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Weber State University Information Technology Infrastructure Project. Campus Meetings March - April 2004. Agenda. changing minds. ITIP/LYNX Update – Jean Fruth LYNX Student Update – Jennifer Willener HR Self Service – Cherrie Nelson Questions & Answers. IT Infrastructure Fall 2000.

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Weber State University Information Technology Infrastructure Project

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Weber State University Information Technology Infrastructure Project

Campus Meetings

March - April 2004


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Agenda

changing minds

  • ITIP/LYNX Update – Jean Fruth

  • LYNX Student Update – Jennifer Willener

  • HR Self Service – Cherrie Nelson

  • Questions & Answers


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IT Infrastructure Fall 2000

changing minds

Systems Environment

  • DEC Hardware

  • SCT HRS Plus

  • SCT FRS Plus

  • The Raiser’s Edge

  • STAARS (Student & FAIDs) developed late1980’s

  • WSU Online developed 1997

  • OTG Imaging

Problems

  • Cumbersome Processes

  • Non-integrated data and processes

  • Not meeting students expectations

  • Nightmares the First week of semester

  • Difficulty extracting and merging data

  • Imaging system was for paper archives

  • Difficulty meeting Board of Regents data requirements

  • Multiple report generators


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IT Infrastructure Project

changing minds

VISION

Weber State University’s information technology infrastructure will be state-of-the-art integrated software applications effectively and efficiently supporting students, faculty, alumni, friends and staff in the business processes for student information systems, financial services, alumni services, human resources and development efforts.

OBJECTIVES

  • Technology Infrastructure to Support University Mission

  • Improve Customer Service through streamlining work processes and increase access to information

    Funding


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Prospective

Students

Students

Faculty

Alumni

Family

Staff

Friends

PRESENTATION INFRASTRUCTURE

Luminis Portal – role based, customized; Crystal Enterprise Reports; Banner Internet Access & Self-Service

APPLICATION INFRASTRUCTURE

Application Server, Middleware, OS Services, Security, User Management

Academic

Administrative

Community

Finance

Procurement

Human Resources

Alumni/Development

Financial Aid

Admissions & Records

Registration & Billing

Student Management

WebCT VISTA

Academic Advising

Library

Assessment

Grade Book

Campus Calendar

E-mail

Student Government

SHARED APPLICATIONS

Content Management, Banner Workflow, Legato Imaging, E-mail, Calendar, Form Fusion, Intellicheck, Data Warehouse, Payment Processing

DATA STORAGE and IDENTITY MANAGEMENT INFRASTRUCTURE

Oracle Databases, e-Directory, Sun One

NETWORK & HARDWARE

Application Servers, Web Servers, Computer Labs, Networking , Desktops, Wireless

LANS, Routers, HUBS, Internet Access


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In Progress

HR Self-Service (3/04)

Business Process Redesign

Luminis Platform III (5/04)

Identity Management Infrastructure

Alumni Portal & Self-Service (8/04)

Admissions Release 6 (9/04)

Academic History (10/04)

Faculty/Staff Portal (12/04)

Financial Aid & Scholarships

(1/05)

Degree Audit (2/05)

Registration & Billing (3/05)

Budget Release 6 (3/05)

Timeline

changing minds

  • Completed

  • Oracle License (6/2002)

  • Data Warehouse (ongoing)

  • Sun Microsystems (8/2002)

  • Crystal Enterprise (1/2003)

  • Luminis Portal (3/2003)

  • Finance Release 5 (7/2003)

  • Workflow (7/2003)

  • Xtender Integration (7/2003)

  • EVisions (7/2003)

  • WebCT Vista (8/2003)

  • Fixed Assets (12/2003)

  • HR Release 5 (12/2003)

  • Alumni Development Rel. 5 (2/2004)

  • Finance, A/D and HR Upgrade Rel 6 (3/04)


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Benefits

changing minds

  • Integrated data; shared General Person

  • Common Reporting & Analysis Tool –improved access to information

  • Workflow and Imaging enhance & streamline business processes

  • Increased functionality

  • Electronic Purchase Requisitions & PO

  • Electronic distribution of payroll Direct Deposit Notifications

  • Starting this meeting Employees perform basic HR tasks online

  • IT Center of Expertise - Standard architecture (i.e., Oracle, Solaris, Sun)

  • Working to make business processes more efficient & effective


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LYNX Student

changing minds

  • Team Leader – Jennifer Willener

  • Over 40 employees on Five Sub-teams

    • Accounts Receivable

    • Financial Aid

    • Admissions

    • Registration/Scheduling

    • Academic History/Degree Audit

  • Five member Advisory Group


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Lynx StudentSept. 2004 – March 2005

  • Jennifer Willener, Team Lead

  • Systems to be converted/implemented

  • Academic Records/Transfer Articulation

  • Accounts Receivable

  • Admissions

  • Class Schedule

  • Course Catalog

  • Events Management

  • Faculty Load

  • General Student/Person information

  • Location Management & Housing

  • Recruiting

  • Registration

  • Financial Aid (federal loans, scholarships & student employment)

  • Curriculum, Advising and Program Planning (CAPP)

  • Student Web Access

  • Faculty & Advisors Web Access


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Lynx Student Timeline

  • September 2004 – Admissions Module for Students admitting Summer 2005 forward

  • October 2004 – Academic History go live with maintenance from STAARS

  • February 2005 – CAPP go live (Grad Eval)

  • Feb 1, 2005 – Financial Aid go live for 2005-2006 aid year (Fall 05 to Summer 06)

  • March, 2005 – Registration/Billing go live for Summer 2005 registration cycle.


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Student Sub-Teams & Satellites

  • Admissions

  • Registration

  • Academic History/

    CAPP (Grad Eval)

  • Financial Aid

  • Continuing Education

  • Student Affairs

  • Accounts Receivable

  • Academic Affairs Advisory Group


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Student Implementation

  • Train the Team

  • Build the system

  • Test the system

  • Migrate the data

  • Test the system

  • Train the campus


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changing minds

Questions & Answers

E-mail: LYNX@Weber.edu

Visit the project online at: http://LYNX.Weber.edu


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