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Facilities and Legal Reform Projects. Presentation for the Core Course on Legal and Judicial Reform for World Bank Staff January 11-14, 2005 . Gerald Thacker. Administrative Office, US Courts Assistant Director for Facilities, Security, and Administrative Services

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Facilities and Legal Reform Projects

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Facilities and Legal Reform Projects

Presentation for the

Core Course on Legal and Judicial Reform for World Bank Staff

January 11-14, 2005

.


Gerald Thacker

  • Administrative Office, US Courts

    • Assistant Director for Facilities, Security, and Administrative Services

  • US General Services Administration

    • Commissioner, Public Buildings Service

    • Head, Public Buildings Service, Atlanta Region


Gerald Thacker (cont.)

  • Consultant on Judicial support systems, primarily on court facilities program

    • Architectural firms

    • US Federal Courts Administrative Office

    • US State Courts

    • International Courts

      • World Bank

        • Venezuela, Guatemala, Philippines

      • USAID

        • Montenegro


The US Federal Courts Model

Not a good model for International courts

  • An adversarial system

  • Extensive use of juries

  • US not a unified system

  • Resource rich

  • Mature legal and internal governing system

  • Mature support system

  • Centrality of courthouses in US towns and cities


Facilities in Legal Reform Projects

  • A necessary tool

  • Appropriate Facilities are Essential to the Administration of Justice

    • Impact of Facilities on Efficient, Effective Judicial Operations

    • Independent Judiciary

  • Judicial Involvement is Essential to Obtaining Appropriate Facilities


Appropriate Facilities Contribute to Judicial Reform Objectives

  • Protection of human rights

  • Foundation of Economic Development

  • Independence of the judiciary

  • Timely, consistent, legally-correct resolution of legal disputes

  • Reduction of case backlogs

  • Transparent, open, responsive and accountable functioning of the courts

  • Capacity of the judiciary to formulate and implement changes in court organization, practices and performance over the longer term


Facilities in Legal Reform Projects

  • Courtroom

    • Adequate space for jurors

    • Adequate space for public observers

    • Separation of litigants for privacy

  • Courthouse

    • Adequate space for consolidated clerks office

    • Adequate space for records

    • Adequate space for evidence storage

    • Separated circulation patterns

    • Appropriate environment for automation


Integrated Courthouse Automation

  • Current and Future Needs

  • Design Implications/Costs and Alternatives

  • Courthouse

  • Courtroom


Automation in the Courthouse

  • Business Processes

  • Electronic Filing

  • Case Administration

  • Recordkeeping

  • Public Access

  • Security

  • Telecommunications

  • Building Operating/Fire & Life Safety


Automation in the Courtroom

  • Presentation of Testimony

  • Presentation of Evidence

  • Taking the Record

  • Access to Ancillary Information

  • In-Court Case Administration

  • Public Access

  • Security


Equipment

Communications

Cabling

Equipment connections

Outside Access

Control Switching

Infrastructure

Conduit

Power

Lighting

Sound Reinforcement

Accommodation

Lines of Sight

Flexibility

The Smart Courthouse


Facilities in Legal Reform Projects

  • Demonstration projects

  • Master Plans for System-wide upgrades

  • Allocation of resources

  • Alternatives


Facilities in Legal Reform Projects

Inevitably controls the project’s critical path

  • Long lead time

  • Relative expense


Facilities in Legal Reform Projects

  • Construction is the last choice

  • Not the First


Timeframes

  • Up to 2000 M2 : 9 to 14 months

    • 2 to 3 months to develop scope of work and contract for design

    • 3 months to design

    • 2 months to contract for construction

    • 6 months to construct

  • 10,000 M2 and up: 3 to 5 years

    • 3 to 6 months to develop scope of work and contract for design

    • 6 months to design

    • 3 months to contract for construction

    • 24 to 36 months to construct


Timeframes

  • Multiple projects can’t always proceed concurrently

    • Limits of courts

    • Limits of design and construction community

    • Availability of construction materials

    • Weather

    • Topography


Timeframes

  • Successful techniques

    • Limit major new construction

    • Design Build

    • Pattern designs

    • Multiple construction awards


Facilities in Legal Reform Projects

  • Just a tool

    • IT

    • Training

    • Human Resources

    • Case Management

    • Court organization/administration

    • Budgeting and financial management

    • Facilities

  • Supports other project goals—not a project goal itself

  • Facilities component should be tied directly to other project goals


Example: Linking Facilities Investments to Reform Goals


Facilities in Legal Reform Projects

Pre-Project Program Assessment

  • General condition of facilities to support reforms

  • Ability of court/government to implement facilities component

  • Current resource allocation

  • Support for on-going maintenance and operations


Comprehensive Facilities Program

  • Functional Assessment/Profile

  • Design Guide

  • Document Current Conditions

  • Long Range Facility Plans

  • Multi-year Capital Plan (prioritization)

  • Yearly Revisions to Long Range Facility Plans and Capital Plan

  • On-going maintenance and oversight


Design GuidePurpose and Use

  • Describes the unique characteristics of courthouses in the Judicial system

  • For Judges, court staff, architects, engineers

  • Directly applicable for new construction

  • Useful for renovations


Types of spaces

Activities/functions

Typical furniture/sizes

Appropriate office sizes

Appropriate adjacencies

Any requirement different from other government buildings

Lighting/Electrical

Security

Wall/floor finishes/telecommunications

Location

Landscaping

Handicapped access

Façade design/appearance

Built-in furniture

Signage

Heating/air conditioning

Design GuideElements


Courthouse exterior

Interior spaces

Main Entrance/Public Lobby

Courtroom

President Judge’s office

President Judge’s secretary’s office

Judge’s office

Intake offices

Civil

Criminal

Executing

Interior spaces (cont.)

Court Archive

Typists’ office

Accountant office

Special spaces

Housekeeper's office

Coffee Bar

Conference Room

Server/computer wiring room

Telephone switching room

Holding cell

Evidence/seized property room

Design GuideSpaces Described


Document Current conditions

Identify needed repairs

Determine future plans/needs

Create inventory of “projects”

Maintenance

Repairs

Alterations

New facilities

Estimate costs for each project

Long Range Facility Plans for Each Facility


Develop a Multi-Year (3-5) Capital Plan

  • Prioritize projects

  • Assign to budget years

    • Priorities

    • Costs

    • Available funding

  • Reorder/revise plan based on

    • Government action on previous budget year’s plan

    • New Information about facility needs


Suggested Criteria for Prioritizing

  • Health and safety of employees

  • Overall building structural integrity

  • Security of employees and judicial process

  • Operating efficiencies and economies

  • Caseload impacted


Priorities and Relative Importance


Facilities in Legal Reform Projects

  • Architecturally attractive

  • Prominent siting

  • Appropriate indigenous materials

  • Durable construction materials

  • Interior functionality and flexibility

  • Local participation in design


San Luis Indigenous Court


San Jose JP Court


Office Interior Libertidad


Natural Ventilation San Andrus


Some Useful Websites

  • Americans with Disabilities Act www.ada.gov

  • Serviceability/functionality

    • International Centre for Facilities www.icf-cebe.com

  • Standards, reference documents, etc.

    • Whole Building Design Guide www.wbdg.org


Thank you.

Questions?


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