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Life to Eagle Scout Project Proposal and Related Procedures. OR My Contract with the Community and Scouting. STEP ONE PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A SERVICE PROJECT HELPFUL TO ANY RELIGIOUS INSTITUTION, SCHOOL OR YOUR COMMUNITY. Rules.

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Or my contract with the community and scouting
OR My Contract with the Community and Scouting


STEP ONE

PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A SERVICE PROJECT HELPFUL TO ANY RELIGIOUS INSTITUTION, SCHOOL OR YOUR COMMUNITY


Rules
Rules

  • Milton District believes that a scout’s project is his thought and his love and we will Endeavour to make it an approvable project

    SO LONG AS CERTAIN CRITERIA ARE MET



1) Must not create financial profit for a commercial entity or be of a commercial nature. Not solely for a business or individual’s gain

Example

  • A Scout wants to build a gazebo with garden for a Nursing Home so the residents have a nice place to sit---That is OK but if the Nursing home plans to rent it out for weddings etc then it is not OK


2) Not a Routine Labor project or be of a commercial nature. Not solely for a business or individual’s gain

Example

Organization wants help and gives the scout the plans, the check and says make it happen

The scout must be a part of the planning and the fund raising.


3) Not on Council property or part of a BSA Activity or Property

Can not do Eagle Projects on the Scout Camps or Visitors Service Center.

Remember this is a COMMUNITY SERVICE PROJECT So municipal parks are acceptable sites


4) Not for a direct gain for the Scout Unit Property

Building a Scout Hut or improving a Scout hut is not acceptable.

Building a nature trail at your sponsoring organization’s place that scouts as well as others may use is acceptable


4) Must not be a fund raiser in itself—must have a purpose for the fund raiser

Example:

Buying a defibrillator is not acceptable, but

buying a defibrillator and then teaching CPR

classes to certify people in its use is

allowable—


5) It can not be an extension of an existing Eagle project Nor can two prospective Eagle Scout candidates work on the same project


The key requirement
The Key Requirement Nor can two prospective Eagle Scout candidates work on the same project

The Scout must show

LEADERSHIP

Think of the project as a Troop Project and the Eagle Scout as the SPL of the Project

Not the Patrol Leader of the Project


The proposal
The Proposal Nor can two prospective Eagle Scout candidates work on the same project

The Eagle Scout Candidate must write a proposal of his service project:

The best way to determine if you have included enough information in the proposal write up is:

Is this proposal complete enough that another Scout would be able to use it to do your project from beginning to end exactly or better than you would do it without your being present!


Use the eagle scout workbook
Use the Eagle Scout Workbook Nor can two prospective Eagle Scout candidates work on the same project

  • This workbook and a guide to the workbook is found on the Milton District Web Site: www.miltonbsa.org

    Under programs heading—then under Advancement then under Eagle’s Nest

    There are many forms of the Eagle Scout Booklet—USE ONLY THE ONE ON THE MILTON WEB SITE!!


A big first
A BIG FIRST Nor can two prospective Eagle Scout candidates work on the same project

  • Before you let a scout start the Eagle Scout project write-up have him attend the Life to Eagle Seminar

  • Same time and night as Eagle Board of Reviews


The write up
THE WRITE UP Nor can two prospective Eagle Scout candidates work on the same project


General issues
GENERAL ISSUES Nor can two prospective Eagle Scout candidates work on the same project

  • Number all pages including attachments

  • Put a header or footer on every page stating Joe Scout Eagle Project

  • All attachments must be referenced to somewhere in the text.

  • All attachments have a title and label (attachment or appendix A or 1 etc)

  • Include a copy of your Life to Eagle Attendance certificate


Cover page
Cover page Nor can two prospective Eagle Scout candidates work on the same project

  • Remember to write complete addresses including city state and zip code

  • Unit No.: Include unit with number—

    Troop 2000 not T2000 or 2000

  • Unit advancement committee person’s name Address Telephone No.—

    This is the person all correspondence with Atlanta Council for Eagle Board of Reviews will occur


Project description
Project Description Nor can two prospective Eagle Scout candidates work on the same project

  • Describe the project you plan to do.

  • Key words here are brief description---don’t care about history or past

  • State WHATNOT HOW you will do with a brief explanation


What group will benefit from the project
What group will benefit from the project? Nor can two prospective Eagle Scout candidates work on the same project

Benefitting Organization Telephone No

Name of religious institution, school or community

Street Address City State Zip code

Basically who is your sponsor or

Who are you Helping?


My project will be of benefit to the group because
My Project will be of benefit to the group because: Nor can two prospective Eagle Scout candidates work on the same project

  • Why—BUT Briefly

    Don’t fill with Jibber Jabber!!

  • If necessary might want to include a brief description of organization if needs explaining

  • For example working at your church is obvious but saying working at the Drake house— Few might know what type of charity the Drake house is


The project concept was discussed with the following representative of the group that will benefit from the project.

This concept was discussed with my unit leader onDate

Representative’s Name Date of Meeting

Representative’s TitlePhone No.

This is the person who is signing your project and will be agreeing that you completed your project.

THIS MUST BE FILLED OUT BEFORE SUBMITTING TO DISTICT


Project details
Project Details representative of the group that will benefit from the project.


Present condition
Present Condition representative of the group that will benefit from the project.

  • What is the present condition. Why is your project necessary

    PICTURES are worth a thousand words

    Use pictures when ever possible and reference to them


Plans drawings designs
Plans / Drawings / Designs representative of the group that will benefit from the project.

This is architectural type drawings or schematics or diagrams.

Not written step by step plans

  • Need to visualize what you want to accomplish and how (if building a bench include schematics and instructions---if taken from a book or internet source needs to be referenced properly

  • Each Drawing/Diagram should have a Title and Attachment Letter (B or 2 etc, “Bench Construction Diagram”, B3 etc.) and be referenced in this section

  • Include a diagram of what the finished product/project should look like if appropriate. Landscaping or benches this is possible, collections or blood drives this is not possible.

  • Any zoning or legal writings, specific specifications by community pertaining to your project


Materials
Materials representative of the group that will benefit from the project.

  • Materials are used and can not be reused e.g. wood, nails, paint, stain concrete etc.


  • Be specific what exactly are you buying. Each item should have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • Screws or nails don’t say 1 say 1 box of #8 screws or on materials list Instead state #8 Screws ____ box(es) of 100

  • Don’t say plants but specifically what plants (proper or common names)

  • Lumber specific wood size (2’x6’ etc) treated or untreated

  • Cement or Sand. Don’t say 5 bags instead state 5 20lb bags of Sand etc.

  • Paint or stain…Don’t say 2 cans; it is 2 one gallon cans etc.


  • Material have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.Provided ByNeededCostCost

    Sub total___________

    (don’t forget tax)

    Provided by---where are these materials coming from. Home Depot, a specialty store.

    If you are donating an item put your or your family’s name and in parenthesis (donated) and the cost of the donated item…Another scout might not get that item donated. Don’t say donated by me.


Supplies
Supplies have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • The extras for example paper for diagramming, pencils, car wash soap, paper clips, rope, sandpaper, paper cups, trash bags, nylon strings or spray paint for marking areas, buckets etc. Can fall in here

  • If supplying bottled water instead of Cooler of water for drinking.

  • Include items needed as part of fund raising.

  • Lunch


  • Provided By have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.NeededCostCost

    Sub total___________

    (don’t forget tax)

    Same as Materials


Tools
Tools have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • What tools to you need, include all, mops brooms, shovels, saws, paint brushes, files, sanders, etc.

  • Safety goggles, work gloves can go here or under supplies if you are supplying

  • First Aid kit

  • Cell Phone

  • Water Cooler for drinking


  • Tool Provided By Total Needed have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

    Sub total_________

    Total cost of project_______

    (don’t forget tax)

  • Include cost of donated items because some one else might not be so lucky to get them donated… Don’t need to price donated or borrowed tools…assumed everyone can borrow tools except special power tools that will need to be rented like a jackhammer, chain saw, wood splitter, cement mixer etc—

  • Rented tools costs needs to be included here


Step by step instructions
Step-by-step instructions have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

Very specific so anybody can build it equal or better than you-- just by reading your project proposal.


First step
First Step have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • First step is usually fundraising

    You might briefly state your fundraising but refer to fundraising section where Financial Discussion belongs


Second step
Second Step have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

Procure materials, supplies and tools

How and who


Model airplane approach
Model Airplane Approach have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • When you build a model airplane are the instructions one sheet a paper with a bunch of steps

    OR

  • Is there some instructions with a diagram specific to those instructions and then some more instructions with a diagram specific to those instructions


Lets build a cello rack
Lets Build a Cello Rack have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.


Which would be easier to follow
Which would be easier to follow have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.


This have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.


  • Assembly have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • Use diagrams 4 and 3.

  • Constructing the cello rack

  • Use the drawn instructions at the beginning of the step-by-step instructions for where to drill holes and put screws.

  • Gather materials.

  • Five 6”x 12”

  • Three 6”x 72”

  • One plywood 6”x 72”

  • Two 6”x 36”

  • Two small plywood sides

  • Place two (2) 6”x 72” parallel to each other

  • Place one (1) 6”x 12” in between on each side of the two boards. Mark and drill holes using the hand drill; screw boards in place one side at a time. Use the metal angle to keep the boards at right angles. This should create a rectangle.

  • Measure and mark the places for the three remaining 6”x 12” boards to be placed. They should be placed 15.5” apart. Mark, drill holes, and screw.

  • Hold in place two (2) 6”x 36” and mark and drill holes on one side of each board. Hold the ends of the two boards vertical to the ends of the base structure already built. Check to be sure it is level and screw together.

  • Hold in place the 6”x 72” and mark and drill holes on both ends. Hold behind and perpendicular to the two 6”x 36” boards, check to make sure that the boards are at right angles with a metal angle and screw into place.

  • Hold in place one (1) small plywood side and mark and drill holes. Be careful not to line holes up with any existing screws. Make sure the plywood side is flush with the rack and screw in place.

  • Repeat step G for the other side.

  • Hold in place the plywood 6”x 72” and mark and drill holes on the straight side. Make sure that the holes only line up with the 6”x 72” board. Hold the plywood in place and screw in place.


Or this
OR THIS have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.


  • Cutting Wood have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • On the 48”x 96” ply wood measure and cut five (4) major sections using diagram 1

  • 6”x 96”

  • 6”x 96”

  • 36”x 36”

  • 36”x 60”

  • Put one (1) 6”x 96” aside

  • On the other 6”x 96” measure 72” and cut. Put the 6”x 72” aside and discard the 6”x 24”

  • On the 36”x 36”, measure and cut it into two (2) 18”x 36” sections

  • Using diagram 4, measure 2” on the 18” side and 6” on the opposite 36” side. Using the chalk line, connect the two measurements making a 34” long diagonal line and cut.

  • Repeat step D on the other 18”x 36”

  • On the 36”x 60” using the chalk line divide it diagonally and cut. This should create two (2) 36”x 60”x 70” right triangles.

  • Using diagram 5 and measure the triangle into five sides. Look at diagram 1 for the positions of each measurement. From the right angle measure 30” and 54”. From the 54” mark measure 2” across using the metal 90-degree angle. From the 30” mark measure 6” across using the metal 90-degree angle. Using the chalk line, connect the 2” and the 6” mark. Once all measurements are checked with diagram 1 and 5, cut.

  • Repeat step G on the other triangle.

  • After all of these steps are completed there should be a 6”x 96” , 6”x 72” , two cello sides, and two bass sides.


  • Using diagram 2 measure and cut the 2”x 6”x 8ft lumber. have the proper dimensions (Inches, feet; liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.

  • Board 1: measure two (2) 36” sections and one (1) 24” section and cut.

  • Board 2: measure one (1) 72” section and cut. Save the 24” section.

  • Board 3: measure one (1) 72” section and cut. Save the 24” section.

  • Board 4: measure one (1) 72” section and cut. Save the 24” section.

  • Board 5: measure five (5) 12” sections and one (1) 24” section and cut. Discard extra board.

  • Board 6: measure one (1) 54” and cut. Discard extra board.

  • Board 7: measure one (1) 54” and cut. Discard extra board.

  • Boards 8, 9, 10: make no cuts.


  • Using diagram 3, on one side of the 6”x 72” plywood, measure and cut.

  • From end point R measure 8.25”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 25.75”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 43.25”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 60.75”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • Cut all four (4) of the 3”x 3” squares out.

  • Using diagram 3, on one side of the 6”x 96” plywood, measure and cut.

  • From end point R measure 11.25”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 34.75”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 58.25”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • From point R measure 81.75”

  • Using the metal angle, measure down 3”, over 3”, and up 3”. This should create a 3”x 3” square.

  • Cut all four (4) of the 3”x 3” squares out.


  • Assembly measure and cut.

  • Use diagrams 4 and 3.

  • Constructing the cello rack

  • Use the drawn instructions at the beginning of the step-by-step instructions for where to drill holes and put screws.

  • Gather materials.

  • Five 6”x 12”

  • Three 6”x 72”

  • One plywood 6”x 72”

  • Two 6”x 36”

  • Two small plywood sides

  • Place two (2) 6”x 72” parallel to each other

  • Place one (1) 6”x 12” in between on each side of the two boards. Mark and drill holes using the hand drill; screw boards in place one side at a time. Use the metal angle to keep the boards at right angles. This should create a rectangle.

  • Measure and mark the places for the three remaining 6”x 12” boards to be placed. They should be placed 15.5” apart. Mark, drill holes, and screw.

  • Hold in place two (2) 6”x 36” and mark and drill holes on one side of each board. Hold the ends of the two boards vertical to the ends of the base structure already built. Check to be sure it is level and screw together.

  • Hold in place the 6”x 72” and mark and drill holes on both ends. Hold behind and perpendicular to the two 6”x 36” boards, check to make sure that the boards are at right angles with a metal angle and screw into place.

  • Hold in place one (1) small plywood side and mark and drill holes. Be careful not to line holes up with any existing screws. Make sure the plywood side is flush with the rack and screw in place.

  • Repeat step G for the other side.

  • Hold in place the plywood 6”x 72” and mark and drill holes on the straight side. Make sure that the holes only line up with the 6”x 72” board. Hold the plywood in place and screw in place.



Obvious pit falls
Obvious pit falls measure and cut.

  • Include what it should look like when finished

  • Diagrams showing the location that objects will be located at when finished

  • Finishing---sanding, painting, sealing

  • Anchoring or securing or cementing

  • If power tools used make sure to CLEARLY state, who measures the item, who marks the item and who operates the power tool



Financial plan
Financial Plan measure and cut.

You have the total cost from materials, Supplies, Tools---now how do you finance it.


First things first
First things first measure and cut.

Need to show on the proposal the finances

First part should be the following

Cost of materials/supplies/tools $________

Value of donated items (minus) $________

Amount needing to be fund raised$______

(don’t forget tax)

It’s a good idea to have extra money for unforeseen issues that will arise.


Don’t forget many fund raising adventures have a cost to them (materials, supplies and sometimes tools) and that needs to be included in the proposal cost statements


Next how will you secure funding
Next: How will you secure funding them (materials, supplies and sometimes tools) and that needs to be included in the proposal cost statements


  • 1) Ask the sponsoring organization for funding them (materials, supplies and sometimes tools) and that needs to be included in the proposal cost statements

  • Wear your uniform make an appointment

  • Best to bring a letter requesting money (list amount and or specific item donations), a copy of your proposal, a presentation material, a copy of the Unit (via Sponsoring Organization) IRS 401 (c)


2) Do a fund raiser them (materials, supplies and sometimes tools) and that needs to be included in the proposal cost statements

Examples: Car Wash (when no draught)

Bowlathon, dinner, yard service, baby sitting service, garage sale, sell candy bars, movie night, Vacuum out, Concert

Sky’s the limit on imagination

NO RAFFLES, BINGO, Gambling


3) You can solicit funds from the community, by personnel requests either by a table at the Church, School, Grocery Store etc

Door to door in the community

Letter writing campaign


If you write letters to send out requesting donations, copies must be in your proposal, referenced to in the text and placed in the proposal as an attachment with a title and Label (e.g. attachment L fund raising letter)


You must show where your funding is coming from
You must show where your funding is coming from: copies must be in your proposal, referenced to in the text and placed in the proposal as an attachment with a title and Label (e.g. attachment L fund raising letter)

If it is one source then state that source. If this source has nothing to do with the project then an explanation as to why they are donating is required

If it is from multiple sources than a ledger or statement of donations needs to be included IN THE PROPOSAL

NOTE: The Ledger must be FILLED OUT COMPLETELY and included in the final report.


Ledger
Ledger copies must be in your proposal, referenced to in the text and placed in the proposal as an attachment with a title and Label (e.g. attachment L fund raising letter)


Who keeps the ledger? copies must be in your proposal, referenced to in the text and placed in the proposal as an attachment with a title and Label (e.g. attachment L fund raising letter)

Rather than I do---

Project treasurer best person


Checks
Checks copies must be in your proposal, referenced to in the text and placed in the proposal as an attachment with a title and Label (e.g. attachment L fund raising letter)

  • Who do checks get made out to:

  • Eagle Scout

  • Eagle Scout Family

  • Unit

  • Sponsor of Unit.

  • Separate Fund


Don’t forget to use the users of the project as a source of contribution letters rather than hitting up the troop or your neighbors

Fixing a playschool playground the parents whose children are a better source of revenue than your troop or neighbors who don’t care about this particular Pre-School


Receipts
Receipts of contribution letters rather than hitting up the troop or your neighbors

Many donor would like a receipt for taxes.

Include a copy as an attachment with proposal


Who can t donate
Who can’t donate of contribution letters rather than hitting up the troop or your neighbors

  • Funds from illegal activities, including gambling or BINGO

  • Funds from alcohol, smoking or drugs

    Organizations that run against the principles of scouting are not good sources, e.g. Loveshack


Family donations
Family Donations of contribution letters rather than hitting up the troop or your neighbors

  • It was decided by the Milton District Advancement Committee that Scouts and their families (any relation from parent to 53rd removed cousin):

    may contribute up to 25% of the total gross cost of the project.


Baby sitting or lawn service other earned money by the eagle scout candidate can only be used in the family 25% limit rule

However if the scout creates a service that uses other workers (Lawn service or babysitting service) where the money earned goes toward an eagle project rather than paying the workers; any of this money may be used no limit.


It is acceptable for you or your family to pay for snacks, lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule


What is plan b
What is plan B lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

What do you do if your fundraising idea is not good enough to fund the project.

Do you have another idea or do you keep doing this fund raiser until you have enough


Overage
Overage lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

What do you do with excess monies?

Usually you give it to the sponsor you are helping.

If it is another organization explain why? Why the organization you are helping is not good enough for the extra money

Make sure sources of income know that extra money goes to a different place than the project recipient.


Schedule
Schedule lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

How much time will you need to complete this project?

Don’t just say 104 hours or 3 days

Need to know how many hours per day and how many days


Choice one
Choice one lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

Fundraising Day 1 9am to noon

Pre Work Day 1 6pm to 8pm

Work Day 1 9am to noon

Measure, cut and sort wood into kits

Work Day two 8:30am to 5:00pm with 30 minute lunch break build all 6 benches

Work Day 2 8:30am to 5:00pm with 30 minute lunch break transport and install benches

If needed: Work Day 3 8:30am to 5:00pm with 30 minute lunch break


Choice two
Choice Two lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

Fundraising Day 1 9am to noon

Pre Work Day 1 6pm to 8pm

Work Day one 8:00 am to 9:00 am Quartermasters prepare work site

9:00am to 915am Orient the crews

9:15am to noon Scouts measure wood, adults cut wood, quartermasters sort wood into kits


Work day 2 lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

8:00am to 9:00 am Quartermaters prepare work site

9:00 to 9:15 Orient Crew Leaders

9:15 to noon assemble benches

Noon to 12:30 Lunch

12:30 to 4:00pm finish benches

4:00-5:00 Cleanup


Work Day Three lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

8:00am 8:30 am Quartermaster load up truck and deliver benches and tools to work site

9:00- 9:30 am Quartermasters unload truck and set up work site

9:30 am to 9:45 am Orient team leaders

10:00 to 12:00 Cement Benches in place

12:00-12:30 Lunch

12:30-4:30 Finish cementing benches

4:30-5:30 Clean up


Work Day Four (if needed) lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

8am to 5pm or finish

Finish any part not completed in previous work days


I don t want or need an hourly clock report
I don’t want or need an hourly clock report lunch or refreshments or bottled water, under the scout is courteous rule, in addition to the 25% rule

8:00-9:00 set up

9:00-9:30 orient team leaders

9:30-10:00 build base of benches 1-3

10:00-11:00 build seats of benches 1-3

11:00-12:00 build backs of benches 1-3

12:00- 12:30 Lunch

12:30-1:30 build base of benches 4-6

1:30-2:30 build seats of benches 4-6

2:30-3:30 build backs of benches 4-6

3:30-4:30 Stain all 6 benches

4:30-5:30 Clean up


It is better to be ahead of schedule than to explain why you were behind on schedule
It is better to be ahead of schedule than to explain why you were behind on schedule

  • Remember to include extra days if necessary to finish the project. If you think you will need only 1 day of fundraising and 2 work days; schedule for 2 fund raising days and 3 work days. This way if you need the extra time you are not behind on the schedule and then need to explain it as a variance to your project (end of project descriptions).

  • Also this allows for inclimate weather.


Written printed information
Written/Printed Information were behind on schedule

List each Attachment by Letter and Title

  • A Before Photos

  • B1 Project Site Plan

  • B2 Bench Construction Drawing

  • Etc. Don’t forget Sign-in, Sign-out Sheet For Record Keeping, fund raising flyers, maps, Letters soliciting funds, articles advertising in newspaper etc.


Helpers workers
Helpers / Workers were behind on schedule

Who are you leading, How are you getting these volunteers and How are you leading them


What is your source of volunteers
What is your source of volunteers were behind on schedule

Any one can help you!

Can be but not exclusive to Scouts

Neighbors

Family

Church members

Friends

Male or Female

Youth and Adults


How are you soliciting for volunteers
How are you soliciting for volunteers were behind on schedule

Announcement at troop meeting

Volunteer sign up sheet (sample as attachment)

Flyer (sample as attachment)

Email (sample as attachment)

Announcement at school

Poster at church (sample as attachment)


How are you organizing or leading how are you showing leadership
How are you organizing or leading were behind on scheduleHow are you showing leadership

  • List teams and their functions

  • Who leads these teams

  • For example the team leader of fundraising crew might be the project treasurer

  • Or leader of the Quartermaster crew might be the Quartermaster


Numbers
Numbers were behind on schedule

  • How many Youth will you require:

    Per crew

    Per day

    Per Project

  • How many Adults will you require:

    Per crew

    Per day

    Per Project


Example
Example were behind on schedule

The following crews will be used for the project

  • Fundraising Crew Lead by the Treasurer

  • Will consist of 4 youth and two adults

    This crew will man a table outside the church during Sunday services with a poster display of the project. They will accept all donations and answer questions about the project

    All donations greater than $20.00 will be logged on the ledger sheet by the Treasurer

    The Treasurer will turn all money in to the Troop Treasurer


  • Quartermaster Patrol: were behind on schedule

  • Will consist of 4 youth and 2 adults

  • Will be lead by the quartermaster and their responsibilities will be to purchase all materials, Supplies and tools

  • Make sure all donated supplies are at the work site

  • Make sure all borrowed tools are at the work site

  • The work site is set up and ready for the work crews

  • Sort the materials into kits for the work crews

  • Make sure all borrowed tools are returned to their owner in equal or better shape than they were borrowed

  • Help in transporting materials to works sites


NOTE: were behind on schedule

Almost every project needs a QUARTERMASTER!


  • Measuring patrol: were behind on schedule

    Will consist of 4 youth

    Will measure wood and make marks for cutting/drilling patrol

  • Cutting/drilling patrol

    Will consist of 2 adults

    Will cut and drill wood based on measurements from measuring patrol


  • Assembly patrols—2 patrols were behind on schedule

    Will consist of 4 youth per patrol with an assigned crew leader

    Will assemble benches

    (each patrol will assemble 3 of 6 benches)

    Securing patrol 2 patrols

    3 youth per patrol with one of the youth being an older scout

    Will dig the holes and cement the benches in place



Tracking volunteers
Tracking Volunteers for the project?

How will you keep track of the time people volunteer for your project

Log sheet for volunteers with sign in and sign out time Include as an attachment

Use this attachment in final writeup


Adult supervision
Adult Supervision for the project?

  • Minimum of two adults AT ALL TIMES

  • At least ONE of the adults MUST be Youth Protection Trained.


Adult leaders
Adult Leaders? for the project?

You do not have to have adult leaders.

In fact if you state you will have adult leaders and one of them can not attend the project because of work or illness you need to find another leader or you must explain a variance in the final write up. With that in mind state two adults and if you happen to get leaders to volunteer all the better for you.


Named ones
Named Ones for the project?

If you name a specific individual will attend then that person needs to attend. If they can not due to illness or work you either have to postpone your project or do the project but the project now has a variance that needs to be explained in the final write-up


Keep it simple
KEEP IT SIMPLE! for the project?

Just state:

“There will always be at least two adults present at all times during the project

At least one of these adults will be BSA Youth Protection Trained


Work site
Work Site for the project?

List all sites the project will take place at:

Work houses, project sites, fund raising sites


Properly list the places
Properly list the Places for the project?

Work site 1:

Kopel Residence (not my house)

5315 Skidaway Drive Alpharetta GA 30022

Make reference to map(s)

Work Site 2:

ETC.


Key for the project?

Do not use specific written directions from a specific place.

Think of it this way:

If some one from National BSA was coming to see this project will these maps be enough (with a general Atlanta area map) to find the site.




This one
This one? for the project?

Too Much Zoom


This one1
This one? for the project?

Not zoomed enough


This works well
This works well for the project?



Aerials work great for at the worksite
Aerials work great for at the worksite taking place on that site or campus


Transportation
Transportation taking place on that site or campus

Best way to state it---and you may plagiarize this line:

“For all helpers under the age of eighteen, transportation to and from the work sites will be the responsibility of the Scout’s, or helper’s (if not a scout) parent or guardian or as arranged by his/her parent or guardian. All volunteers over the age of 18 will be responsible for their own transportation”


Material transport
Material Transport taking place on that site or campus

How are materials or project parts going to be transported to the work sites

Truck, Suburban, Mini Van, 20 cars, Trailer etc

Sherpas and pack mules are acceptable


Tour permit
Tour Permit taking place on that site or campus

  • Is required anytime car pooling is utilized in any form

  • Include tour permit with information filled out…where you are going, CPR adult?

  • Top and bottom parts filled out.

  • Tour leader


Safety
Safety taking place on that site or campus

  • EVERY PROJECT REQUIRES:

  • First aid kit

  • Cell Phone

  • Knowledge of where the closest hospital is in the event of an emergency

    Might not use tools that maim but there is a risk of heart attacks, objects in the eye or stupid Boy Tricks like throwing rocks and hitting another person


Map from worksite to hospital
Map from Worksite to Hospital taking place on that site or campus

Emory Johns Creek Hospital: 770-454-20066325 West Johns Crossing, Duluth, GA 30097


Directions to hospital
Directions to Hospital taking place on that site or campus

  • Emory Johns Creek Hospital: 770-454-20066325 West Johns Crossing, Duluth, GA 30097

  • Directions

  • 1:Start out going SOUTHEAST on SKIDAWAY DR toward SKIDAWAY CT.0.3 miles

  • 2:Turn LEFT onto STATE BRIDGE RD.1.1 miles

  • 3:Turn LEFT onto MEDLOCK BRIDGE RD / GA-141 N / PEACHTREE PKWY.3.5 miles

  • 4:Turn SLIGHT LEFT onto W JOHNS XING.0.3 miles 5:Turn LEFT.<0.1 miles 6:End at Emory Johns Creek Hospital: 6325 West Johns Crossing, Duluth, GA 30097, US


Power tools
Power Tools: taking place on that site or campus

  • Only Scouts over the age of 16 or Adults may operate power tools.

  • Power tools are defined as tools that can maim, e.g. electric (plug in or battery) saws, drills, chain saws, bobcats, augers etc… Battery operated Electric Screw drivers or sanders are acceptable for any scout to use.

  • Only Adults may operate log splitters or chain saws

  • All operators of power tools MUST wear eye protection and gloves whether it is battery operated or plug in.

  • If you are cutting wood Basic Totin Chit rules apply…You need a saw yard or safe saw area that is not trafficked or entered by volunteers.


Goggles masks and gloves are masks needed
Goggles, Masks and Gloves taking place on that site or campus Are masks needed?

  • Power tools masks optional unless power sprayer

  • Sanding + mask

  • Spraying sealant, Painting +mask when spraying or spray painting

  • Is special equipment necessary for protection (rubber or neoprene gloves when chemicals (weed Killer) are used? Be aware of hazards, and how to deal with them. For example, if the chemicals are deemed hazardous, only adults should use them to spray weeds, etc. and the adults should wear breathing protection, skin protection, etc.


Other safety issues
Other Safety Issues taking place on that site or campus

  • If Special Equipment is used a lecture in safe use of the equipment is necessary

  • Are the scouts going door to door collecting items---BUDDY System used

  • Any other safety features required

    Car wash or Vacuum out—orange vests for traffic control


Other
OTHER: taking place on that site or campus

  • A Tour permit will be required:

  • If the activity is deemed to have a degree of danger to it… (e.g. canoeing to the site, SCUBA Diving, other water related events, rock climbing to get to site, Bulldozers used etc.) as determined by the District Advancement Chairman

  • Car pooling is used


Signature page
Signature Page taking place on that site or campus

THIS NEEDS TO BE SIGNED BEFORE SUBMITTED TO DISTRICT:

You need to send a copy of the signatures with your proposal submission

OR

The Eagle Advisor states in the Email transmission that the signatures have been obtained and are on file.


Approval Signatures for Project Plan taking place on that site or campus

Project plans were reviewed and approved by

____________________________ ___________

Religious institution, school, Date

or community representative

____________________ __________

Scoutmaster/Coach/Advisor Date

_____________________ __________

Unit Committee member Date

______________________ ____________

Council or district advancement Date

committee member


NOTE taking place on that site or campus

A scout MAY NOT START his project until it has been approved by the District Advancement Chairman

  • To speed scouts along we have two forms of approval:


Conditional approval
Conditional Approval taking place on that site or campus

This means the project is sound and will be approved with some corrections.

  • Usually this is granted electronically and the scout will need to obtain the District Advancement Chairman’s signature

  • There also might be minor corrections the scout will need to address before signature is given.



Approved
Approved fundraising and purchasing materials however he

Once the District Advancement Chairman’s signature is obtained the project may proceed as described


Attachments
Attachments fundraising and purchasing materials however he


Ledger for funds attachment 1
Ledger for funds Attachment -1 fundraising and purchasing materials however he


Receipt attachment 2
Receipt Attachment 2 fundraising and purchasing materials however he

Donation Receipt Date: Thank you for your donation in the amount of _________________for Joe Scout’s Eagle Project to supply Christmas Stockings to the children supported by the Children’s Restoration Network.


Irs form 501 c attachment 3
IRS Form 501 (c) fundraising and purchasing materials however he Attachment 3


Volunteer sign up sheet attachment 4
Volunteer sign up sheet fundraising and purchasing materials however he Attachment - 4


Volunteer hours attachment 5
Volunteer Hours fundraising and purchasing materials however he Attachment- 5


Letter for donations attachment 6
Letter for Donations fundraising and purchasing materials however he Attachment 6

Attachment D: Letter for money donations

Dear First Last Name,

I hope your year is going great. I have been extremely busy preparing my Eagle project. To achieve the rank of Eagle Scout, which is the highest rank in Boy Scouts, you must earn twenty-one or more merit badges, along with other difficult and challenging achievements. Although these achievements are very important for the rank of Eagle Scout, the dominant and most important qualification is to carry out a project worthy enough to be considered an Eagle project. My project will consist of building three high quality benches for my school, Providence Christian Academy. They would be placed on the walkway next to “the Green” an area between the High School and Elementary buildings, and would serve a practical purpose for students and staff. Also they would serve to add curb appeal for the school. The benches will be made from wrought iron, and the brick planters will act as legs.

Part of the Eagle project is raising enough money to build your project. The money raised will be used for the following materials: brick, sand, block, mortar, rebar, and concrete, along with the custom built wrought iron benches. Money will also be needed to pay for the masons who will assist me in the building of the benches. If you would like to help me accomplish my Eagle Scout project and reach the highly distinguished rank of Eagle, you may donate money at this time. Any donation would be much appreciated. Checks can be made payable to Troop 143 – Alex Allison’s Eagle Project, and they are tax deductible. I hope you will be pleased with the outcome of my Eagle project, and I thank you for the part your family plays in my Eagle Scout project.

Sincerely,

Joe Scout Eagle Scout Candidate Troop 1


Flyer to solicit volunteer attachment 7
Flyer to Solicit Volunteer fundraising and purchasing materials however he Attachment 7

Help Needed!!!

My name is Scott Fraser I am currently a life scout working on my eagle project. My project is to replace old benches in Azalea Park located in Roswell with new benches that I need help building. I can use all the help that I can get so if you can please stop by to help me out that would be much appreciated.

Dates: X, XX- X, XX

Who: anyone that can help

What: help me with building benches for my eagle project

Where: at azalea park located in Roswell

When: this coming weekend

If you have any questions about what time to come and how to get to the park please contact me at 404-840-6711


Final write up
Final Write-Up fundraising and purchasing materials however he


Carrying out the project
Carrying Out the Project fundraising and purchasing materials however he

Hours I Spent Working on the Project

  • Keep a notebook in your pocket---log every call, every letter, every second you spend on the project---the time will add up

  • Keep a Log or sign up sheet for volunteers

    You the one you used in the proposal


Include completed Volunteers time sheet (sign in sign out sheet)—The one you used in the proposal.

Include a log sheet of your time spent on the project.

Your time begins when the project is accepted; any work after that counts toward the project total


Fill out the numbers
Fill out the numbers sheet)—The one you used in the proposal.

Hours I spent: Planning the project

Carrying out the project

Total hours I spent working on the Project

Hours Spent by Scouts, Venturers, or Other Individuals

Working on the Project

Total number of hours peers worked on the project

Grand total hours spent by me and other youth on the project.

Total hours spent by Adults to complete the project


Materials required to complete the project
Materials Required to Complete the Project sheet)—The one you used in the proposal.

Can state same as what was planned however the following materials needed to be added--- Include specifics on what was added and the extra cost.

Or

Can submit a whole new list with prices


Financial
Financial sheet)—The one you used in the proposal.

List all donations, Who donated and What amount they donated.

Have the completed financial ledger sheet

Use the ledger sheet you had in the proposal


Changes
Changes sheet)—The one you used in the proposal.

*****This is a most important section and the one that is most heavily reviewed******

List all changes from the plan including extra materials and how extra cost was covered

Include changes in planned schedule and how it was worked out

Any other road blocks---what did you do to handle the situation?


After photographs
After Photographs sheet)—The one you used in the proposal.

****EXTREMELY IMPORTANT…

*****Can’t judge the project unless can visualize what was accomplished


Approvals for completed project
Approvals for Completed Project sheet)—The one you used in the proposal.

Start Date of Project ____Completion date of Project ____

This project was started and has been completed since I received the

Life Scout rank, and is respectfully submitted for consideration

__________________________ ________________

Applicant’s Signature Date

The project was planned, developed, and carried out by the candidate

___________________________ _________________

Signature of Scoutmaster/Coach/Advisor Date

___________________________ _________________

Signature of representative of Date

religious institution, school, or community


Statement of ambitions and life purpose
Statement of Ambitions and Life Purpose sheet)—The one you used in the proposal.

You do not need to fill this out when you are submitting your project for District Approval…. Only need this when you finish your project and are submitting for your Board of Review.


Letters of recommendation
Letters of Recommendation sheet)—The one you used in the proposal.

  • Do not need while working on Eagle Project

  • Do not need them when submitting an Application to Council for a Board of Review

  • MUST HAVE ALL LETTERS OF RECOMMENDATION BY BOARD OF REVIEW NIGHT –No exceptions


Good luck
GOOD LUCK sheet)—The one you used in the proposal.

May the Force be with You!


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