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SURPLUS PROPERTY MANAGEMENT TOOLS. Presented by: Brenda Tesch, Cal Poly San Luis Obispo. Topics. Contracting & Procurement Policy Manual Statement Disposing of Surplus Property Selling Surplus Property Public Auctions eBay Public Surplus Cal Poly Surplus Property Sales.

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Surplus property management tools

SURPLUS PROPERTY MANAGEMENT TOOLS

Presented by:

Brenda Tesch,

Cal Poly San Luis Obispo


Topics
Topics

  • Contracting & Procurement Policy Manual Statement

  • Disposing of Surplus Property

  • Selling Surplus Property

    • Public Auctions

    • eBay

    • Public Surplus

  • Cal Poly Surplus Property Sales


Contracting procurement policy manual statement
Contracting & Procurement Policy Manual Statement

SECTION 600 - SALE, LEASE, LICENSE, AND DISPOSAL OF CSU PERSONAL PROPERTY AND SALE OF CSU SERVICES

601. RELEASE OF CSU-OWNED PERSONAL PROPERTY (Rev. 5/20/05)

Reference: California State Constitution Article 16, Section 6; Executive Orders 409b; Education Code Sections 89048(d; Public Contracts Code 12102(i).

CSU-owned tangible goods, supplies, equipment, or materials that have been determined to be surplus to CSU’s needs may be sold or released in a manner that will best serve the interest of the CSU. Such sales must be for a fair market price. Sale methods include, but are not limited to, auction or other competitive bidding or transfer to other governmental entities. Such property may, however, be scrapped or otherwise disposed of and surveyed from CSU property records whenever the property is documented to have no remaining market value or practical use to the CSU.


Disposing of surplus property
Disposing of Surplus Property

Methods of Disposal of Surplus Property:

  • Internal reallocation

  • Donating to a non-profit organization

  • Selling surplus property

  • Scrap or destroy


Selling surplus property
Selling Surplus Property

  • Public Auctions

  • eBay

  • Public Surplus


Annual public auctions
Annual Public Auctions

Pros:

  • You usually only have one auction a year

  • Campus departments have the opportunity for internal reallocation

  • Easy reimbursement process

    Cons:

  • Surplus property must be stored in a warehouse until time of auction.

  • Must pay an Auctioneer to hold an auction. Cost is between 25%-30% of total sales, plus the auctioneer usually tacks on a 10% surcharge to the buyer.

  • Must prepare for the auction.

  • In most cases must several employees work the auction, on a weekend day.

  • Must keep track of campus department accounts for reimbursement for sold surplus property.


eBay

Pros:

  • Perpetual Auction. You can auction items as they are surplused by the department.

  • Cost for auction items sold on eBay averages about 6% (See #1 in “Cons”)

  • Creating an auction is somewhat user friendly

  • Wide based viewing

    Cons:

  • eBay charges a listing fee, regardless whether the item(s) sell or not.

  • eBay offers little support

  • eBay cannot customize to your needs.

  • eBay does not have a internal reallocation function

  • Minimal reporting tools

  • Must keep track of campus department accounts for reimbursement for sold surplus property.

  • Others, shipping, payment…..


Public surplus
Public Surplus

Pros:

  • Perpetual Auction. You can auction items as they are surplused by the department.

  • Cost for auction items sold is 7.25 - 8% of sales.

  • Offers internal reallocation

  • Public Surplus has a 7 year audit trail

  • Public Surplus can customize reports and features to meet your specific needs.

  • Creating an auction is user friendly

  • Reimbursement from buyer is user friendly

  • Wide based viewing

  • Staff researches, calls and directs buyers to your auctions

    Cons:

  • Must keep track of campus department accounts for reimbursement for sold surplus property.


Cal poly slo surplus property sales
CAL POLY, SLOSURPLUS PROPERTY SALES

  • Fiscal Year 2002/2003

    Annual Public Auction $25,000

  • Fiscal Year 2003/2004

    Public Surplus

    Annual sales throughout the year $67,000

  • Fiscal Year 2004/2005

    Public Surplus

    Annual sales throughout the year $106,000

  • Fiscal Year 2005/006

    Public Surplus

    Projected annual sales throughout the year: $100,000



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