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State of Indiana Bids for Bituminous & Aggregate Product Purchases for 2011 PowerPoint PPT Presentation

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State of Indiana Bids for Bituminous & Aggregate Product Purchases for 2011. Nicole Kenney Strategic Sourcing Analyst Indiana Department of Administration [email protected] 317-234-5584. TOPICS INCLUDED. Bid Information Step by Step Guide Frequently Asked Questions

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State of Indiana Bids for Bituminous & Aggregate Product Purchases for 2011

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State of Indiana Bidsfor Bituminous & Aggregate Product Purchases for 2011

Nicole Kenney

Strategic Sourcing Analyst

Indiana Department of Administration

[email protected]



  • Bid Information

  • Step by Step Guide

  • Frequently Asked Questions

  • Event Timeline

  • Resources


  • The State of Indiana invites locals to participate in two upcoming bids

    • Bituminous Products (“hot mix”) – PICK UP ONLY

    • Aggregate Products – PICK UP & DELIVERY

  • This is the first time the state has asked locals to participate in the bid process for these products

    • Quantities are not guaranteed to the vendors; they are provided as insight into the potential purchases by the participating entities. This will achieve the most aggressive prices from vendors.


  • The state anticipates significant savings by including local entities in the bid process

    • The additional local business is incentive for more aggressive pricing from vendors

  • Historically, the state has awarded these products to every qualified vendor so these products were not awarded strategically by price

    • The state will aggressively evaluate prices bid by vendors


  • The state will evaluate and award both the Bituminous Bid and Aggregate Bid by price (meeting specifications) by INDOT Sub-District.

    • INDOT District Map:

  • This will result in multiple vendors for each INDOT DISTRICT available to local entities to purchase products in 2011.


  • Go to and log in with your username and password from top right hand corner of the page

  • Problems with login [email protected]


  • Then, click green RESPOND button next to Bituminous & Aggregate Products Bid 2011

  • From the main page, click BID REQUESTS

  • Then Click RESPOND


  • You will see the following at the top of your screen

    • Name

    • Description

    • Type: Commitment

    • Close Date: October 15, 2010

    • View FAQ

  • Scroll down to enter your NAME and PHONE

  • Enter in any COMMENTS you wish to tell us about your response

    • For example, you can tell us you want to participate in both the bituminous and aggregate bids and that you have entered in your estimates in the line items


  • Below the comments box, click the ARROW to expand and see the line items for the two product categories: Bituminous Products, Aggregate Products

  • Click the PENCIL to add information to the items your entity purchases

  • The firstline item in each category has the minimum specifications as defined by INDOT. Please refer to this document for any question on the line item components.


  • Enter in the following information:

    • Last Price Paid: enter the price your entity paid in 2010

    • Last Supplier Used: enter the supplier(s) used; if multiple suppliers used – enter all names with commas

  • Then click NEXT to enter your tonnage and delivery information



  • Enter your estimated 2011 QUANTITY (in tons), select your address, then click ADD DELIVERY NEED

    • Delivery Method & Notes is only applicable for AGGREGATE PRODUCTS

  • Click FINISH

    • This will take you back to the main page where you can enter information for another LINE ITEM or SUBMIT your bid


  • After you click FINISH when entering a line item, it will take you back to the main page. Scroll to the bottom to review your responses you have entered; click the pencil to go back to make changes

  • Click SUBMIT to participate in the state’s bid.

    • Only those categories you enter in line item information will be the bids your entity will participate. For example, if you enter information for bituminous products, but no aggregate line items, your entity will participate in the bituminous bid, not the aggregate bid.

    • You will receive a confirmation EMAIL almost immediately after you click SUBMIT


  • I entered in my line items, clicked ADD DELIVERY NEED, clicked FINISH, and it took me back to the first page. Did you get my response?

    • No, you still need to click the SUBMIT button at the bottom right corner on the main page.

      • Before you click SUBMIT, scroll to the bottom of that page, click the arrow to expand the line items.

        • It should now say “responded” in the line items that you entered in information. You can also click the PENCIL again to make more changes.

    • You will receive a confirmation email in your inbox almost immediately after you click SUBMIT.



IDOA Bituminous & Aggregate Website:

Contact Information

Nicole Kenney

[email protected]


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