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Education Technology K-12 Voucher Program. Age of Computers in California Schools. Classrooms Connected to the Internet. Teacher Technology Training over 3 Years. How Ed Tech K-12 Vouchers are Allocated. Qualifying Schools – All benefits will go to:

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Education technology k 12 voucher program l.jpg

Education TechnologyK-12 Voucher Program





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How Ed Tech K-12 Vouchers are Allocated

Qualifying Schools – All benefits will go to:

  • Public schools at which 40% or more of the students qualify for free or reduced price meals through the National School Lunch Program

  • Public high schools serving students that come from eligible elementary or middle schools


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How Ed Tech K-12 Vouchers are Allocated

  • Districts must have a current, state-approved technology plan

  • Districts are required to apply for the vouchers on behalf of their eligible schools

  • State Special Schools, Direct Funded Charter Schools, and County Offices of Education do not have to meet the state-approved technology plan requirement and will apply on their own behalf


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How Ed Tech K-12 Vouchers are Allocated

Vouchers

  • All program benefits will be paid to schools in the form of vouchers that can be redeemed for cash upon proof that eligible schools have purchased qualifying products or services

  • Vouchers must be redeemed by September 2012


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How Ed Tech K-12 Vouchers are Allocated

Vouchers

  • The October 2005 CBEDS data will be used to determine the amount of vouchers for each eligible school

  • Allocation is based upon the total enrollment at eligible schools

  • The initial allocation will be approximately $50 per student and will be increased in early 2007


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How Ed Tech K-12 Vouchers are Allocated

Two Types of Vouchers:

  • General Purpose Vouchers:

    50% of the vouchers will be for a variety of hardware and software products and technology services

  • Specific Category Software Vouchers: 50% of the vouchers will be for specific categories of computer software


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How General Purpose Vouchers can be Used

General Purpose Vouchers:

  • Computer Hardware

  • Computer Software

  • IT Support Services

  • Professional Development Services


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How General Purpose Vouchers can be Used

Computer Hardware:

  • Desktop Computers

  • Laptop Computers

  • Tablet Computers

  • Server Computers

  • Printers

  • Scanners

  • Monitors

  • Keyboards

  • Pointing devices (e.g., mouse or trackball)


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How General Purpose Vouchers can be Used

Computer Hardware (cont.):

  • Equipment for networking and infrastructure (e.g., routers, wireless network access cards, wireless access points)

  • Hardware for accessing the internet through television sets and internet access for such hardware for students’ homes

  • Non-custom assistive technology devices


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How General Purpose Vouchers can be Used

Computer Software:

  • Any non-custom software sold by any software publisher for use on qualifying eligible computer hardware

  • Non-custom software for students with special needs

  • Evaluation tools to assist in monitoring use of the vouchers


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How General Purpose Vouchers can be Used

IT Support Services:

  • Services that “primarily” involve the maintenance of hardware procured through this program

  • Services that “primarily” involve the installation and maintenance of software procured through this program


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How General Purpose Vouchers can be Used

Professional Development Services:

  • Leadership development for school administrators in the use of education technology to improve learning at the site or district

  • General curriculum development and instructional strategies which utilize educational technology to improve instruction


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How General Purpose Vouchers can be Used

Professional Development Services:

  • Improvement of technology integration for any software title acquired through this program

  • Training in use of hardware or software acquired through this program

  • Certification training for software and networking


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How Specific Category Software Vouchers can be Used

Specific Category Software Vouchers:

  • Operating System

  • Word Processing

  • Spreadsheet

  • Presentation Software

  • Relational Database (oriented toward single users for desktop computers)

  • Web Authoring

  • Productivity Suite

  • Encyclopedia

  • Server Software (including client access licenses)


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How Specific Category Software Vouchers can be Used

Specific Category Software Vouchers:

  • Any qualifying software from any publisher for use on any operating system platform

  • Includes qualifying software that is bundled with the computers purchased with General Purpose Vouchers

  • NOTE: You will want to use the Specific Category Software Vouchers for software instead of General Purpose Vouchers whenever possible


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IT and Professional Development Services

  • Approved provider

  • Eligible services

  • General Purpose Vouchers


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Approved Provider List

  • Platform neutral

  • High-quality professional development or IT services

  • Vendors and districts may apply

  • Listed on CDE websitehttp://www.cde.ca.gov/ls/et/st/etvproviders.asp


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IT Support Services

Primarily Involve:

  • Maintenance of hardware procured through this program

  • Installation and maintenance of software procured through this program


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Professional Development

Solely Directed at:

  • Leadership development

  • Curriculum and instructional strategies

  • Software integration

  • Training on hardware or software acquired with vouchers

    Must incorporate the use of education technology


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Approval of Products and Services

  • By the Settlement Claims Administrator

  • Only schools and districts may inquire

  • Vendors cannot inquire


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Vendor Marketing

  • Do not rely on vendor statements

    • About product approval

    • About voucher program

  • Direct questions to the Settlement Claims Administrator


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Possible Consequences for Vendor Misrepresentations

  • Legal liability

  • Removal from Approved Providers List

  • Disapproval of Products and Services


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Required Documentation for Product and Service Purchases

  • Completed Original Voucher Redemption Form

  • Original proof of purchase

    • For purchases from vendors, the original itemized receipt or invoice

    • For services provided through the district, the original spreadsheet, worksheet or internal service order


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Voucher Redemption Process

  • Districts must submit an original Voucher Redemption Form for reimbursement of purchases made for eligible schools


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Voucher Redemption Form

  • Page 1 of the Voucher Redemption Form contains the balance statement for the district

  • Page 2 is separated into sections for Product Purchases and IT Support Services and Professional Development (PD) Services Purchases





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Proof of Purchase

Circle items on the original receipt or invoice that are submitted for reimbursement


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Proof of Purchase

If claiming individual items on an invoice or receipt, circle the dollar amount of the products submitted for reimbursement


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Proof of Purchase

If claiming all items on the invoice or receipt for reimbursement, circle the total invoice price paid


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Proof of Purchase

If only a portion of a purchase is being claimed for reimbursement, clearly indicate the amount claimed on the invoice or receipt


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Proof of Purchase

Clearly indicate amount of rebate/discount and actual price paid on the receipt or invoice


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Proof of Purchase

  • Prices for products and services must be itemized

    • When a computer is purchased with operating system or application software pre-installed, the price of the software must be itemized on the proof of purchase if you wish to apply Specific Category Software Vouchers to cover the cost of the software


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Price Certification

  • Vendor price certification must be clearly visible on the proof of purchase

  • Vendor certification may be typed or handwritten


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Price Certification Examples

Sample certification wording for vendors without academic pricing

Sample certification wording for vendors with academic pricing


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IT Support Services

  • Documentation must show:

    • Name of products procured through this settlement being installed or maintained

    • Flat rate, or hourly rate if applicable

    • Number of hours spent on the installation or maintenance

    • Date of installation or maintenance



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Professional Development Services

  • Documentation for Professional Development services must show:

    • Name of PD event

    • Agenda and summary of content

    • Flat rate, or hourly rate if applicable

    • Number of hours spent on the PD

    • If products procured through this settlement were the focus of the PD, then the names of those products should be listed

    • Dates of the PD

    • If products received as part of the PD, products and their cost listed separately


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Approved Providers

  • All services must be provided by an Approved Provider of Professional Development or IT Support Services

  • Note that Approved Provider list does not mean that all services offered by the provider are eligible


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Voucher Restrictions

  • Vouchers may not be redeemed for:

    • Costs for substitute teachers

    • Salaries (unless directly related to goods and/or services purchased with program vouchers- such as IT support and professional development, andthe district is an approved provider)

    • Insurance on goods acquired with program vouchers (warranties are OK)

    • Indirect costs


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Voucher Redemption Timeline

Reimbursement checks will be mailed to districts within approximately 30 days from receipt of voucher redemption transaction requirements


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District submits voucher redemption requirements to Settlement Claims Administrator (SCA)

SCA reviews redemption transaction for requirements

District submits

requested information

Deficiencies?

SCA contacts district with request for information

Yes

No

SCA processes

voucher redemption

transaction

SCA distributes check, updated balance statement and redemption form to district

SCA updates balances on the distribution date at http://EdTechK12VP.com

Voucher Redemption Flowchart


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Purchases for Reimbursement Settlement Claims Administrator (SCA)

  • The start date for purchases eligible for redemption is July 1, 2006

  • Vouchers must be redeemed by the districts within six years


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What determines the Settlement Claims Administrator (SCA)date for a purchase?

  • Vendor products or services:

    Date of the invoice received from the vendor

  • District services:

    Date the service was completed


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Examples of Ineligible Products Settlement Claims Administrator (SCA)

  • Personal Digital Assistants (PDAs)

  • Laptop carrying cases (unless purchased with the laptop)


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Examples of Ineligible Products Settlement Claims Administrator (SCA)

  • Custom software

  • Computer devices and components (other than printers, scanners, monitors, keyboards and pointing devices) are ineligible when they are not included as part of the purchase of a computer


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Examples of Ineligible Products Settlement Claims Administrator (SCA)

  • Computer devices and components include such items as:

    • CD-Rom or DVD drives

    • Speakers

    • Tape backup or storage units


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Product Eligibility Questions Settlement Claims Administrator (SCA)

  • For information on what products and services are eligible for reimbursement, go to http://EdTechK12VP.com and click on Frequently Asked Questions (FAQs)

  • Email your product inquiry to [email protected]

  • Contact the Call Center toll free at 1-800-419-5286


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Product Eligibility: Caution Settlement Claims Administrator (SCA)

Be wary of any vendor claims that their products or services are eligible for redemption. Schools and districts are responsible for verifying that the product or service is eligible for redemption prior to making a purchase


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Product Eligibility: Caution Settlement Claims Administrator (SCA)

Only the Settlement Claims Administrator can confirm eligibility of a specific product or service


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Products Placement Requirement Settlement Claims Administrator (SCA)

  • Products are for use in eligible schools only

  • Products may not be transferred to ineligible schools

  • Eligible schools may replace or retire products when appropriate

  • Networking equipment that provides a substantial benefit to eligible schools may be placed at a district location


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Claims Administrator Contact Information Settlement Claims Administrator (SCA)

  • By phone: 1-800-419-5286

  • By email: [email protected]

  • Website: http://EdTechK12VP.com


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CDE Contact Information Settlement Claims Administrator (SCA)

Education Technology Office:

  • By phone:1-916-323-5715

  • By email: [email protected]

  • Website: http://www.cde.ca.gov/ls/et/st/etv.asp


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Questions Settlement Claims Administrator (SCA)

Email your questions regarding this presentation to:

[email protected]


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