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WSCA Office Supplies. Multiple Award: OfficeMax Contract Number 9803 Staples Contract Number 9802 Metro Office Solutions Contract Number 9798. Office Supplies Sourcing Team. Pam Johnson, Oregon – Lead State Tom Mayer, Alaska Tom Spiker, Colorado Bonnie Sletten, Idaho

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WSCA Office Supplies

Multiple Award:

OfficeMax Contract Number 9803

Staples Contract Number 9802

Metro Office Solutions Contract Number 9798

WSCA Office Supplies Webinar January 2010


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Office Supplies Sourcing Team

Pam Johnson, Oregon – Lead State

Tom Mayer, Alaska

Tom Spiker, Colorado

Bonnie Sletten, Idaho

Gail Burchett, Nevada

Elizabeth Clark, Oregon

Larry Thacker, Utah

Douglas Richins, WSCA

WSCA Office Supplies Webinar January 2010


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Procurement Process

Compliant with Oregon Law pursuant to its authority under OAR 125-246-0170(3).

Competitive sealed Proposal, pursuant to ORS 279B.060 , OAR 125-247-0261 and OAR 125-246-0450.

Release Date – May 4, 2009

Pre-Proposal Conference – May 14, 2009

Proposal Closing date – October 8, 2009

WSCA Office Supplies Webinar January 2010


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Procurement Process cont.

WSCA Office Supplies Webinar January 2010

Suppliers could respond for all states, or a single state

  • Proposals to Provide All States – 6

  • Single State Proposals Received

    Nevada – 1

    Alaska – 1

    Colorado – 2

    Utah - 1


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Evaluation Process

Mandatory Requirements

Desirable Features – 500 possible points

Pricing - 500 possible points

1,000 total

WSCA Office Supplies Webinar January 2010


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Total Points for Awardees

OfficeMax 870.038

Staples 851.442

Metro Office 846.999

Single State Awards

Office Depot (Utah) 792.960

Sun (Colorado) 769.746

EON (Colorado) 756.768

WSCA Office Supplies Webinar January 2010



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WSCA Contracts for Office Supplies and Service

WSCA Office Supplies Webinar January 2010


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Mandatory Requirements of the Contracts

Online Catalog and Ordering Capability

No Forced Substitutions

Service Representatives

Training

Key Persons

Freight Policy

Shipping

Delivery and Distribution of Goods Shipped 

Reporting Requirements

Emergency Management and Recovery

WSCA Office Supplies Webinar January 2010


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Scored Desirable Features of the Contract

Excellent Customer Service

Return Policy

Contract Management

Implementation and Communication

Sustainability

ESB/MBE/WBE

Packaging

Environmental Practices

CRP / QRF

Retail Store Purchases

WSCA Office Supplies Webinar January 2010


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Category Discounts by SupplierVendor Specific Catalog

WSCA Office Supplies Webinar January 2010


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Category Discounts (2)(Vendor Specific Catalog)

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Category Discounts (3)(Vendor Specific Catalog)

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Category Discounts (4)(Vendor Specific Catalog)

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Category Discounts (5) (Vendor Specific Catalog)

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Spreadsheet of Category Discount comparisons

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OfficeMax

WSCA Office Supplies Webinar January 2010


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OfficeMax Contract Number 9803

- Customer Service & Contract Management Teams:

Existing Dedicated Infrastructure & Management Teams supporting State and Local Governmental entities to ensure compliance and seamless Implementation

100% US-Based Customer Service Teams

Reporting tools, online and custom reports available by request done to end-user levels at no charge

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (2)

- Highlights: The OfficeMax Vendor Specific Catalog discounts apply to all products within their Full Line Catalog.

Approx. 13,000 items designed to meet all the requirements large organizations or businesses might have for Office Supplies, Toner, Paper, etc. This is not a mini or abbreviated catalog!

Includes:

Office Supplies

Paper

Ink & Toner

Technology Supplies

In-Stock Furniture

Over 2500 Recycled items + 1300 additional environmentally preferable items (clearly identified)

Over 600 MWESB manufactured items (clearly identified)

Guides and information

More

- Discount Structure: All discounts are from Mfg List as updated quarterly and are absolute = no floors or exceptions.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (3)

- Key Elements of this contract are:

Online Catalog, Ordering and Reporting Capability

-Service Representatives:

- Representatives located throughout the States

- Training:

Training at no charge available on:

Online ordering and reporting

Contractual and organizational objectives and goals

Sustainability

Productivity

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (4)

- Key person:

Adam Just, Senior Key Account Manager

503-857-3191

[email protected]

- Freight Policy:

No freight charges on catalog item orders (Alaska, Hawaii may have up charge)

- Shipping:

Next day delivery is available in most service areas for orders placed by 4:00PM (second business day delivery in some rural or remote areas). Scheduled sustainable deliveries are also available.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (5)

- Delivery and Distribution of Goods Shipped:

Delivery by OfficeMax private fleet drivers or contracted carrier.

- Reporting Requirements:

Reports available:

Usage with detail to cost center end-user level

Recycled items with % of recycled content

MWESB items

Custom report to meet customer needs

Custom invoicing reporting

- Emergency Management and Recovery:

Per the RFP and may be tailored for each state via the Participating Addendum

- Excellent Customer Service:

Over 700 US-Based customer service personnel available via online system, 800 # and email.

Customer service phone calls answered on average within 15 seconds

Live Online Customer assistance

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OFFICEMAX (6)

- Return Policy:

Return Policy key points

Catalog items can be returned for credit within 30 days of purchase

Unless defective, items should be returned in resalable condition and in unmarked original packaging for full credit or replacement

Returns can be initiated online at officemaxsolutions.com using your normal logon, or by calling 1-800-472-6473

An Authorization to Return (ATR) will be issued and should accompany the item being returned (please do not write on the item packaging).

Upon the ATR being issued, a pick-up will be initiated to occur typically within 3 business days

Credit will be issued upon return and inspection by OfficeMax

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (7)

- Contract Management:

Customized account and contract management conducted by tenured OfficeMax representatives.

Emphasis placed on Organizational Savings, Productivity and Sustainability Goals.

Structured Business Reviews and Previews for saving opportunities.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (8)

Implementation and Communication:

OfficeMax’s implementation team will provide a simple and prompt activation and roll-out.

To get started: Contact Adam Just at the email address or phone number provided above.

Structured and flexible Implementation plans addressing goals and needs of the organization and designed to reach all end-users.

Regular communication and business review meetings to look ahead and preview the Organization’s goals and initiatives with emphasis on savings opportunities.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (9)

- Sustainability:

Approximately 4000 items that are recycled, re-usable and reduction oriented.

“Tote” delivery program in selected areas to reduce the packaging and CO2 levels associated with standard deliveries. Reports generated to track progress.

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OFFICEMAX (10)

Sustainable items clearly identified online and via a distinctive recycled item online catalog search

Shopping lists customized to emphasize sustainable items

Buyer’s Guide for “Environmentally Preferable Office Products” available with emphasis on TCO (Total Cost of Ownership)

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (11)

- ESB/MBE/WBE

Over 600 MWESB manufactured items stocked.

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OFFICEMAX (12)

- Packaging:

OfficeMax recycles packaging wherever possible in their own operations.

As standard practice, they use only readily recyclable filler in our packaging

Do not use as standard practice poly-styrene or molded plastic as filler

Orders will be delivered in a box, manufacturer’s carton, or reusable “tote”.

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OFFICEMAX (13)

All packages will include a label showing the account # and consignee#, (ship-to code). Delivery information includes; “attention to”, cost center, release and routing information, system generated invoice # and PO#, and delivery address.

A packing list will be included providing detailed product information on the delivery contents as well as: “attention to”, cost center, release and routing information , system generated invoice # and PO#, and delivery address and contact information.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (14)

Alternatively, where regular delivery by OfficeMax delivery personnel is received, empty cartridges can be put in empty boxes or reusable “totes” and placed in the normal delivery area and OfficeMax drivers will collect and return for recycling.

OfficeMax also supports several manufacturer based programs for cartridge recover and recycling including those of Hewlett Packard

For participation in Manufacturer direct empty toner recycling programs, follow the instructions in the product packaging or contact your OfficeMax representative for more details.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (15)

CRP/Qualified Rehabilitative Facility (QRF):

Stocks in excess of 700 products supplied by AbilityOne suppliers (Formerly known as NIB/NISH).

Facilitates closed loop paper program with our manufacturer partner, Boise Paper, and Oregon’s contracted QRP recycling partner.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (16)

- Retail Store Purchases:

“Retail Connect Cards” are available for use at over 1000 OfficeMax retail stores nationwide for contractual pricing on like items.

The cards can invoice the customer’s account to the cost center/end-user level or be used in conjunction with a P-Card.

“Retail Connect” purchases are verifiable, reportable, and tied to your account.

Detailed usage and savings reports are available on the cards use.

WSCA Office Supplies Webinar January 2010


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OFFICEMAX (17)

- Environmental Practices:

End of life commodities:

Actively recovers, and collects to return for recycling empty toner cartridges.

Contact OfficeMax, just as in a return, noting the request for empty cartridge pick-up, and an Authorization to Return (ATR) and pick-up will be initiated.

WSCA Office Supplies Webinar January 2010


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STAPLES

WSCA Office Supplies Webinar January 2010


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STAPLES Contract Number 9802

- Staples WSCA Representatives:

please contact: Don Hasch, Vertical Market Senior Manager (714) 868-4274 [email protected]

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STAPLES (2)

- Training:

Staples Advantage offers multiple training methods to assure participants have a full understanding of the WSCA program

Training Webinars or on-site for large groups or one-on-one training

On-Site “Kick-Off” or Orientation Events

Quick-training guides and complete “User Reference Guides” which are available on our ordering website along with online tutorials that walk-through the most common ordering procedures

Additional training options may be available, upon request

Ongoing training is provided for authorized purchasers once your program is in place

Shopping lists can be created to ensure a quick and easy online buying experience

WSCA Office Supplies Webinar January 2010


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STAPLES (3)

- Key person:

Don Hasch – Senior Vertical Market Specialist – 714-868-4274

[email protected]

WSCA Office Supplies Webinar January 2010


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STAPLES (4)

- Freight Policy:

All shipments shall be F.O.B. Destination; freight prepaid and allowed.

- Shipping:

Staples Advantage offers deliveries directly to the ordering department/division address under the WSCA contract

Next-Business Day delivery

Deliveries are completed by Staples drivers in most areas (occasionally UPS may be used)

WSCA Office Supplies Webinar January 2010


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STAPLES (5)

- Reporting Requirements:

Authorized Purchasers may request monthly electronic (Excel) usage and quality reports. These reports will include at a minimum, but not be limited to, the following metrics in any particular order:

Fill rate

Delivery success rate

contract number (WSCA),

Usage broken down by state agency, political subdivision, location and agency requestor

Number of orders placed

Total dollar value of orders placed during the reporting period

Average value of each order

Customized ad hoc reports also available on request

WSCA Office Supplies Webinar January 2010


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STAPLES (6)

- Emergency Management and Recovery:

In the event of a natural disaster, Staples deploys various recovery plans, based upon an analysis of the business impact for different scenarios. Their local account management, distribution/fulfillment centers, and delivery teams will communicate (phone, email and in person) with the customer as to the extent of the disaster areas affected; and implement an action plan based upon customer needs.

WSCA Office Supplies Webinar January 2010


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STAPLES (7)

- Excellent Customer Service:

Customer Service Phone # 1-888-238-6329

Customer Service Fax # 1-888-664-3311

Trained and experienced team of customer service professionals are available Mon – Fri 5:00 am PST to 5:00 pm PST

WSCA Office Supplies Webinar January 2010


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STAPLES (8)

- Return Policy:

Staples guarantees a no-hassle return, regardless of the reason for return. Staples Advantage accepts any product for return for any reason within 30 days of receipt from our customer. Non-defective merchandise returns must be in saleable condition in original packaging/cartons and with original documentation for credit. Furniture returns must be in original cartons.

Some furniture and custom ordered products will not be accepted for return or credit, please contact your account representative for details

End user can request a return online or by calling customer service, a Return Authorization number is generated (via email for online requests and verbally for telephone requests). Note the RA number with the return product and place at normal delivery location for pick up.

WSCA Office Supplies Webinar January 2010


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STAPLES (9)

- Contract Management:

Staples Advantage has assigned all WSCA Contract Management to one coordinator, Don Hasch who is experienced in managing government contracts and programs and is responsible for all aspects of WSCA. Don Hasch will work with Staples internal audit team to ensure accuracy and adherence to all components of the WSCA contract.

WSCA Office Supplies Webinar January 2010


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STAPLES (10)

To kick-off implementation, Staples’ Field Marketing Team will put together a Marketing Communication plan in order to keep end-users informed about the new vendor status, training opportunities, launch date and any other activities involved.

In addition, Staples Field Marketing Team can assist in driving your initiatives, such as sustainability and cost reduction through customized marketing campaigns.

WSCA Office Supplies Webinar January 2010


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STAPLES (11)

Sustainability:

Staples is committed to helping your organization reach the sustainability goals and reducing your supply costs.

Reporting – Recycled Content, Environmental Impact, LEED Certification

Online catalog reducing the need for paper catalogs – visit

www.staplesadvantagecatalogs.com

WSCA Office Supplies Webinar January 2010


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STAPLES (12)

- ESB/MBE/WBE

Innovative Diversity Supplier programs

Full selection of MWBE Diversity products clearly identified with MWBE icons in our printed and online catalogs

WSCA Office Supplies Webinar January 2010


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STAPLES (13)

- Packaging:

Staples’ SmartHold program has resulted in reductions in packaging waste by up to 20%.

Detailed and customized information can be applied to packaging labels

WSCA Office Supplies Webinar January 2010


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STAPLES (14)

- Environmental Practices:

Staples Advantage will provide tools to help manage the customer’s environmental practices.

Program to recycle ink and toner cartridges

Order Consolidation Calculator: Staples developed a process to help end users identify costs associated with small orders

WSCA Office Supplies Webinar January 2010


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STAPLES (15)

Achieved a 20% “Green Power” utilization throughout Staples facilities

Sourcing more than 50% of all paper products from Forest Stewardship Council (FSC)http://www.fsc.org/about-fsc.html sources

Paper reduction strategies and education available through Staples account manager

WSCA Office Supplies Webinar January 2010


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STAPLES (16)

- CRP/Qualified Rehabilitative Facilities (QRF):

Staples Advantage is committed to integrating diverse suppliers into sourcing, purchasing and merchandising processes and mentoring these suppliers so that they may develop a strong foundation for future growth.

WSCA Office Supplies Webinar January 2010


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STAPLES (17)

- Retail Store Purchases:

Here’s what users can expect when registering a P-card or a Credit Card:

Gives you the lower available price - either 10% off Staples.com pricing or the retail price, whichever is lower at time of purchase (not at the same contract discount structure)

WSCA Office Supplies Webinar January 2010


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STAPLES (18)

The registration process is simple as well as PCI compliant. All customer data is encrypted so credit card information is secure

Bills directly to the credit card statement of the registered Procurement Card or Credit Card and is also captured for reporting purposes

Registration is quick and easy – once submitted, users will receive confirmation within minutes

Available for American Express, Master Card, Visa and Discover credit cards

WSCA Office Supplies Webinar January 2010


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STAPLES (19)

- Implementation and Communication:

Staples Advantage prides itself with the ability to successfully implement local, state, and federal government clients.

The implementation will span approximately 30-45 days or less depending on the size of your department. A detailed, customer-specific plan and timeline will be customized based on requirements identified.

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METRO OFFICE SOLUTIONS

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METRO OFFICE SOLUTIONS Contract Number 9798

- Key Elements of this contract are:

Service Representatives:

Contract Manager - NASPO

Stephen De Jonghe

(775) 848-5463

[email protected]

Customer Service

(877) 638-7641 X 1

[email protected]

Local Account Representation will be assigned at a future time.

WSCA Office Supplies Webinar January 2010


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METRO (2)

- Training:

General instruction relating to:

On Line Ordering Capabilities

Working with Metro Office Solutions

Understanding the Tier 1 minority Status

Billing

Returns

Delivery

Contacts

Account set up

Additional capabilities:

Approval Routing

Blocked items

Budget limits by agency

Desktop delivery/special delivery needs

Billing customization

WSCA Office Supplies Webinar January 2010


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METRO (3)

- Communication vehicle

Face to Face training

Group Roll out meetings

Webinar

Conference Call

On Line Help Desk

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METRO (4)

- Key persons:

Stephen DeJonghe – Contract Manager

(775) 848-5463

[email protected]

Tom Enns – Vice President of Sales

(916) 501-9720

[email protected]

WSCA Office Supplies Webinar January 2010


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METRO (5)

- Freight Policy:

No minimum order

No freight charges on all catalog and web orders

(Special orders – i.e. furniture, large drop shipments will be pre-quoted with a freight charge prior to acceptance of the order)

WSCA Office Supplies Webinar January 2010


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METRO (6)

- Shipping:

Metro Office Solutions is next day to all major markets within the States.

1- 2 day for all outlaying delivery points. Each agency will be analyzed for the appropriate shipping method.

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METRO (7)

- Delivery and Distribution of Goods Shipped:

Metro Office Solutions distribution center will provide 1-2 day delivery for each state.

Metro Office Solutions will be utilizing a combination of delivery choices. Your orders will be shipped in the appropriate 1 – 2 day delivery via contracted courier, or an overnight delivery service.

WSCA Office Supplies Webinar January 2010


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METRO (8)

- Reporting Requirements:

Metro Office Solutions can offer a variety of reports to each user to access the site and subscribe to the following options:

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METRO (9)

User Reports

Usage Report by Cost Center

Usage Report by Ship to Location

Usage Report by Charge Code

Order Status Report

Charge Code Summary Report

Administration Report – Ship To

Administration Report- Cost Center

Administration Report – User

User Ship to Selection

User Cost Center Selection

User Company List Selection

User Charge Code Selection

Order Approval Setup Report

Customized Reports as needed

WSCA Office Supplies Webinar January 2010


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METRO (10)

- Emergency Management and Recovery:

Metro Office Solutions first determines the scope of the disaster by contacting the contract administrator within that State.

Orders that are pending for delivery would be held or delivered if the delivery point is accessible.

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METRO (11)

- Excellent Customer Services:

Metro Office Solutions has a dedicated team of professionals who are fully trained to field all questions including, use of the web tool, deliveries, tracking of orders, accounting concerns, sourcing of items, and returns.

Hours of operation are 5:30am (PST) to 5:30pm (PST).

Customer Service Phone 877 638-7641

Customer Service Fax 877 859-1875

Email [email protected]

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METRO (12)

- Return Policy:

Metro Office Solutions accepts returns up to 30 days after purchase, requiring that the item be returned in its original packaging.

Metro Office Solutions will give an ‘Instant Credit’ without pickup for all returns under $15.00. All other returns will be picked up within 3 business days and credited to the end users’ account within 7 business days or Metro Office Solutions will issue a full credit whether receipt of the merchandise has occurred or not.

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METRO (13)

Metro Office Solutions policy is to issue credits in 7 business days

Returns can be entered on-line or phoned in to our customer service team upon which an RA (return authorization). Credits posted to your account can be accessed on line to view under Edocs tab of their on-line ordering web tool.

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METRO (14)

- Shortages

All shortages reported in 5 days are re-shipped at no charge to the end user with no additional credit or invoice thus reducing the credit re-bill process paperwork flow.

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METRO (15)

- Contract Management:

Each quarter in preparation for the quarterly review process, the report with usage is downloaded for review.

Metro Office Solutions will meet with the WSCA Contract Manager

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METRO (16)

- Implementation and Communication:

Metro Office Solutions will implement a five-phased training program for each participating State.

Phase I Publish and Present

Phase II E-Procurement

Phase III 800# Technical & Office Supply Program Support

Phase IV On-going dedicated and experienced Account Representation

Phase V Quarterly business reviews by assigned location

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METRO (17)

Sustainability:

Delivery - 20% of their deliveries have been assigned to UPS, which puts Metro’s trucks on the road less.

Pick to voice (reduces picking ticket paperwork while increasing accuracy for reduced errors and cost)

Carton consolidation – warehouse management system programmed to reduce # of boxes used to fill orders, which saves boxes, space, freight, fuel, etc

Reuse / recycle – boxes reused for wrap and label orders

Boxes/pallets recycled locally

Produced and distributed a “green” catalog in July 2009

Introduced the Nature Saver ‘Private label’ brand- 104 sku’s

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METRO (18)

-ESB/MBE/WBE

Metro Office Solutions is offering a Tier 1 solution. Metro Office Solutions is an ESB/MBE/WBE company.

Part of the offering includes monthly reports detailing Tier 2 suppliers under the Manufacturers Diversity Report.

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METRO (19)

- Packaging:

Each distribution center is required to use all manufacturers existing packaging for delivery to the end user. Most products are offered to the user in pre- packaged quantities only, thus reducing the need to re pack the product because a user wants 1 each.

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METRO (20)

Each sku listed clearly describes on line the packaging contents by the box and carton to assist the user in selecting the ‘package’ friendly version.

Metro Office Solutions will work with each agency in picking up all boxes for reuse on their next delivery for re-use.

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METRO (21)

- Environmental Practices:

Metro Office Solutions splash page will have complete instructions listed for each accountas to their individual needs on items that can be recycled, reused or remanufactured.

At the warehouse level environmental practices are enforced not just for cost savings measures, but as a socially conscious effort to aid in reducing are overall collective carbon footprint.

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METRO (22)

- CRP/Qualified Rehabilitative Facilities (QRF):

Metro Office Solutions works with the Hope Foundation, which employs individuals with handicaps to assemble new employee kits and all marketing kits for resale and for marketing give-away’s. Metro Office Solutions is integrally involved with the City of Hope, a Cancer Research organization.

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METRO (23)

- Retail Store Purchases:

Metro Office Solutions is a On-line ordering company and has no retail store outlets

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Who Can Use

All Participating WSCA States

All Participating NASPO States

Any Political Sub-Division with permission from Participating State and the Chief Procurement Official.

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WSCA Contact Manager Info.

Pam Johnson

State Procurement Analyst

State of Oregon

(503) 378-4731

[email protected]

WSCA Office Supplies Webinar January 2010


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Next Steps

Each Participating State needs to execute a Participating Addendum with selected contractors

Participating Addendum Process

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Where’s the Information

WSCA Website: aboutwsca.org

- Office Supplies Power Point Presentation

- Sample Participating Addendum

- WSCA Agreements Per Supplier

- Completed Individual State Participating

Addendums

- Category Discounts

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Through the Participating Addendums, States May

Select Contractors

Include their own State Administrative Fee

Include (unique) required Terms and Conditions

Identify options for Political Subdivisions

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Eligibility Process

Will be processed at two different levels

- 1st Phase – States that signed an Intent

to Participate

- 2nd Phase - Other States and individual

entities not included in the 1st Phase

In all cases the State Chief Procurement Official will have the final say who can and cannot participate

WSCA Office Supplies Webinar January 2010


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Eligibility Process Cont.

The WSCA/NASPO Cooperative Development Team (WNCDT) will contact the State Chief Procurement Officials directly to start process (so expect emails from [email protected]).

All 50 states and DC have executed the NASPO Cooperative Memorandum of Agreement, so all are eligible to use any WSCA or NASPO Cooperative contract, at their choice.

WSCA Office Supplies Webinar January 2010


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Who Can Participate

Participation at several different levels

1. State signs Participating Addendum for entire state and its cooperative purchasing venture

- Every legally eligible entity in the state can use

2. State signs a Participating Addendum ONLY for non state entities

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Who Can Participate

3. State does not sign a Participating Addendum

- Every political subdivision PA within that state must be approved by the state chief procurement official

-Sometimes individually

-Sometimes by entity

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Process from Intent to Participate

How do we get states signed up?

Intent to Participate is the trigger, WNDCT will send all states that executed an Intent to Participate a copy of the draft participating addendum

Contract providers will be encouraged to contact all the state chief procurement officials of all states that executed an Intent to Participate and discuss options and alternatives.

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Process from Intent to Participate (2)

3. State chief Procurement official (or designated representative-please let WNCDT know contact information for designated representative) will be WNCDT contact during the rest of the process.

4. State completes the draft participating addendum for each contract provider supplied by WNCDT and forwards it AS A DRAFT back to WNCDT. WNCDT will forward draft to contract provider. Negotiations will take place directly between state and contract provider. When agreement is reached, the state completes and signs participating addendum to WNCDT (at [email protected]). WNCDT forwards signed participating addendum to Contractor. If a state must sign last, send the prepared copy to WNCDT.

WSCA Office Supplies Webinar January 2010


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Process from Intent to Participated (3)

5. Contract provider’s point of contact signs participating addendum and forwards to WNCDT at [email protected]

6. WNCDT will simply annotate date of processing, create a PDF file of the participating addendum

WSCA Office Supplies Webinar January 2010


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Process from Intent to Participate(4)

7. WNCDT will forward copies of the PDF file to state, Contractors point of contact and Contract Lead Administrator

(WSCA/NASPO Cooperative Development Team (Kate and Paul) will complete steps 6 and 7 in one working day)

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Then What?

Participating addendum will be posted on WSCA Website.

Participation will be indicated on the WSCA Website

Contract Providers will create and maintain State specific Website.

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Thank You

Please let the WNCDT know if we can Help:

-Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst

-Paul Stembler, WSCA/NASPO Cooperative Development Coordinator

We use [email protected] to keep traffic about this contract concentrated in one location.

WSCA Office Supplies Webinar January 2010


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PHEW!!!

Questions

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WSCA Contact Manager Info.

Pam Johnson

State Procurement Analyst

State of Oregon

(503) 378-4731

[email protected]

WSCA Office Supplies Webinar January 2010


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