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Quick Reference Guide

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ACCESSING PREVIOUS BOOKINGS Click Trips Click Select to the right of the booking you want to view, change or cancel. ARRANGING TRAVEL FOR OTHERS For Travel Arrangers To set-up, click My Travelers in Profile Click Add a Traveler , enter the traveler’s name and click Search

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ACCESSING PREVIOUS BOOKINGS

  • Click Trips
  • Click Select to the right of the booking you want to view, change or cancel
  • ARRANGING TRAVEL FOR OTHERS
  • For Travel Arrangers
  • To set-up, click My Travelers in Profile
  • Click Add a Traveler, enter the traveler’s name and click Search
  • Click Add and you will then see their name in My Travelers
  • To arrange travel for others, select the traveler’s name from the Arranging Travel for menu on the Home page
  • To update a traveler’s profile click Edit Account next to their name in My Travelers

Quick Reference Guide

  • USING TRIP TEMPLATES
  • Trip Templates can be created to quickly re-book repeat trips including air/hotel/car options
  • To create a Trip Template, from the Review and Modify Trip, Traveler Information, Billing Information or Reservation Complete pages, give your template a name and click Save Template in the Trip templates area at top right
  • To use a Trip Template, select Templates on the site navigation bar, enter your new dates and click Price Itinerary
  • ACCESSING SITE
  • SEGOnline is Sony’s online booking site for booking business travel. To access SEGOnline, direct your Web browser to http://wcp.getthere.net/sony
  • In the User ID field, enter your Global ID
  • In the Password field, enter your password
  • Click Log In located in the bottom right-hand corner
  • Update Profile before making a reservation to set your travel and arranger preferences
  • For Travelers
  • To assign an arranger, click My Arrangers in Profile
  • Complete the Travel Arranger Permissions section to allow/deny changes to your account, or arranger self designation
  • Click Add a Travel Arranger, enter the arranger’s first and last name, and Search
  • Click Add when the corresponding arranger name appears
  • GETTING ASSISTANCE
  • Online
  • Click Help at top right on any page
  • Access the Tutorial under Travel Tools on the Home page
  • Other Travel Assistance
  • Email SEG Travel’s online help desk at [email protected]
  • Call the online help desk at 201-476-8030
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BOOKING TRIPS

  • Sony preferred providers indicated by:
  • From the Home page:
  • Select the appropriate options from the Find Me the Best Trip! area
  • Select Trip Details
  • Enter your travel destination, date and time information and search type
  • Click Begin Search
  • CONFIRMING BOOKINGS
  • Review your itinerary on the Review and Modify Trip page, select the modify or remove links if changes are needed
  • Click on the Select/Modify Seats button to change your seat assignments
  • In the Add to Your Trip section, you have the option to add a Car and/or Hotel reservation
  • Click Continue with Reservation
  • If your reservation was not compliant with Sony travel policy, fill out the Policy Compliance page – this information will be provided to your supervisor via email
  • Confirm that the information on the Traveler Information page is correct
  • Verify the information on the Billing Information page
  • Click Purchase Trip
  • An e-mail confirmation is sent and the Reservation Complete page is displayed
  • Hotel
  • Sony preferred properties may be viewed by selecting the Negotiated Properties option.
  • You may Select one of these properties or if necessary, you may also search for hotels in proximity to an Address or City or Near an Airport
  • When you do, click on Show company locations and other points of interest to search by Sony office locations
  • Sort results by sort options listed
  • Company preferred hotels will be indicated with a single star and displayed first
  • Select desired hotel to view available rates
  • Choose the room rate using the Select buttons
  • Air
  • If you elected to display results by Schedule select your individual flight options using the Select button
  • If you elected to display results by Price, choose your itinerary using the Select button
  • Sort options using the column headers
  • If displaying results by Schedule, choose from alternate flights on the Itinerary, Price and Alternatives page if presented after making your initial selection
  • If your selected itinerary is not compliant with company travel policy, a message will be displayed and you must complete the Out of Policy page
  • Choose a seat and click Reserve Seat Selection for each flight option when prompted
  • Rental Car
  • Reserve At an Airport, or At a City Location
  • Non-airport rentals must be returned to the same location and require you to specify the desired rental car vendor
  • Verify car Pick-up and Drop-off dates and times, specify car size, transmission type and if desired select up to three special equipment options
  • Click Search Now or you can click Express Booking to automatically select Sony’s most preferred car rental company
  • Sort options using the column headers
  • To reserve a car, click the applicable price

TRAVEL ARRANGER HINT

You can duplicate a trip for another traveler on your list at the bottom of the Reservation Complete page after you’ve completed the booking for the first traveler!

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