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Graphics for Project Planning

Graphics for Project Planning. Grafische Communicatie, Wk.7 Informatiekunde Communicatie- en Informatiewetenschappen. Graphics for Project Planning. Why project planning? Complexity Structure Tasks, Time, Resources Graphics Gantt, Pert Example: Linguistics Conference.

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Graphics for Project Planning

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  1. Graphics for Project Planning Grafische Communicatie, Wk.7 Informatiekunde Communicatie- en Informatiewetenschappen

  2. Graphics for Project Planning • Why project planning? • Complexity • Structure • Tasks, Time, Resources • Graphics • Gantt, Pert • Example: Linguistics Conference

  3. Why Project Planning? • Most work can be view as project(s) • teach GC, convert to Euro, advertise service • Project • Goal (implicit success or degree thereof) • Time within which it must occur • Limited Resources • Set of subtasks • some subtasks may in turn have subtasks.

  4. Complex Projects • too large for one person • start e-commerce (in established business) • convert to NT, introduce intranet, write prog. • require input from many people • reissue course catalogue • communication then essential • graphical views: times, tasks, resources

  5. Project Structure

  6. Project Planning • realize goals • on time • respecting task dependencies • within limited resources • planning is essential

  7. “Scriptie” Planning, First Pass • Goal: Scriptie, 15 Aug 2002 • Plan • Chap. 1 - 15 Apr. • Chap. 2 - 15 May • Chap. 3 - 15 June • Chap. 4 - 15 July • Chap. 5 - 15 Aug.

  8. “Scriptie” Planning, First Pass • too vague, no clear subtasks • reason for duration? • same duration needed? • realistic? • Goal: Scriptie, 15 Aug 2002 • Plan • Chap. 1 - 15 Apr. • Chap. 2 - 15 May • Chap. 3 - 15 June • Chap. 4 - 15 July • Chap. 5 - 15 Aug.

  9. “Scriptie Planning” • Goal: Scriptie investigating DB as basis for multipurpose publishing • example: course information • student view (“studiegids”), curriculum (objectives), functioning (w. evaluations) • Tasks • examine literature, report • define experiment, report • conclusions

  10. “Scriptie” (in 4 months)

  11. “Scriptie” (in 4 months)

  12. Task Structure • “natural” hierarchy in task-subtasks

  13. Tasks Partially Determine Time • Food before calling family • Water in pot before turning stove on • Boil water before pouring over coffee

  14. Pert Charts • Visualize task dependencies • make coffee requires boiling water • Derive temporal dependencies • first boil the water, then pour it over coffee • May become complex boil pour

  15. from MS Project (see assignment four)

  16. Structure in Pert Charts • Schedules can slip • Projection to time line shows consequences • MS project recalculates schedule! food call family 15 min 7 am 7:15 am

  17. Resource Constraints • Responsibilities for tasks are assigned to individuals • Easy to confuse “has ability to do task” with “can assume responsibility” • Time may not be available

  18. Visualizing Availability • bar = 100% • 3 people 7-7:01

  19. Gantt Charts • tasks shown by bars • beginning, end • % fte = line thickness • not in MS project Task 1 Task 2 end begin

  20. Example: Linguistics Conference • 100+ attendees • Kf 20-40 • 3-4 organizers • volunteers, session chairs, support • 10-60 referees • 3-4 conferences/year

  21. sponsors publicity call for papers invited speakers selection of papers publications program rooms AV equipment demonstrations exhibitions coffee lunches hotels dinner Tasks

  22. sponsors publicity call for papers invited speakers selection of papers publications program rooms AV equipment demonstrations exhibitions coffee lunches hotels dinner General Local

  23. New Steps • Temporal, internal priority • check w. sponsors before committing money (inviting speakers) • CFP before selections • Solicit help (program committee) • Propose Schedule

  24. MS Project View

  25. Management Graphics • Aid in complex planning, communication • Sensitive to task dependencies, time, resources • Check on consistency of planning, fidelity to original plans, schedules

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