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Eval & FitRep Training. CINCPACDet111 NMCRC Tulsa, OK OCT 2002. Get off to a good start!. - Plan ahead. - Allow yourself plenty of time. - Organize your thoughts - Make notes of things you’ve done (AT, ADT, IDT, special training, major project, awards received…)

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Presentation Transcript
slide1

Eval & FitRep Training

CINCPACDet111

NMCRC Tulsa, OK

OCT 2002

slide2

Get off to a good start!

- Plan ahead.

- Allow yourself plenty of time.

- Organize your thoughts

- Make notes of things you’ve done (AT, ADT,

IDT, special training, major project, awards

received…)

- Download the software ...

slide3

http://www.persnet.navy.mil/pers311/nf98a.htm

Click here &

read these first!!

slide4

After reading

the Instructions

Click the red ball.

This is what

you’ll see

pop up

(or something similar)

slide5

At the bottom of the NAVFIT 98A

download page is the link to

NAVADMIN 213/02.

READ THIS prior to starting your

Eval or FITREP. The rules have changed!!

slide6

http://www.bupers.navy.mil/navadmin/

Or you can search

for all NAVADMINS

@ BUPERS.NAVY.MIL

slide8

Highlight “Root” and select “Create Folder”. This will

give you a Master Document filler to fill in those

blocks which will remain the same on all Evals or

FitReps within the folder.

slide9

Like all computer programs,

nothing is perfect!

Keep an eye on these blocks

as you fill out the reports...

slide10

* Highlight “Root”, then select “FILE”, “NEW”,

“FOLDER” and use a naming convention that is easy

for you to remember. i.e.. “Rate_DateDue”

* By highlighting any folder, you can make subfolders

to that one

slide11

Highlight the folder in which you

want to work and select either

“Create FitRep” or “Create Eval”

You’ll get a nearly filled in blank to start

adding your information.

slide12

To work back page:

- “EDIT”

- “Back Page”

or “Ctrl B”

slide13

Back page:

You are limited to

18 lines; Plan Well!!

Start with “10pt”

slide14

When you’re

done with the

narrative,

don’t forget “TOOLS”,

“Spell Check”!! (F7)

slide15

After double checking

all your blocks and

write ups;

“TOOLS”,

“VALIDATE REPORT” (F9)

Keep an eye on Report Average as

well as the Folder Average

slide16

After VALIDATING each report,

VALIDATE the whole folder.

This is the “easiest way”

to spot and fix problems

slide17

To save to a disk, select “Export Folder”,

save to “A” drive and name it so you and others

will understand it. It saves as an “.MDB” file

Each report can be printed

individually or you can print

the whole folder at once.

slide18

Need a copy of the basic Eval/FitRep Instruction?

You’ve got it…

Need some of the NAVADMIN changes??

You’ve got them…

slide19

These are the fundamentals of the

NavFit98A program.

With practice, and a few mistakes,

you can master the

program within about 2 hours.

Actually writing the Eval

or FitRep takes longer…

or at least it should….

slide20

Eval and FitRep

Writing Tips

slide21

ADMINISTRATIVE MESSAGE

ROUTINE

R 301820Z JUN 00 ZYB MIN PSN 413831J20

FM CNO WASHINGTON DC//N1//

TO NAVADMIN

UNCLAS //N01610//

NAVADMIN 167/00

SUBJ/COMMENTS IN PERFORMANCE EVALUATIONS ON RETENTION EFFORTS//

REF/A/DOC/BUPERS/02AUG95//

AMPN/REF A IS BUPERSINST 1610.10, NAVY PERFORMANCE EVALUATION AND

COUNSELING MANUAL//

RMKS/1. ANNEX N, PARA N-11A OF REF A ADDRESSES THE REQUIREMENT FOR

COMMENTS ON RETENTION EFFORTS, AND QUALITY OF RESULTS IN FITREPS ON

COMMANDING OFFICERS AND OTHER OFFICERS WITH THE RESPONSIBILITY FOR

ENLISTED PERSONNEL. RETENTION IS A CHAIN-OF-COMMAND EFFORT, AND

COMMENTS ON THESE EFFORTS ALSO NEED TO BE MADE IN FITREPS/EVALS OF

ENLISTED PERSONNEL IN POSITIONS OF RESPONSIBILITY.

2. EFFECTIVE IMMEDIATELY, CHANGE ANNEX N, PARA N-11A TO READ "IN

REPORTS ON COMMANDING OFFICERS, OFFICERS, CHIEF PETTY OFFICERS, AND

LEADING PETTY OFFICERS, WHO ARE RESPONSIBLE FOR OFFICER AND ENLISTED

PERSONNEL, COMMENT ON EFFORTS AND QUALITY OF RESULTS IN FOSTERING A

COMMAND AND WORKPLACE ENVIRONMENT CONDUCIVE TO THE IMPROVEMENT OF

PERSONNEL RETENTION. CONSIDER CONTRIBUTION TO PERSONNEL ADVANCEMENT,

INCREASED EDUCATIONAL OPPORTUNITIES, OVERALL CAREER DEVELOPMENT, AND

RESULTS OF RETENTION EXCELLENCE AWARD PROGRAMS. WHERE APPROPRIATE,

COMMENT SPECIFICALLY ON SUCCESSFUL EFFORTS IN THE RETENTION OF

JUNIOR OFFICERS AND ENLISTED."

http://www.bupers.navy.mil/navadmin/

Stay Current..

Keep your eyes open

for the newest NAVADMINs

slide22

Review past Evaluation

and

FitRep problems

slide23

Remember the point of what you are doing:

- Recognition of a job well done

- Record of achievements and hard work

- Rewarding those sailors who deserve it

- End Result:

PROMOTION!

- Self Satisfaction

- Self Esteem

- More Pay

- More Responsibility

- Recognition

slide24

Words to Live By”

  • Become familiar with references the Eval/FitRep Instruction, NAVADMIN changes and NAVFIT98A.
  • Know your people and what they have done (at drill, on AT, and in civilian life).
  • Be concise, factual, specific, and objective.
  • Start writing your best sailor’s Eval or FitRep first. You may run out of steam before you get to it.
  • In the bullets, start with a past tense action verb to describe what the person did and then explain how it helped the Navy or why is was good. (i.e., “Established an in-depth training program in her department which has increased average training time 20% and brought unit promotion rates from 0% to 30%.”)
slide25

Keep bullets to two sentences or phrases whenever possible.

    • Served as National Fleet Anti Terrorist coordinator

identifying and meeting 32 critical security requirements,

which developed future warfare capabilities in overseas

port defense, common operational picture, and knowledge

management.

    • Stood Operations Center CDO watches during Bright

Moment ‘01 for high tempo Oklahoma based multinational

experiment responding to three national emergencies

with no injury or intrusion incidents.

    • Identified a process improvement for how NMCRC Tulsa

tracks and assigns contract rooms that decreased the frequency

of grumpy Commanders berthing together and saved

$100,000 per year.

    • Achieved full billet qualification in the shortest time ever

recorded for either active duty or reserve components.

slide26

Paint a word picture of the person by noting inner

characteristics such as imagination, organization,

assertiveness or by mentioning behavioral traits such as fit

and trim, good sense of humor, natural team builder,or a

demeanor that promotes trust.

  • Allow yourself plenty of time so you can capitalize on the
  • limited space to best reflect the individual. White space in
  • the narrative doesn’t help a selection board choose the
  • right person to promote.
  • If you are going to mention negative traits in an

EVAL/FitRep make sure that you have previously counseled

the person about the issue.

It must not be a surprise to them.

  • Try to mention performance in each of the primary and

collateral duties mentioned in the previous block

(show how the individual has done at all duties assigned).

This may be difficult with the limited space afforded,

in which case prioritize.

slide27

Prioritize the bullets. Keep in mind the briefer reading this FitRep may have never participated on a board before and may only scan the bullets. Make sure the first is the strongest and so on.

  • Individual\'s name should be written LAST, FIRST MI,

use NMN if no middle name or initial and suffix such as JR/SR/III. Omit spaces and punctuation, which occur within a name. (OBRIEN, PATRICK J III, or SMYTH, ANN NMN). See Eval/FitRep Inst. for more examples.

  • Reporting senior\'s name is written as LAST, FIRST INITIAL space MIDDLE INITIAL. No periods are used after the initials.
  • Justification comments are required for any block with a 5.0 or 1.0 grade.
  • Make you point clearly and strongly!
slide28

If a sub-trait within a block (33-39) is graded as a 5.0 and

the comments block doesn’t touch on it, consider if you

missed an opportunity to comment or over graded the

sub-trait.

  • Know and use Reference (a) and (b). The product you turn in
  • represents you to your commanding officer.

The quality of the inputs will be used as part

of the individuals’ evaluation process.

      • Pay attention to detail, review, and incorporate

Performance Information Memorandum (PIMS).

      • NavFit98 has a maximum number of lines allowable for

the narrative block. Initial indications are that all lines

available are shown on the screen. Double check that your

smooth printout has all the lines on it (in each of the

memo blocks) and edit if required to shorten.

The program may not tell you when you

have exceeded the limit.

slide29

Be concise and to the point. Remember who the final

user of your product is (a selection board member).

Selection boards must get the information quickly and

may only have time to scan and pick out the highlights...

make sure they get what you intend them to.

Always write to the intended audience.

  • 100% mobilization qualified
  • and drill attendance is assumed.
  • If you are short of space these are
  • good candidates to be omitted.
  • Use past tense, as EVAL/FitRep
  • will be submitted after the fact
  • regardless of when it is prepared

and chopped.

slide30

Double check spelling of name, dates of marking

period, and SSN everywhere they appear.

  • Ensure that physical readiness, date checked aboard, and
  • date of rank are filled in and correct. (Don\'t leave a note saying
  • it may not be correct; otherwise the message you send is that you
  • don\'t know how to find the information or you value your time
  • more than that of the next person who will chop/sign the
  • EVAL/FitRep.)
  • Make sure that the EVAL/FitRep period starts the day after the
  • previous EVAL/FitRep. Uncovered periods or overlaps reflect
  • poorly on you, the Commanding Officer, and the unit as well as
  • confuse selection boards.
slide31

Use upper and lower case letters in a narrative

(NOT ALL CAPITALS), and no underlining, bold,

italics, etc.

  • Last line of comments shall include AT/ADT/

Special IDT training

  • AT/ADT: Location; dates, waived, or None this period
  • A period at the end of a sentence is usually followed

by two spaces but where space is limited one will suffice.

  • You will probably be asked to submit a draft Eval

or FitRep on yourself. Reasons:

      • You know best what you have done
      • You need to practice writing them for when you are in a supervisory position
      • PAY ATTENTION TO DETAILS!

Your Eval or FitRep inputs say a lot about you.

slide32

Pass in a package with:

    • New Evaluation (paper copy and a computer disk)
    • Last Evaluation (ensures continuity of grading)
    • AT/ADT PIMs
    • Copy of any award citations / LOCs, etc.
    • Exam results; PFA results
    • Any civilian recognition or education achievements
  • Can’t figure out NavFit 98A??? Do your narrative in

any word processor and save as a “.txt” file.

  • Don’t have a computer? Try the library, neighbor,

ResCen, work…. Come on, it’s the new Millennium!

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