Slide 1:3 REGISTRATION STEPS

STEP 1--ATTEND TRAINING STEP 2--HAVE ALL YOUR MEMBERS JOIN ORGSYNC STEP 3--COMPLETE AND SUBMIT THE REGISTRATION FORM ON ORGSYNC

Slide 2:STEP 1

ATTEND TRAINING PRESIDENT AND TREASURER MUST ATTEND THEIR RESPECTIVE TRAINING SESSION

Slide 3:STEP 2

ALL MEMBERS OF AN ORGANIZATION JOIN ORGSYNC ALL THE MEMBERS OF YOUR GROUP ARE REQUIRED TO JOIN YOUR STUDENT ORGANIZATION ON ORGSYNC

Slide 4:STEP 3

COMPLETE AND SUBMIT THE STUDENT ORGANIZATION REGISTRATION FORM ON ORGSYNC GO TO YOUR ORGANIZATION’S ORGSYNC PAGE CLICK ON TOOLS; CLICK ON FORMS CLICK ON STUDENT ORGANIZATION REGISTRATION FORM

Slide 5:“FEATURE PRESENTATION”

EXCELLENT EVENT PLANNING

Slide 6:DECISIONS, DECISIONS

Type of event Purpose of the event Date of the event Venue for the event Cost of the event Funding the event

Slide 7:MONEY, MONEY, MONEY

Once you have decided on your event, determine how much event will cost. Possible Expenses Performer ¦ Decorations Audio Visual Equipment ¦ Prizes Publicity ¦ Miscellaneous Food and Beverages Security

Slide 8:SHOW ME THE MONEY

On Campus Account Fundraiser Sponsors Apply to Special Funding Committee(SFC)

Slide 9:TICK TOCK TIMELINE

Beginning of school year Decide on your event Choose committees Assign tasks to committees Reserve a room through Student Union and Event Services 775-5521 QUESTIONS ABOUT YOUR EVENT—Contact Viki Harness In The Office Of Student Activities, 775-5566

Slide 10:TICK TOCK TIMELINE

45 Days Before the Event Contact Student Union and Event Services to set up an appointment to meet with an Event Services Coordinator to discuss the following: Room Setup Audio/Visual Equipment Order Food Order, Sodexho or External Caterer All events MUST be registered Register your event on line at the OrgSync website: https://www.orgsync.com/ 

Slide 11:VIP RESOURCES FOR EVENT PLANNING

Office of Student Activities, 775-5566 Viki Harness ROOMS, AUDIO VISUAL EQUIPMENT Student Union & Event Services, 775-5521, 186 Student Union Jason Bickford or Susan See FOOD Sodexho Dining Services, 775-5630 Madonna Leis

Slide 12:VIP RESOURCES FOR EVENT PLANNING

EXTERNAL CATERING PERMISSION Student Union & Event Services,775-5522 Terri Mileo GRILLS, TRASH CANS http://www.wright.edu/admin/physplant/grounds.html Grounds, 775-2590 COPIES, ZOOMERS Wright Copy, 775-5784 HEALTH AND SAFETY QUESTIONS Environmental Health and Safety 775-2215

Slide 13:SERVICES PROVIDED BY OFFICE OF STUDENT ACTIVITIES

EVENT PLANNING, ASSESSMENT AND REVIEW Viki Harness, 775-5566 ONLINE EVENT REGISTRATION Viki Harness, 775-5566 FINANCIAL QUESTIONS OR TRAVEL PLANNING Lenny Gonzalez or Janiece Brown 775-5574 775-5541

Slide 14:POLICIES AND PROCEDURESWHERE TO LOOK

Student Handbook http://www.wright.edu/students/handbook/ Student Organization Website http://www.wright.edu/studentactivities/studentorgs/

Slide 15:HERE’S THE 411

1. REGISTER EVENTS 45 DAYS OUT 2. Any off campus event sponsored by a registered student organization that uses the WSU name and alcohol is being served or alcohol is on the premises, must follow the alcohol policy listed in the handbook as well as FIPG guidelines available in the Office of Student Activities. 3. Using an outside caterer, fill out an external catering form and return to Terri Mileo, Student Union and Event Services 4. Any indoor or outdoor space used for having an event must be reserved. 5. Selling food, you must purchase a temporary food license from Greene County Combined Health District, http://www.gcchd.org/ or call 937-374-5600 YOU DO NOT NEED A LICENSE TO HAVE A BAKE SALE

Slide 16:FOOD

IT’S THE LAW If you are SELLING FOOD, you are required to apply for a temporary food license. You may obtain this form and other information pertaining to selling food on the Greene County Combined Health District’s website: http://www.gcchd.org/ Go to Environmental Health section and then go to Food Services section.Currently, the cost of a license is $37.00 As stated, you may NOT prepare food off site and then bring it to campus to sell. BAKE SALES are the exception to this rule. All food sold at Bake Sales must be individually wrapped. See policy in the Student Handbook, http://www.wright.edu/students/handbook/03_63.html

Slide 17:FOOD

If you are GIVING FOOD AWAY or ACCEPTING DONATIONS, you are not required to have a food license. You are, however, REQUIRED to follow the safe food handling procedures that are listed in the Greene County safe food handling brochure. You may view it on line by going to the GCCHD website: http://www.gcchd.org/ , Go to Environmental Health section and then go to Food Services section. You may also obtain a copy of the brochure in the Office of Student Activities, 019 Student Union. You are required to submit an External Catering Form to Terri Mileo in Student Union and Event Services if your organization is having food at an event that is not provided by Sodexho. This form may be obtained in the Student Union and Event Services Office, 186 Student Union (next to the bookstore)

Slide 18:HOUSE OF REPRESENTATIVES

Representative from your student organization needs to attend at least 3 House of Reps meeting per quarter to remain in good standing. BENEFITS Eligible to participate in on campus events such as Fall Fest, Homecoming, Student Organization Fair, Tunnel Painting, May Daze Eligible to receive free copies, 50 black and white OR 20 color per week Apply for SFC funding for an event your organization is sponsoring or co-sponsoring Keep up-to-date on issues that affect student organizations

Slide 19:FORMS

The following forms can be found online through ORGSYNC & in the Office of Student Activities Outdoor Banner Form Sidewalk Chalking Permit Event Registration Risk Assessment Score Sheet Assumption of Liability & Risk Travel Checklist SPECIAL FUNDING COMMITTEE all forms pertaining to that process