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Why and How to Register Your Organization. Managing your members Online purchase orders E-vouchers. 02/20/2006. Why Register Your Organization?. Registering your organization and having your members “affiliate” to you will allow you to: Better track the certifications of your affiliates

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Why and how to register your organization l.jpg

Why and How to Register Your Organization

Managing your members

Online purchase orders

E-vouchers

02/20/2006


Why register your organization l.jpg
Why Register Your Organization?

  • Registering your organization and having your members “affiliate” to you will allow you to:

    • Better track the certifications of your affiliates

    • Allow your affiliates to use your organization’s purchase orders and/or E-voucher to pay for course registration, re-certification or instructor candidacy.

    • Register affiliate for courses

      • The Organization Manager may register their affiliates individually for courses and enter substitutions or reschedule the registrations of their affiliates. 

        NOTE: One person, the Organization Manager, will have access to the account information.

NOTE: Web images may not be exactly as they will appear in the new system.


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How Does My Organization Get Affiliates (Members)?

  • Organization manager: adds new (never certified or in the system) affiliates

  • Members: People with CPS profiles log in, click on UPDATE AFFILIATE ORGANIZATION, search by name and add the organization. 

    • Because some individuals work for one agency and are sponsored by another, there are two spaces for affiliation to an organization.

NOTE: Web images may not be exactly as they will appear in the new system.


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Managing Affiliates

  • To see who is included the organization as an affiliation, the organization manager should click on VIEW/ADD AFFILIATES. 

    • Listed alphabetically by name

      • Contact information

      • Certification information (including certification expiration date

      • Course registration information

    • Organization Manager can register affiliates for courses, enter course substitutions or reschedule the registrations of their affiliates. 

    • Affiliates, if provided with the PO or EV numbers, can log in and pay for course registration, re-certification or instructor candidacy

NOTE: Web images may not be exactly as they will appear in the new system.


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Purchase Orders

  • Once a purchase order is registered, the Organization Manager will be able to register affiliates for courses.

  • The Organization Manager may also provide the PO # to their affiliates and they can use it to pay for course registration, re-certification or instructor candidacy.

  • The system will automatically check for availability of funds. 

NOTE: Web images may not be exactly as they will appear in the new system.


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E-voucher (credit line)

  • Once an E-voucher is entered and approved, the Organization Manager will be able to register affiliates for courses on the EV.

  • The Organization Manager may also provide the EV # to their affiliates and they can use it to pay for course registration, re-certification or instructor candidacy.

  • The system will automatically check for availability of funds.

  • EV’s are billed monthly.

NOTE: Web images may not be exactly as they will appear in the new system.


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Registering your organization

  • Go to www.safekids.org/certification

  • Click on ONLINE SERVICES

  • Click on ORGANIZATION MANAGEMENT

    NOTE: The background color will be peach when you are in the organization management system.

  • Register your agency

    NOTE: each agency can have one point person, responsible for adding PO, reviewing purchases, and paying the invoice.

  • You will be notified via email of your organization’s log in information.

  • Once your Organization is registered, you will have a number of Action Items available (bottom of screen).

NOTE: Web images may not be exactly as they will appear in the new system.


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Select Organization Management

NOTE: Web images may not be exactly as they will appear in the new system.


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Registration

NOTE: Web images may not be exactly as they will appear in the new system.


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Registration:Confirming your organization is not already registered

NOTE: Web images may not be exactly as they will appear in the new system.


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Registration: Adding your information

NOTE: Web images may not be exactly as they will appear in the new system.


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Enter your username and password

NOTE: Web images may not be exactly as they will appear in the new system.


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Organization Action Items

NOTE: Web images may not be exactly as they will appear in the new system.


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Getting Familiar with the System

  • Please take some time to explore the site.

  • Additional instructions available include:

    • How to add a purchase order

    • How to apply for an e-voucher

    • How your affiliates can use your PO or EV

      Go to www.safekids.org/certification  Resources for more information.

NOTE: Web images may not be exactly as they will appear in the new system.


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Contacting CPS Customer Service

877-366-8154

[email protected]

NOTE: Web images may not be exactly as they will appear in the new system.


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