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Everything You Always Wanted to Know About Catreqs But Were Afraid to Ask. Presented by The Technical Services Committee of the EIN User's Group 10/05/2005. Introduction. Susan Hudak (CLP). General Catreq Tips and Trouble Spots. Tracy Ortman (EIN) Donna Hedge (EIN). Expediting the Process.

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Everything you always wanted to know about catreqs but were afraid to ask l.jpg

Everything You Always Wanted to Know About Catreqs But Were Afraid to Ask...

Presented by

The Technical Services Committee of the EIN User's Group

10/05/2005


Introduction l.jpg

Introduction Afraid to Ask...

Susan Hudak (CLP)


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General Catreq Tips and Trouble Spots Afraid to Ask...

Tracy Ortman (EIN)

Donna Hedge (EIN)


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Expediting the Process Afraid to Ask...

  • Here are a couple tips for improving your catreqs.

  • Clearing up these grey areas means less time researching catreqs for everyone.


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Publication Numbers Afraid to Ask...

  • Any numbers you find on your item are always very helpful.

  • Please feel free to add as many of these (ISBN, UPC, Manufacturers #s) as you feel comfortable with.

  • You can put any number in the 500 field.


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Edition Statement (250) Afraid to Ask...

  • An edition is not the same thing as a printing. Printing information does not need to go in the edition statement.

  • If there is no edition statement on the verso then leave the 250 blank.

  • If there is an edition statement somewhere else on the item, put it in a note telling us where you found the information.


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Publisher (260) Afraid to Ask...

  • Please use the publisher on the title page of the item if one is listed.

  • The title page often lists the imprint of the publisher of an item. The imprint is what you want to use in the 260.

  • If you think it is important to have both listed or are not sure which is the right publisher, then put one in the 260 and the other in a 500 and tell us where it was found on the item.


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Dates for Movies Afraid to Ask...

  • For a DVD or VHS recording you are cataloging the item in hand.

  • You want to use the distribution date for the DVD or VHS recording, not the date the contents was originally shown as a movie or television program.


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Screen Formats Afraid to Ask...

  • A film may list that it is widescreen or full screen. It may also use one of these terms or aspect ratios.

  • Widescreen may also be denoted as 1.66:1, 16:9, 1.78:1, 2.35:1

  • Full screen may also be denoted as 4:3, 1.33:1

  • Films may also be letterboxed

  • If you are not sure if a film is full screen or widescreen, you can put the aspect ratio in a note field for us to research.


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Too Much is Better than Too Little Afraid to Ask...

  • You can always put any extra information in the note (500) field.

  • We would rather have too much information than too little.


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Information Requests from the Database Group Afraid to Ask...

  • Please remember, if we contact you for additional information it doesn’t necessarily mean you have made an error. It just means that there is something that needs to be clarified in the record we have found.


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CD-ROMS Afraid to Ask...

Jimi Huttenhower (Bethel Park)


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CD-ROMS Afraid to Ask...

  • The chief source for cataloging CD-ROMs and computer disks is the title screen. Most often though, the title is from the CD-ROM or computer disk label. Always, make a note in the catalog record showing what was chosen as the chief source, e.g., Title from title screen or Title from label on disc. You can sometimes try to view the cd-rom but going to the start button and going to run function.


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CD-ROMS Afraid to Ask...

  • 1. Material type “m” for electronic resource

  • 2. 020 ISBN # If there is one

  • 3.245 (title) General material designator (GMD) for CD-ROMs and computer disks is ‡h[electronic resource] The 245 title is taken from the chief source as indicated above. Title variations often appear in accompanying material, etc. These should be added as a 500 field.


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CD-ROMS Afraid to Ask...

  • 4. 300 (physical description area) The physical unit for the CD-ROM is computer optical discs The ‡c is always 4 3/4 in.

  • 5. 500 (Notes field) This field should include system requirements, the version of the cd-rom, accompanying material, publication numbers, series information, and any other important points about the cd-rom.


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Books on Cassette & The Library Edition Statement Afraid to Ask...

Nancy Henderson (McKeesport)


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Books on Cassette Afraid to Ask...

  • MATERIAL TYPE i Spoken cassette

  • LCCN 010 skip

  • ISBN 020 10 digit ISBN goes here. If there is a 13 digit ISBN, you can add another 020 field and put it in as well.

  • AUTHOR 100 Last name, First name.


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Books on Cassette Afraid to Ask...

  • TITLE 245 Title here. Do not use initial articles (a, an, the)

  • EDITION 250 Abridged ed. or Unabridged ed. (if known)

  • PUBLISHER 260 Place :|bPublisher, |cdate.

  • DESCRIPTION 300 Number of cassettes (time if given) :|banalog, 1 7/8 ips. (cassettes are always analog)


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Books on Cassette Afraid to Ask...

  • NOTE 500 Publisher numbers go here. You might find these on the cassettes and/or on the containers. Any other information that you think will help the database group find a good bib record can be put in a 500 field.

  • SUBJECT 650 catreq mm/dd/yr your library’s 2 letter initials

  • INITIALS 997 your library’s 2 letter initials followed by your initials


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Library Edition Afraid to Ask...

  • Regular edition Library edition

  • Unabridged or no edition statement “Library edition” statement

  • Regular cardboard container Plastic/vinyl container – lasts longer

  • Cost @ $30 & up Costs @ $60 & up (depending on # of cassettes or CDs)


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Library Edition Afraid to Ask...

  • If a part is lost or damaged, vendor does not replace part- must buy whole item.

  • If a part is lost or damaged, vendor will replace part at a reasonable price or free (depending on vendor’s plan)

  • ISBN number Different ISBN number


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Library Edition Afraid to Ask...

  • The publisher/distributor is the same. The number of CD’s and Cassettes is the same. The reader is the same. Content is the same.


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Library Edition Afraid to Ask...

  • Technical Services Committee recommended that there be only one bib record for such items. The Database Group took care of merging such bib records. So now you may see two ISBN numbers in the same bib record, often times showing two different prices. The 250 tag will show “Unabridged ed.” but not “Library ed.”


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Library Edition Afraid to Ask...

  • What to do when processing a Library edition of an audio book on CD or cassette:

    Search the catalog for your item. If you find the “regular” edition you may use it. You may add the additional ISBN number. DO NOT add “Library ed.” in the 250 field. Add an internal note in the ITEM RECORD that says “Library ed.”


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Library Edition Afraid to Ask...

  • Use “x” for internal note, not “m” for message. Your staff won’t want to see that pop up every time an item is checked in or out! But it will be helpful for knowing how much to charge a patron for an individual lost CD or cassette.


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Library Edition Afraid to Ask...

  • If you need to do a CATREQ, do it as you normally would. DO NOT add the “Library ed.” in the edition statement. As above, add an internal note (“x”) in the ITEM RECORD that says “Library ed.”


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Books on CD & MP3 CD Afraid to Ask...

Lesle Dunn (Shaler)


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Books on CD Afraid to Ask...

  • MAT TYPE: n

  • 010 |a200632549 [usually not available]

    LCCN

  • 020 |a1419335154 [on packaging]

    ISBN

  • 100 1 |aKing, Laurie R. [from CD surface]

    AUTHOR


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Books on CD Afraid to Ask...

  • 245 14 |aLocked rooms|h[sound recording] /|cby Laurie R. King. [from CD surface]

    TITLE

  • 250 |aComplete and unabridged

    EDITION STATEMENT

  • 260 |aPrince Frederick, Md :|bRecorded Books, LLC,|cp2005. PUBLISHER INFO


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Books on CD Afraid to Ask...

  • 300 |a12 sound discs (14 hrs.) :|bdigital ;|c4 ¾ in

    DESCRIPTION

  • 500 |a“A novel of suspense featuring Mary Russell and Sherlock Holmes” – subtitle from container NOTE

  • 500 |aUnabridged. NOTE

  • 650 |aCatreq 10/25/05 sald

  • 997 |asald


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Books on CD Afraid to Ask...

  • In the 500 field put the information that you would see in these fields:

  • 024 1 |a9781419335150 SRN (upc code)

  • 028 02 |a02292|bRecorded Books [on package and on CD usually]

    PUBLISHER #

  • 511 |aNarrated by Jenny Sterlin. PERFORMER NOTE


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Books on MP3 CD Afraid to Ask...

  • MAT TYPE: n

  • 010 |a200632549 [usually not available] LCCN

  • 020 |a0792729676 [on packaging]

    ISBN

  • 100 1 |aLarkin, Patrick. [from CD surface] AUTHOR


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Books on MP3 CD Afraid to Ask...

  • 245 10 |aRobert Ludlum’s Moscow vector|h[sound recording] /|cby Patrick Larkin. [from CD surface]

    TITLE

  • 250 |aMP3 CD Unabridged special library ed.

    EDITION STATEMENT

  • 260 |aNew York :|bSimon & Schuster Audio,|cp2001.

    PUBLISHER INFO


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Books on MP3 CD Afraid to Ask...

  • 300 |a1 sound disc (28 hrs.) :|bdigital, MP3 format ;|c4 ¾ in. DESCRIPTION

  • 500 |a“A medical thriller” – subtitle from container

    NOTE

    500 |a“Program requires an MP-3CD player” NOTE


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Books on MP3 CD Afraid to Ask...

  • 500 |aUnabridged. NOTE

  • 650 |aCatreq 10/25/05 sald

  • 997 |asald


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Books on MP3 CD Afraid to Ask...

  • In the 500 field put the information that you would see in these fields:

  • 024 1 |a9781587888724

    SRN (upc code)

  • 028 02 |aMPC3-CD|bSimon & Schuster Audio [on package and on CD usually]

    PUBLISHER #

  • 511 |aRead by George Guidell. PERFORMER NOTE

  • 710 |aLudlum, Robert. ADDITIONAL AUTHOR


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Music CDs Afraid to Ask...

Kathy Amrhein (Lauri Ann West)


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Music CDs Afraid to Ask...

  • The chief source of information should be the disc. If information is not available on the disc, look on the accompanying material and container.

  • Note: “Cheat Sheets” for all material types are available at

    http://member.einetwork.net/member/ils/CatreqCIPexamples.doc


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Music CDs Afraid to Ask...

CDS (MAT TYPE <j MUSIC CD>)

Presented in the order they are entered in the template for a catreq. The system will supply the appropriate field tag number. Indicators are not needed.


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Music CDs Afraid to Ask...

  • [010] LCCN

    [skip]

  • [020] STANDARD # a 10 digit ISBNnumber (back of container)

    0123456789

    [actual ISBN is 0-1234-5678-9]

  • [100] AUTHOR (Artist, Composer) Last name, first name.

    Beethoven, Ludwig van.

    Rolling Stones

    Madonna


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Music CDs Afraid to Ask...

  • [245] TITLE Title proper |bsubtitle

  • Classical Christmas. [actual title is A classical Christmas]

  • Works for piano and cello.

  • Miles Davis & John Coltrane :|bthe complete Columbia recordings 1955-1961.

  • Bach piano concertos |bNo. 1 in D minor for piano and orchestra, BWV 1052 ; Concerto no. 4 in A major for piano and orchestra, BWV 1055 ; Concerto no. 5 in F minor for piano.


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Music CDs Afraid to Ask...

  • [250] EDITION Edition statement

  • [260] PUB INFO

    Place of publication :|bPublisher name, |cDate.

    New York |bRandom House Audio, |c2002

    Prince Frederick, MD :|bRecorded Books,|c2001.

    Hayes, Middlesex, England :|bEMI,|cp2002.

    New York :|bCapitol, |cp1998.


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Music CDs Afraid to Ask...

  • [300] DESCRIPT CD

    Extent of item (playing time) :|bOther physical details ;|cDimensions.

    1 sound disc :|bdigital ;|c4 ¾ in.

    1 sound disc (157 min.) :|bdigital, stereo.,mono. ;|c4 ¾ in.

    13 sound discs (15 hr., 38 min.) :|bdigital, stereo. ;|c4 ¾ in.

    2 sound discs :|bdigital, mono. ;|c4 ¾ in.


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Music CDs Afraid to Ask...

  • [500] NOTE

    Compact disc.

    Title from container.

    “C1467.”

    EMI Classics: CHS 7 64057 2 (CDH 7 64058 2—CDH 7 64060 2

    “437 514-2 Deutsche Grammophon.”

    Includes videos. (Use language as it appears on the item)

    [continued on next slide]


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Music CDs Afraid to Ask...

  • [500] Note[continued from last slide]

    Includes computer files.

    Enhanced disc.

    Enhanced stereo.

    Dual disc.

    Contents (First and last selection will suffice)


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Music CDs Afraid to Ask...

  • [650] SUBJECT

    catreq mm/dd/yy [first 2 digits of your library location code]

    catreq 10/09/02 ei

    [catreq created on October 9, 2002 for eiNetwork]

    [997] INITIALS Enter your initials

    eismh [eiNetwork location with my initials]


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DVDs & Videos Afraid to Ask...

Mary Ann Zeak (Penn Hills)


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DVDs & Videos Afraid to Ask...

  • 1. Material type – g for video, h for DVD

  • 2. 020 – Always put in the ISBN. If it is a number for the set, please note this after the number. If the individual parts of the set have numbers, these can be noted in a 500 field. If no ISBN is listed include UPC code in 500 field.


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DVDs and Videos Afraid to Ask...

  • 3. 245 – Use complete title – include subtitles after a colon.

  • 4. 250 – Specify whether “Full Screen” or “Widescreen”. If not mentioned, the aspect ratio should be noted in a 500 field.

  • 5. 260 – Place of publication, Distributor, Date of distribution (not original production)


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DVDs and Videos Afraid to Ask...

  • 6. 300 – Include the time, sound, color, and size (1/2 in. or 4 ¾ in.)

  • 7. 500 – Include any of the following if available – Series, Closed captioned, Catalog number, UPC code if no ISBN is available, Contents, Language and subtitles listed on the item.


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Puppet Kits Afraid to Ask...

Doreen Hurley (Mt. Lebanon)


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Puppet Kits Afraid to Ask...

These suggestions are for kits that are created by an individual library. Separately purchased puppets and books are combined and circulated as one kit. Since they are not produced by a specific company, the library itself is the publisher and a catreq must be made for each kit.


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Puppet Kits Afraid to Ask...

  • MATERIAL TYPE 3-D object

  • BCODE 3 CATREQ

  • LCCN skip

  • ISBN Include ISBN of book (with book only)

    If there is a serial number for the puppet, change 020 to 024 and indicate (puppet)


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Puppet Kits Afraid to Ask...

  • AUTHOR skip

  • TITLE Title of book with words puppet and book as part of the title. For example: Bear’s toothache puppet and book At subfield |c enter “created by NAME OF LIBRARY.

  • EDITION skip


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Puppet Kits Afraid to Ask...

  • PUBLISHER Location of library, name of library and date.

  • DESCRIPTION Hand puppet, finger puppet, stuffed toy, etc. Color of item. Dimensions of item. Add subfield |e to indicate accompanying book. Include book’s description within parentheses.


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Puppet Kits Afraid to Ask...

  • NOTE Include, if available, the manufacturer of the puppet or other identifying information.

  • NOTE Add title and author of accompanying book.

  • SUBJECT catreq, date, library’s initials

  • INITIALS mlxxx


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Book and CD sets Afraid to Ask...

Mary Theobald (Moon Township)


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • Books with accompanying compact disc are cataloged in two different ways.

  • A book with the compact disc which is located in a pocket on one of the covers of the book is cataloged as a book with accompanying material.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • The compact disc is usually related material such as forms or other types of material but not a recording of the book.

  • An example of this might be ‘Peterson’s four year colleges’ which is attached.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • Material type <a> printed material

  • [010] LCCN – 10 digit number which may or may not be present

  • [020] STANDARD # - a 10 digit ISBN number

  • [100] AUTHOR

  • [245] TITLE Title proper :|bsubtitle


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [250] EDITION Edition statement

  • [260 PUB INFO Place of publication :|bPublisher name, |cDate

  • [300] DESCRIPTION

    1 v. (unpaged) :|bcol. ill. ;|c27 cm. +|e1 computer optical disc (digital; 4 ¾ in.)

    v.:|bill. ;|c28 cm. +|e1 computer optical disc (digital ; 4 ¾ in.)


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [500] NOTE

    Compact disc found in pocket in back of book.

    Forms pertaining to the information in the book are found on the compact disc.

    Any number which may appear on the CD that is relevant.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [650] SUBJECT catreq mm/dd/yy [first two digits of your library code

  • [997] INITIALS enter your initials

    mnmt [eiNetwork location with my initials]

  • Where to find the information:

    The information for the book will be on the title page and the verso; the information for the compact disc will probably appear on the disc.Give as much information as possible with numbers that are specific indicators for the item.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • 2. A book and a compact disc that are separate items, i.e. a book and a

    compact disc that is a recording of the book are cataloged as a sound

    recording with the book noted as the accompanying material. An

    example of this is ‘Chicken Little’ which is attached.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • Material type <n> SPOKEN CD

  • [010] LCCN

  • [020] STANDARD # a 10 digit ISBN NUMBER

    If the ISBN on the compact disc and the book are different; leave this

    area blank and show the two different ISBNs in the note field.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [100] AUTHOR

  • [245] TITLE

    Title and compact disc should have the same title but some may have a

    different subtitle.

  • [250] EDITION


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [260] PUB INFO Place of publication :|bPublisher name,|cDate

    Use the publisher information from the compact disc. Sometimes the CD and the book are published by different companies but marketed together.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [300] DESCRIPTION Information taken from compact disc.

    1 sound disc (16 min.) :|bdigital ;|c4 ¾ in +|e1 book(1 v. (unpaged) : col. ill. ; 24 cm.)


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [500] NOTE

    Provide as much information as possible on both items. They may have different publishers and ISBN’s

    Indicate the narrator of the CD and music composer if music is on the CD.

    Provide as much numerical information that is unique as possible.


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • [650] SUBJECT catreq mm/dd/yy [first two digits of your library]

  • [997] INITIALS

    • mnmt [eiNetwork location with initials]


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Books w/ Accompanying Compact Disc Afraid to Ask...

  • Where to find the information:

    Provide the CD information from the disc itself; the information from the book is the source for the book.


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Serials Afraid to Ask...

Mary McDonough (CLP)


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