • Mailings tab
  • Create group
  • Start Mail Merge group
  • Write & Insert Fields group
  • Preview Results group
  • Finish group

Working in the Office Window

slide19

Use the Ribbon (cont.)

  • Review tab
  • Proofing group
  • Comments group
  • Tracking group
  • Changes group
  • Compare group
  • Protect group

Working in the Office Window

slide20

Use the Ribbon (cont.)

  • View tab
  • Document Views group
  • Show/Hide group
  • Zoom group
  • Window group
  • Macros group

Working in the Office Window

slide21

Use the Ribbon (cont.)

  • Add-Ins tab
  • Content will vary

Working in the Office Window

slide22

Use the Mini Toolbar

  • Contains popular commands
    • Point to selected text
      • Faint image appears
      • Click toolbar to make active

Working in the Office Window

slide23

Use the Mini Toolbar (cont.)

  • Right-click selected text
      • Active image appears

Working in the Office Window

slide24

Use the Quick Access Toolbar

  • Contains most frequently used commands
    • Save
    • Undo
    • Redo
    • Quick Print

Working in the Office Window

slide25

Use the Quick Access Toolbar (cont.)

  • Quick Print button on Quick Access toolbar
    • Prints document with current printer options

Working in the Office Window

slide26

Use the Quick Access Toolbar (cont.)

  • May be customized

Working in the Office Window

slide27

Use Key Tips

  • Press ALT
    • Small square labels appear (badges)
    • Press key tip or sequence of key tips

Working in the Office Window

slide28

Use the Microsoft Office Button

  • Contains commands used for nearly every file
  • Located in upper-left corner

Working with the Microsoft Office Button

slide29

Use the Microsoft Office Button (cont.)

  • New
  • Open
  • Convert
  • Save
  • Save As

Working with the Microsoft Office Button

slide30

Use the Microsoft Office Button (cont.)

  • Print
  • Prepare
  • Send
  • Publish
  • Close

Working with the Microsoft Office Button

slide31

Use the Microsoft Office Button (cont.)

  • Application Options
  • Exit Application

Working with the Microsoft Office Button

slide32

Open an Existing Document

  • Use Microsoft Office Button
  • Press Ctrl + O
    • From Open dialog box, double-click file

Working with the Microsoft Office Button

slide33

Open an Existing Document (cont.)

  • From Open dialog box, double-click file

Working with the Microsoft Office Button

slide34

Save a Document

  • Microsoft Office Button
    • Click Save or Save As option
    • Select location to save file
    • Key file name

Working with the Microsoft Office Button

slide35

Save a Document (cont.)

  • Click Ctrl + S
  • Click Save button from Quick Access toolbar

Working with the Microsoft Office Button

slide36

Choose a Printer

  • Select printer
    • Microsoft Office Button
    • Click Print
    • Choose Print
      • OR
    • Press Ctrl+P

Working with the Microsoft Office Button

slide37

Choose a Printer(cont.)

  • Print dialog box
    • Click Find Printer
    • Printer
    • Click OK
  • Printer is now selected

Working with the Microsoft Office Button

slide38

Set Standard Properties

  • Standard properties associated with document by default
  • Describe and identify a file
    • Author
    • Title
    • Subject

Editing a Document’s Properties

slide39

Set Standard Properties(cont.)

  • Microsoft Office Button
    • Click Prepare button
    • Choose Properties

Working with the Microsoft Office Button

slide40

Set Standard Properties(cont.)

  • Office applications automatically update/change some property fields
    • File size
    • Number of words
    • Date document was created/updated

Working with the Microsoft Office Button

slide41

Set Standard Properties(cont.)

  • Many properties may be changed by user
    • Author
    • Title
    • Subject

Working with the Microsoft Office Button

slide42

Set Standard Properties(cont.)

  • Keywords
  • Category
  • Status
  • Comments

Working with the Microsoft Office Button

slide43

Assign Keywords

  • Words, or set of words
  • Used to describe document
    • Help organize and find documents more easily

Working with the Microsoft Office Button

slide44

Assign Keywords(cont.)

  • Enter keyword(s)
    • Use comma to separate words
  • Enter category

Working with the Microsoft Office Button

slide45

Assign Keywords(cont.)

  • Click Views button
  • Choose Properties
  • Display Document properties in Open dialog box

Working with the Microsoft Office Button

slide46

Use the Help Button

  • Microsoft Office 2007 Help button
      • Located in upper-right corner
      • Also located in some dialog boxes and ScreenTips

Working with Microsoft Office Help

slide47

Use the Help Button (cont.)

  • Works like an Internet browser

Working with Microsoft Office Help

slide48

Use the Help Button (cont.)

  • Connection Status menu
    • Located in lower-right corner
    • Click to display connection options

Working with Microsoft Office Help

slide49

You Learned How to

  • Start an Office application
  • Close a document
  • Close an Office application
  • Use the ribbon

Summary

slide50

You Learned How to (cont.)

  • Use the onscreen tools
  • Use the Microsoft Office Button
  • Open an existing document
  • Save a document

Summary

slide51

You Learned How to (cont.)

  • Choose a printer
  • Set standard properties
  • Assign keywords to a document
  • Use the Microsoft Office Help button

Summary

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