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NORTHERN CAPE PROVINCE PRESENTATION TO THE PORTFOLIO COMMITTEE 19 MAY 2006. PMG note: graphics not included please email [email protected] INTRODUCTION TO NORTHERN CAPE.

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NORTHERN CAPE PROVINCE

PRESENTATION TO THE

PORTFOLIO COMMITTEE 19 MAY 2006

PMG note: graphics not included please email [email protected]


Introduction to northern cape l.jpg
INTRODUCTION TO NORTHERN CAPE

  • Bordering the cold Atlantic Ocean, Northern Cape is a province of extremes: the lowest and highest temperatures in the country, the lowest rainfall, the smallest population (2% of the total population of South Africa) and the lowest population density (2,0 persons per square kilometer – compared to 375 people per square kilometer in Gauteng). But the surface area (361 830 square kilometers) is the largest of the nine comprising 30 % of the total area of the country (1 219 090 square kilometers).

  • 36% of the population are under the age of 15 and 4% over the age of 65.

  • Approximately 79% of the entire adult population (aged 20 years and older) of Northern Cape do not have Standard 10.

  • 23% (almost 1 in every 4) of the black population in the Northern Cape have no formal education at all.

2


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NORTHERN

CAPE

REG

I

ON

  • REGIONAL OFFICES

  • DISTRICT OFFICES

  • PROPOSED SERVICE POINTS

  • ONE STOP SERVICE CENTRE

MOBILE UNITS

  • Kuruman

  • Hartswater

Olifantshoek

  • Kathu

Danielskuil

Warrenton

Delportshoop

Longlands

  • Postmasburg

  • Upington

  • Barkly West

Sandrift

  • Kimberley

  • Keimoes

  • Kakamas

Griekwastad

  • Pescodia

  • Galeshewe

  • Douglas

  • Pofadder

Ritchie

Niekerkshoop

Port Nolloth

Aggeneys

Kenhardt

Nababeep

  • Hopetown

  • Prieska

  • Springbok

Strydenburg

Petrusville

Kamieskroon

Vanwyksvlei

Philipstown

  • Garies

Britstown

  • Colesburg

  • De Aar

Carnarvon

Richmond

Hanover

Williston

  • Noupoort

  • Victoria-West

Loxton

  • Calvinia

Fraserburg

Sutherland

3





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PHOTOS OF PM OFFICE

PMG note: graphics not included please email [email protected]


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PM OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]




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REGIONAL OFFICE KIMBERLEY

BACKGROUND

  • KIMBERLEY WAS FOUNDED IN 1870 AFTER THE DISCOVERY OF DIAMONDS AND IN 1887 DE BEERS CONSOLIDATED MINES LTD ASSUMED CONTROL OF ALL THE DIAMOND MINES

  • A TRENDSETTER IN MANY WAYS, KIMBERLEY CAN BOAST THAT IT WAS THE FIRST CITY IN THE SOUTHERN HEMISPHERE TO INSTALL ELECTRIC STREET LIGHTING AND THE FIRST IN SOUTH AFRICA TO SWITCH TO AN AUTOMATIC EXCHANGE, AND THAT IT HOUSED THE COUNTRY’S FIRST STOCK EXCHANGE.

  • OUR BIGGEST TOURIST ATTRACTION BEING THE BIG HOLE WHICH IS 1.5KM IN CIRCUMFERENCE AND ABOUT 365M DEEP, WAS THE RICHEST DIAMOND YIELDING MINE UNTIL IT CLOSED IN 1915.

  • OTHER NOTABLE ATTRACTIONS WOULD INCLUDE THE WILLIAM HUMPHREY’S ART GALLERY AND THE MCGREGOR MUSEUM OF NATURAL HISTORY.

  • OUR PRINCIPAL INDUSTRY INCLUDES DIAMOND CUTTING, THE PROCESSING OF LIME AND TUNGSTEN AND THE MANUFACTURE OF CEMENT AND BRICKS.

  • THE LANGUAGES SPOKEN IN OUR REGION ARE ENGLISH, AFRIKAANS, SETSWANA, XUN!, KHWE AND XHOSA.

  • WE ARE ALSO PROUD TO INFORM THAT THE XUN!, KHWE AND SAN COMMUNITIES ARE +/- 10KM FROM KIMBERLEY, AT A PLACE CALLED PLATFONTEIN

  • THE LANGUAGES SPOKEN BY THEM ARE RECORDED ON OUR NATIONAL EMBLEM

    !KE E: / XARRA //KE (UNITY IN DIVERSITY)


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STATE OF OFFICES

THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2003.

OFFICE CAN BE REGARDED AS A MODEL OFFICE FOR THE COUNTRY.

OFFICE CATERS FOR THE NEEDS SUCH AS IT ARE DISABLED FRIENDLY,

THERE ARE A MOTHER’S ROOM AVAILABLE, A SEPARATE ROOM TO CONDUCT MARRIAGES, SEPARATE CUBICLES WHERE SEPARATE INTERVIEWS CAN BE CONDUCTED, AND A DISABILITY FRIENDLY COUNTER. COUNTER STAFF IS MULTI-SKILLED

OFFICE HAS IT’S OWN AUDITORIUM, CAFETERIA FOR STAFF, ENTERTAINMENTAREA (LAPA BRAAI AREA), FULLY EQUIPPED KITCHEN.

SHOULD THE NEW ESTABLISHMENT BECOME INTO OPERATION OFFICE SPACE WOULD BE INADEQUATE AS OFFICE IS ALREADY FILLED TO ITS MAXIMUM CAPACITY.


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PHOTOS OF REGIONAL OFFICE KIMBERLEY

PMG note: graphics not included please email [email protected]


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MULTI PURPOSE

COMMUNITY CENTRES

THLOKOMELO

MANNE DIPICO

GALESHEWE

PMG note: graphics not included please email [email protected]


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KIMBERLEY REGIONAL OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]






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DISTRICT OFFICE DE AAR

BACKGROUND

  • DE AAR WAS A FARM THAT BELONGED TO JAN GABRIEL VERMEULEN (SWART JAN). AND IN THIS FARM A PIT (VEIN) WITH PERMANENT FRESH WATER WAS DISCOVERED AND IT PROVIDED WATER TO THOUSANDS OF SHEEP, THUS THE NAME DE AAR

  • DE AAR IS SITUATED IN THE KAROO WHICH IS FAMOUS FOR THE BEST SHEEP FARMING IN THE WORLD AND THEREFORE DE AAR CONTRIBUTED TO THE CONNECTION BETWEEN TRADE AND TRANSPORT IN MANY PARTS OF THE COUNTRY.

  • THIS TOWN USED TO BE THE 2ND BIGGEST RAILWAY JUNCTION IN SOUTH AFRICA BUT DUE TO THE INCREASE IN ROAD TRANSPORT, THE LIME LIGHT OF THE TOWN IS NO LONGER, THUS THE HIGH PERCENTAGE OF POVERTY.

  • THE TOURISM ATTRACTION FOR THIS TOWN IS THE GARDEN OF REMEMBRANCE, HOUSE OF OLIVE SCHREINER AND THE KHOISAN ROCK ENGRAVINGS.

  • DE AAR IS THE POOREST REGION/ DISTRICT IN THE PROVINCE WITH ECONOMIC GROWTH AVERAGING 1% OVER THE PAST 5 YEARS, WHICH IS BY FAR LOWER THAN THE PROVINCIAL AVERAGE GROWTH OF 2% OVER THE SAME PERIOD.

  • THE TOWN’S POOR PERFORMANCE IN THE ECONOMY IS DUE TO THE HIGH LEVELS OF UNEMPLOYMENT AND POVERTY.

  • THE POPULATION IS MADE UP OF THE WHITES, COLOUREDS, SOTHO AND XHOSA AND OF WHICH MOST PEOPLE PREFER TO SPEAK AFRIKAANS AND / OR XHOSA


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STATE OF OFFICE

OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.

ENTRANCE OF OFFICE IS HOWEVER NOT DISABLE FRIENDLY AND OWNER WORKING ON ISSUE IN CONJUNCTION WITH MUNICIPALITY.

ABLUTION FACILITIES ARE VERY AWKWARD NOT USER FRIENDLY, AS IT NEEDS TO BE REACHED BY STAIRS AND AT TIMES EMBARRASSING BECAUSE ALTHOUGH SEPARATE FACILITIES ARE AVAILABLE FOR GENDER GROUPS THE SAME MAIN ENTRANCE TO THE FACILITY HAS TO BE UTILIZED. NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC.

OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL.

LEASE WAS RENEWED 31 DECEMBER 2005 WITH CONDITION THAT OWNER WOULD BE IN A POSITION TO AVAIL ADDITIONAL OFFICE AS SOON AS NEED ARISE


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PHOTOS OF DISTRICT OFFICE DE AAR

PMG note: graphics not included please email [email protected]


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MPCC COLESBERG

PMG note: graphics not included please email [email protected]


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DE AAR DISTRICT OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]





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SERVICE POINTS

DE AAR DISTRICT OFFICE


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DISTRICT OFFICE KURUMAN

BACKGROUND

  • KURUMAN IS A TOWN SITUATED IN THE KGALAGADI DISTRICT MUNICIPALITY WITH A POPULATION OF 190 000, AND THE DOMINANT LANGUAGE BEING SETSWANA.

  • THE TOWN IS NAMED AFTER THE SAN CHIEF WHO WAS KNOWN TO BE KHUDUMANE

  • KHUDUMANE, THE SAN CHIEF WAS KILLED BY THE TLAPIN TRIBE ON THE HILL OVERLOOKING THE TOWN.

  • THIS TOWN IS ALSO KNOWN AS GASEGONYANA MEANING “SMALL CALABASH”

  • KURUMAN IS FAMOUS FOR MINING IN ASBESTOS, MANGANESE, HAEMATITE, CROCIDOLITE AND IRON.

  • KURUMAN IS BLESSED WITH A PERMANENT AND ABUNDANT SOURCE OF WATER FORM OF A MINERAL SPRING CALLED THE “EYE’’ DELIVERING 20 BILLION LITRES A DAY.


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STATE OF OFFICE

THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2004.

ACCESSIBLE TO DISABLED AND OLD PEOPLE. SITUATED IN THE CBD, NEXT TO THE TAXI RANK. THIS OFFICE CAN BE REGARDED AS ONE OF THE MODEL OFFICES WITHIN THE PROVINCE.


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PHOTOS OF DISTRICT OFFICE KURUMAN

PMG note: graphics not included please email [email protected]


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KURUMAN DISTRICT OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]









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REGIONAL OFFICE UPINGTON

BACKGROUND

  • UPINGTON WAS FOUNDED IN 1884, A TOWN 400KM AWAY FROM KIMBERLEY AND IT WAS

    NAMED AFTER SIR THOMAS UPINGTON, PRIME MINISTER OF THE CAPE COLONY (1884 – 1886)

  • IN THE 1870’S THE AREA WAS INHABITED BY THE KORANNAS UNDER THE LEADERSHIP OF

    KLAAS LUCAS AND OF KLAAS POFADDER.

  • IN THOSE DAYS THERE WERE RIVER PIRATES LIVING ON THE MANY SMALL ISLANDS IN THE

    GARIEP RIVER PREVIOUSLY KNOWN AS THE ORANGE RIVER

  • THE ORANGE RIVER FLOWS NEXT TO UPINGTON AND IS ONE OF THE BIGGEST SOURCES OF INCOME DUE TO THE INTENSE IRRIGATION OF THE VINEYARDS ALONG THE RIVER BANKS, THUS UPINGTON ACCOUNTS FOR ALMOST 10% OF THE SOUTH AFRICAN WINE PRODUCTION.

  • UPINGTON IS AGAIN FAMOUS FOR IT’S DRIED FRUIT.

  • THIS TOWNS CLIMATE CAN REACH A MAXIMUM OF 40 DEGREES CELSIUS AND A MINIMUM

    OF –4 DEGREES CELSIUS

  • THE UPINGTON REGION EXPERIENCES THE MOST HARSH CIRCUMSTANCES LIKE HEAT, SNOW IN SUTHERLAND, DROUGHT AND SAND STORMS IN THE KALAHARI, AND ON THE OTHER SIDE WE ARE BLESSED WITH THE AUGRABIES WATERFALLS, THE KONGO CAVES, GEMSBOK NATIONAL PARK, NAMAKWALAND, BOESMANLAND, THE ORANGE RIVER, THE BIG FIVE, KAAPSE FYNBOS, THE KALAHARI DESERT AND THE HANTAMBERG.

  • THE PREFERRED LANGUAGE IS AFRIKAANS EVEN THOUGH MOST OF THE PEOPLE ARE THE XHOSA’S.


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STATE OF OFFICE

OFFICE SITUATED IN THE CBD. IS ACCESSIBLE TO THE PUBLIC.

ENTRANCE OF OFFICE IS HOWEVER NOT DISABLED FRIENDLY.

OFFICE SPACE LIMITED AND WOULD NOT BE ABLE TO ACCOMMODATE NEW ESTABLISHMENT. DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN UPINGTON AREA.

CORPORATE COLOURS AND SIGNAGE.


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PHOTOS OF REGIONAL OFFICE UPINGTON

PMG note: graphics not included please email [email protected]


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UPINGTON REGIONAL OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]






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DISTRICT OFFICE SPRINGBOK

BACKGROUND

  • SPRINGBOK IS KNOWN TO BE THE HEART OF THE NAMAQUALAND REGION.

  • THE SPRINGBOK AREA IS POPULATED MOSTLY BY COLOUREDS AND AFRIKAANS IS THE DOMINANT LANGUAGE.

  • THE NAMAQUALAND REGION IS RICH WITH NATURAL RESOURCES AND HAS A FEW MINES SURROUNDING THE AREA, EVEN THOUGH SOME OF THE MINES HAVE ALREADY CLOSED.

  • IT IS RICH IN FARMING CATTLE AND IS ALSO FAMOUS FOR THE GROWING OF DATES.

  • UNEMPLOYMENT IS A SERIOUS CHALLENGE IN THE AREA AS A RESULT OF THE CLOSING OF MINES AND THE LOW LEVEL OF EDUCATION WITHIN THE COMMUNITY.

  • POVERTY IS COMMON IN THIS PART OF THE PROVINCE.


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STATE OF OFFICE

OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.

NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC.

OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL. (CURRENT OFFICE SPACE ALREADY ADEQUATE).

DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN SPRINGBOK AREA


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PHOTOS OF DISTRICT OFFICE SPRINGBOK

PMG note: graphics not included please email [email protected]


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SPRINGBOK DISTRICT OFFICE ORGANOGRAM

PMG note: graphics not included please email [email protected]







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NATIONAL IMMIGRATION BRANCH

INSPECTORATE

THE REGION CONSISTS OF FIVE INTERNAL TRACING UNITS RESPONSIBLE FOR INTERNAL TRACING, INVESTIGATIONS, REPATRIATION/DEPORTATIONS AND PROSECUTIONS.

  • KIMBERLEY REGIONAL OFFICE (2)

  • UPINGTON REGIONAL OFFICE (3)

  • SPRINGBOK DISTRICT OFFICE (2)

  • KURUMAN DISTRICT OFFICE (2)

  • DE AAR DISTRICT OFFICE (2)


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PORT CONTROL OFFICE ALEXANDER BAY

BACKGROUND

  • ALEXANDER BAY IS SITUATED ON THE BANKS OF THE ORANGE RIVER BETWEEN RSA AND NAMIBIAN BORDER POST.

  • IT HAS A POPULATION OF NOT MORE THAN 2700 PEOPLE AND THE MOSTLY BEING THE COLOUREDS

  • THE LANGUAGES SPOKEN BY THE COMMUNITY ARE ENGLISH, AFRIKAANS, ZULU AND XHOSA

  • THE SOURCE OF INCOME FOR THE COMMUNITIES IS MINING AS THE PEOPLE ARE FROM ALEXANDER BAY AND ORANJEMUND.

  • THERE ARE NO SCHOOLS IN ORANJEMUND THUS THE LEARNERS IN THIS AREA ATTENDSCHOOL IN ALEXANDER BAY.


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STATE OF OFFICE

THE BORDER POST OPERATES AT THE THIRD LARGEST IN THE PROVINCE AND CONSISTS CURRENTLY OF FOUR IMMIGRATON OFFICERS.

THE OFFICE WAS RECENTLY UPGRADED THROUGH THE NATIONAL RAMP PROJECT

OPERATING HOURS IS FROM 06H00 TO 22H00 DAILY

TRAVELLER STATISTICS FOR 2005 / 2006 :

SOUTH AFRICANS: ARRIVALS-33 341; DEPARTURE-32 558

TOTAL 65 899

FOREIGNERS: ARRIVALS-83 665; DEPARTURES-77 460;

TOTAL 161 125

TOTAL NUMBER OF TRAVELLERS IS 227 024


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PCO ALEXANDER BAY PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO ALEXANDER BAY

VEHICLES

PCO ALEXANDER BAY EQUIPMENT


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PORT CONTROL 0FFICE VIOOLSDRIFT

BACKGROUND

  • VIOOLSDRIFT IS A GATEWAY FOR TOURIST WHO TRAVEL FROM CAPE TOWN TO NAMIBIA.

  • VIOOLSDRIFT HAS A POPULATION OF +/- 3500, COLOUREDS BEING THE DOMINEERING COMMUNITY

  • THE LANGUAGES SPOKEN BEING NAMA, OVAMBO, XHOSA, AFRIKAANS, ENGLISH AND PROTÉGÉES


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STATE OF OFFICE

THE BORDER POST OPERATES AS THE LARGEST TRAVELLERS CLEARING PORT OF THE PROVINCE AND CONSISTS CURRENTLY OF 11 IMMIGRATION OFFICERS

OPERATING HOURS ARE 24 HOURS DAILY

TRAVELLER STATISTICS 2005/2006

SOUTH AFRICANS: ARRIVALS-122 201; DEPARTURE-120 035

TOTAL 242 236

FOREIGNERS: ARRIVALS-140 882; DEPARTURES-138 991;

TOTAL 279 873

TOTAL NUMBER OF TRAVELLERS IS 522 109


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PCO VIOOLSDRIFT PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO VIOOLSDRIFT VEHICLES

PCO VIOOLSDRIFT EQUIPMENT


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PORT CONTROL OFFICE NAKOP

BACKGROUND

  • NAKOP IS SITUATED ON THE RSA AND THE NAMIBIAN BORDER

  • NAKOP IS OUR SECOND BUSIEST PORT AND IS MAINLY USED AS A GATEWAY FOR COMMERCIAL GOODS

  • THE PORT CONTROL OFFICE IS LOCATED 130KM FROM UPINGTON

  • IT IS SITUATED ON THE N14 & 15 EN ROUTE MAINLY USED BY TRAVELLERS BOUND FOR THE GAUTENG, NORTH WEST AND FREE STATE PROVINCES.


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STATE OF OFFICE

THE BORDER POST OPERATES AS THE SECOND LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF 15 IMMIGRATION OFFICERS

OPERATES ON A 24 HOUR BASIS

TRAVELLER STATISTICS FOR 2005 / 2006 :

SOUTH AFRICANS: ARRIVALS-102 321; DEPARTURE- 104 759

TOTAL 207 080

FOREIGNERS: ARRIVALS-112 431; DEPARTURES-109 879;

TOTAL 222 310

TOTAL NUMBER OF TRAVELLERS IS 429 390


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PCO NAKOP PHOTOS

OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO NAKOP VEHICLES

PCO NAKOP EQUIPMENT


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PORT CONTROL OFFICE GEMSBOK

BACKGROUND

  • IT IS A ONE OF THE THREE OFFICES SERVING THE BOTSWANA BORDER AND IT IS SITUATED IN THE KALAHARI REGION.

  • IT IS LOCATED 220KM FROM UPINGTON AND 20KM FROM ASKHAM

  • THE TOURIST ATTRACTION OF THIS PART IS THE FAMOUS GEMSBOK NATIONAL PARK

  • THE NATIONAL PARK HAS TWO MAJOR RIVERS RUNNING THROUGH THE PARK KNOWN AS THE NOSSOB AND THE AUOB.

  • THE PARK HOMES THE LION, LEOPARD, CHEETAH, HYENAS, BLACK BACKED JACKAL AND ABOUT 215 BIRD SPECIES

  • TODAY, THE KALAHARI GEMSBOK NATIONAL PARK FORMS AFRICA’S FIRST TRANSFRONTIER PARK WITH THE GEMSBOK PARK IN BOTSWANA, FACILITATING THE SEASONAL MIGRATION OF WILDLIFE IN SEARCH OF WATER AND THE MOVEMENT OF FREE ROAMING PREDATORS.


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STATE OF OFFICE

THE BORDER POST OPERATES SEVENTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF 3 IMMIGRATION OFFICERS AND 1 SECURITY GUARD

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST

TRAVELLERS STATISTICS

SOUTH AFRICANS: ARRIVALS-6851; DEPARTURES-6281;

TOTALS-13 132

ARRIVALS: ARRIVALS-10 796; DEPARTURES-10 586

TOTALS – 21 382

TOTAL NUMBER OF TRAVELLERS: 34 514


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PCO GEMSBOK PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO GEMSBOK VEHICLES

PCO GEMSBOK EQUIPMENT


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PORT CONTROL OFFICE MIDDELPUTS

BACKGROUND

  • THE MIDDELPUTS PORT CONTROL OFFICE IS LOCATED 230KM FROM KURUMAN AND 160KM FROM ASKHAM.

  • THE PORT IS SITUATED IN THE KGALAGADI DISTRICT OF THE PROVINCE AND IS LINKING TO BOTSWANA

  • IT IS A REMOTE PLACE WITH HOT TEMPERATURES, AND MOST OF THE RESIDENTS ARE AFRIKAANS SPEAKING.


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STATE OF OFFICES

THE BORDER POST OPERATES AS THE EIGHTH LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF ONE IMMIGRATION OFFICER

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS

TRAVELLERS STATISTICS 2005/2006

SOUTH AFRICANS: ARRIVALS-4450; DEPARTURES-4761;

TOTALS 9211

FOREIGNERS: ARRIVALS-4289; DEPARTURES-4444

TOTAL 8733


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PCO MIDDELPUTS PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO MIDDELPUTS VEHICLES

PCO MIDDELPUTS EQUIPMENT


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PORT CONTROL OFFICE MCCARTHYSRUST

BACKGROUND

  • The McCarthy’s Rust port control is located 210km from Kuruman

  • It is situated in the Kgalagadi district of the province and is linking to Botswana

  • Only a few people make up the population of this area which they prefer to speak Afrikaans amongst other languages and the Coloureds being the dominant racial group.


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STATE OF OFFICES

THE BORDER POST OPERATES AS THE FOURTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS OF TWO IMMIGRATION OFFICERS

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST

TRAVELLER STATISTICS 2005/2006

SOUTH AFRICAN: ARRIVALS-10 787; DEPARTURES-11 984

TOTALS 22 771

FOREIGNERS: ARRIVALS-14 116; DEPARTURES-13 588

TOTALS 27 704


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PCO MCCARTHYSRUST PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO MCCARTHYSRUST VEHICLES

PCO MCCARTHYSRUST EQUIPMENT


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PORT CONTROL OFFICE NOENIEPUT

BACKGROUND

  • THE NOENIEPUT PORT CONTROL OFFICE IS LOCATED 220KM FROM UPINGTON AND 80KM FROM ASKHAM

  • THE PORT IS ALSO SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA

  • IT IS A PLACE AND MOST OF PEOPLE STAYING THERE ARE COLOUREDS WHICH MAKES THEM AFRIKAANS SPEAKING


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STATE OF OFFICE

THE BORDER POST OPERATES AS ONE OF THE SMALLEST TRAVELLER CLEARANCE PORTS OF THE PROVINCE AND CONSISTS CURRENTLY OF ONE IMMIGRATION OFFICER

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST

RESULTING FROM THE LAST BI-NATIONAL COMMISSION BETWEEN NAMIBIA AND RSA, THIS PORT IS EARMARKED TO CLOSE DUE TO A SHARP DECLINE IN TRAVELLER STATISTICS AND HIGH OPERATION COSTS.

TRAVELLER STATISTICS

SOUTH AFRICANS: ARRIVALS-962; DEPARTURES-1006; TOTAL 1938

FOREIGNERS: ARRIVALS-969; DEPARTURES-1288; TOTAL 2257

TOTAL NUMBER OF TRAVELLERS: 4195





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PORT CONTROL ONSEEPKANS

BACKGROUND

  • ONSEEPKAANS IS SITUATED ON THE RSA AND NAMIBIAN BORDER AND WAS ESTABLISHED APPROXIMATELY 1916 BY MISSIONARY SETTLERS AND TODAY IT RELIES ON THE IRRIGATED LANDS WHICH ARE SUPPLIED WITH WATER FROM THE ORANGE RIVER.

  • THE ATTRACTION OF THIS PART OF THE PROVINCE IS THE ORANGE RIVER FALLS THAT ARE FOUND A FEW KILOMETERS DOWNSTREAM FROM ONSEEPKANS, AND THEY ARE ONLY ACCESSIBLE ON FOOT.

  • THE PORT IS SITUATED ON THE BANKS OF THE ORANGE RIVER, AND IS SITUATED 280KM FROM UPINGTON EN ROUTE SPRINGBOK.

  • ONSEEPKANS IS A VERY HOT AND DRY PLACE THUS PROTECTION FROM THE SUN IS A MUST.

  • IT IS MADE UP OF THREE RACIAL GROUPS NAMELY: BLACKS, COLOUREDS AND THE WHITES

  • WITH A POPULATION FIGURE OF ABOUT +/- 6000.

  • THE PREFERRED LANGUAGES AROUND THIS AREA ARE ENGLISH, AFRIKAANS, XHOSA AND SETSWANA


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STATE OF OFFICE

THE BORDER POST OPERATES AS THE SIXTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS

OPERATES ON A 8 HOURS BASIS AND CLEARS TRAVELLERS AFTER HOURS ON REQUEST

TRAVELLER STATISTICS

SOUTH AFRICANS: ARRIVALS-4 490; DEPARTURE- 4 505

TOTAL 8 995

FOREIGNERS: ARRIVALS-4 355; DEPARTURES-3 010;

TOTAL 7 365

TOTAL NUMBER OF TRAVELLERS IS 16 360


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PCO ONSEEPKANS PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO ONSEEPKANS VEHICLES

PCO ONSEEPKANS EQUIPMENT


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PORT CONTROL OFFICE TWEE RIVIEREN

BACKGROUND

  • THE TWEE RIVIEREN PORT CONTROL OFFICE IS LOCATED 270KM FROM UPINGTON AND 70KM FROM ASKHAM

  • THE PORT IS SITUATED IN THE KGALAGADI PARK AND IS LINKINGNAMIBIA, BOTSWANA AND SOUTH AFRICA

  • ACCOMMODATION IS SHARED WITH THE PARKS BOARD.

  • TWEE RIVIEREN IS KNOWN FOR THE MOST BEAUTIFUL REST CAMPS THAT HAVE SWIMMING POOLS TO COOL ONE DOWN AFTER A LONG DAY IN THE HOT BLAZING SUN

  • THE REST CAMPS ARE MOSTLY USED BY TOURISTS VISITING THE KGALAGADI tTRANSFRONTIER PARK,

  • THE REST CAMPS ALSO HAVE LANDING STRIPS FOR LIGHT AIRCRAFTS AS WELL AS A CAR HIRE SERVICE.


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STATE OF OFFICE

THE BORDER POST OPERATES AS THE ELEVENTH LARGEST CLEARING PORT IN THE PROVINCE AND HAS ONE IMMIGRATION OFFICER ON RELIEF DUTY

OPERATES ON AN 8 HOUR BASIS AND ONLY CLEARS TRAVELLERS ON ARRANGEMENT WITH THE PARK OPERATORS

TRAVELLER STATISTICS 2005/2006

SOUTH AFRICA: ARRIVALS-2681; DEPARTURES-3131

TOTAL 5812

FOREIGNERS: ARRIVALS-2289; DEPARTURES-2498;

TOTAL 4787

TOTAL NUMBER OF TRAVELLERS: 10 599



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PCO TWEE RIVIEREN VEHICLES

PCO TWEE RIVIEREN EQUIPMENT


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PORT CONTROL OFFICE RIETFONTEIN

BACKGROUND

  • THE RIETFONTEIN PORT CONTROL OFFICE IS LOCATED 280KM FROM UPINGTON AND 60KM FROM ASKHAM

  • THE PORT IS SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA.

  • MOST OF THE RESIDENTS ARE COLOUREDS THUS MAKING AFRIKAANS THE PREFERRED LANGUAGE


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STATE OF OFFICES

THE BORDER POST OPERATES AS THE TENTH LARGEST TRAVELLERS CLEARING PORT AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON ARRANGEMENTS

TRAVELLER STATISTICS

SOUTH AFRICANS: ARRIVALS- 6 646; DEPARTURE- 14 470

TOTAL 21 116

FOREIGNERS: ARRIVALS- 10 689; DEPARTURES-10 217;

TOTAL 20 906

TOTAL NUMBER OF TRAVELLERS IS 42 022


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PCO RIETFONTEIN PHOTOS OF OFFICE

PMG note: graphics not included please email [email protected]



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PCO RIETFONTIEN VEHICLES

PCO RIETFONTIEN EQUIPMENT



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VACANCIES IN NORTHERN CAPE PROVINCE AS PER CURRENT ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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NORTHERN CAPE PROVINCE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR STAFF TRAINING 2005 / 2006


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KURUMAN DISTRICT OFFICE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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KURUMAN DISTRICT OFFICE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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SURNAME ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR : Kraai

FIRST NAME/S: Kemoneilwe Ouve

AGE: PERSAL NO: 16086171

GENDER: IDENTITY NO: 5503031135088

RANK: SAO

OCCUPATIONAL SALARY LEVEL:

POPULATION GROUP: African

QUALIFICATION/S: Matric

LANGUAGE PROFICIENCY: Tswana/Eng/Afri

REGION/DIRECTORATE: Northern Cape

OFFICE: D/O Kuruman

JOB DUTIES:

Training Received: EMDP

Orientation of Newcomer

Stress Management, Emerging Management Development Programme (EMDP) Block 1

Administration, Banking, Finance

Transport Office

Identity documents

Birth, Marriage and Death

Passports

Fingerprint

PERSONAL PARTICULARS:


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REGIONAL OFFICE KIMBERLEY ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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KIMBERLEY REGIONAL OFFICE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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REGIONAL OFFICE KIMBERLEY ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR

PERSONAL PARTICULARS:

SURNAME: Aberts

FIRST NAME/S: Aubrey

AGE: PERSAL NO: 13038036

GENDER: Male IDENTITY NO: 71042452777084

RANK: SAC

OCCUPATIONAL SALARY LEVEL:

POPULATION GROUP: White

QUALIFICATION/S:

LANGUAGE PROFICIENCY: English, Afrikaans

REGION/DIRECTORATE: Northern Cape

OFFICE: R/O Kimberly

JOB DUTIES:

Training ReceivedNew Leave Policy

Transport Officer

New comer, client relation

customer care

Protocol and Etiquette, computer

Identity documents

Birth, Marriage and Death

Passports

Processing

Fingerprints


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SPRINGBOK DISTRICT OFFICE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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SPRINGBOK DISTRICT OFFICE STAFF TRAINING ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR

SURNAME: Hugo

FIRST NAME/S: Elizabeth

AGE: PERSAL NO: 18727042

GENDER: Female IDENTITY NO: 74031180148081

RANK: AC

OCCUPATIONAL SALARY LEVEL:

POPULATION GROUP: Coloured

QUALIFICATION/S: Matric

LANGUAGE PROFICIENCY: English, Afrikaans

REGION/DIRECTORATE: Northern Cape

OFFICE: D/O Springbok

JOB DUTIES: Civic Affairs

Training Received : Customer care/client relations

Identity document

Passports

Fingerprints

HIV Training

Occupational Health and Safety

Fundamentals of PFMA


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GENERAL TRAINING ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR


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ENVISAGED TRAINING 2006 ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR

ENVISAGED TRAINING


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NORTHERN CAPE PROVINCE ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR OUTREACH PROGRAMMES


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  • The province received mobile unit trucks per office which have been used, for instance, for the first time in the Platfontein Project in February 2006 to register Xhu and Khwe communities.

  • In March 2006 three (3) of these mobile trucks were successfully deployed at National Council of Provinces (“NCOP”) March 2006 “Taking Parliament To The People” in Kgalagadi, an event that lasted for a week.

  • At Kimberley Regional Office, during the 2006 Valentines Day the office had a mass marriage ceremony of a total of 80 persons who responded to the invite which coincided with Deputy Minister’s initiative to marry couples at Robbin Island. The success of the Kimberley regional Office was due to officials’ organisational abilities and more notably personally funded the event gifts and beverages for the couples and guests.

  • House visits are intend to target specifically the bedridden or elderly applicants. Kuruman District Office , had a joint registration campaign with the Department of Social services in Dibeng. Door to door visits were conducted to showcase children’s birth certificates for social grants registration, as well as house visit for elderly people and people living with HIV and Aids, disabled with request from the Community Development Workers (CDW). An active House Visit Programmes, for instance in Kimberley Regional Office, resulted in a total of 78 house visits in 2005, and such visits are inclusive of greater Kimberley Area and Griekwastad, Hopetown as well as Windsorton.

  • The province,actively participates in national programmes / activities initiated by other government departments for an example “Public Service Week” initiated by DPSA, wherein the offices delivered one stop service under a tent. On 21 March 2006, (Human Rights Day) the Province also participated in an Imibizo at Douglas as part of the Provincial Integrated Forum.

  • Outreach Programmes include office staff who dedicated mornings to volunteer Homes for abandoned children as well as to give donations.

  • During June/July 2006 the Province will launch a comprehensive schools ID Campaign Project. This will be done in collaboration with the Provincial Department of Education.


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CHRISTMAS CELEBRATED AT OFFICES (ABOVE) BOIPHELO HOUSE VISIT (BELOW)

EMPLOYEE WELLNESS

PROVINCIAL SPORTS DAY

PUBLIC SERVICE WEEK

EMPLOYEE WELLNESS

VALENTINES DAY MARRIAGES

PMG note: graphics not included please email [email protected]


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NCOP (BELOW)TEAM BELOW

PMG note: graphics not included please email [email protected]


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PROJECT HELPMEKAAR (BELOW)

PMG note: graphics not included please email [email protected]


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PROJECT (BELOW)HELPMEKAAR

PMG note: graphics not included please email [email protected]


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WINNING THE TROPHY FOR THE NAMASTAP IN LIMPOPO (BELOW)

PMG note: graphics not included please email [email protected]


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NEW DEMARCATED AREA (LOOPENG IMBIZO (BELOW))

CASUAL DAY IN PM OFFICE

PMG note: graphics not included please email [email protected]


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VISIT OF THE DIRECTOR GENERAL 10-12 MARCH 2006 (BELOW)

PMG note: graphics not included please email [email protected]


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MINISTERS OUTREACH PROGRAM IN THE SAN COMMUNITIES 15 MAY 2006

PMG note: graphics not included please email [email protected]







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MOBILE UNIT PLAN 2006

PERSONNEL: Operated by at least 3 officials including a senior official

MAINTENANCE PLAN: Head of office directly involved

in monitoring and maintenance of trucks.

MANAGEMENT PLAN: Develop a maintenance register

per office

AREAS OF UTILISATION: Predominantly used for rural

areas deployment




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TOWN 2006

VOLKSBLAD

KIMBERLEY

NOORDKAAP

KIMBERLEY

KITSNUUS

KIMBERLEY

DFA

KIMBERLEY

DIE GEMSBOK

UPINGTON

NOORDWESTER & OEWERNUUS

CALVINIA

NAMAKWA WEEKLBLAD

SPRINGBOK

DIE ECHO

DE AAR

KURUMAN BULLETIN

KURUMAN

SABC

KIMBERLEY

RADIO TEEMANENG

KIMBERLEY

RADIO RIVERSIDE

UPINGTON

RADIO KABOESNA

CALVINIA

COMMUNICATIONSTRATEGY

RELATIONSHIP CURRENTLY EXISTS WITH THE FOLLOWING MEDIA SOURCES IN

THE NORTHERN CAPE. PAMPHLETS, POSTERS, ETC. IS ALSO USED.


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POLITICAL PARTIES 2006

ORGANS OF STATE

OTHER

ANC

Dept of Education

Farm Unions

IFP

Dept of Housing and Local Government

Nicro

DA

Dept of Social Services and Population development

Salga

ACDP

Correctional Services

Traditional Authorities

FF Plus

Dept of Agriculture

Disability desk at Premier’s office

PAC

Premiers Intergrated governance Forum

Ward councilors

Dept of Labour

Religious organisations

Premier’s Office, Communications Directorate

Love Life / Young Christian organization

Youth Commission

 Community Development Workers

IEC

GCIS

Local Municipalities

Dept of Public Works and Transport

Statistics South Africa

SARS

SAPS

Namibian / Botswana Immigration

STAKEHOLDER RELATIONSHIPS



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PRIORITIES FOR 2006 / 2007 YEAR

  • PA SYSTEMS FOR PUBLIC AREAS WITHIN FRONTLINE OFFICES

  • ELECTRONIC NOTICE BOARDS

  • HIGH VOLUME COPIER/SCANNER/COLOR PRINTER/ FAX DEVICES

  • ORGANOGRAM OF STAFF COMPONENT IN PUBLIC AREAS WITHIN FRONT LINE OFFICES


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    PERSONNEL IS ROTATED EVERY YEAR, TO VARIOUS FUNCTIONAL AREAS WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

    STAFF IS CONTINUOUSLY EXPOSED TO TRAINING TO OPTIMISE CAPACITY FLEXIBILITY IN THE EVENT OF A NEED – STAFF TURNOVER FOR WHATEVER REASON.

    80% WOODEN SHELVES / CABINETS IN THE FINANCE / FACE VALUE SAFE AND STORE ROOM HAVE BEEN REPLACED WITH STEEL PANELS, TO MINIMIZE THE FIRE RISK.

    AS PART OF RISK MANAGEMENT PROCEDURE, ALL APPLICANT HAVE TO COLLECT THE IDENTITY DOCUMENT PERSONALLY, ALTERNATIVELY THE APPLICANT MUST GIVE WRITTEN PERMISSION THAT THE BEARER THEREOF IS AUTHORISED TO COLLECT ON BEHALF OF THE APPLICANT.

    A LIST OF THE IDENTITY DOCUMENTS IS FAXED THROUGH TO THE VARIOUS STAKEHOLDERS INCLUDING SOCIAL SERVICES TO NOTIFY THE COMMUNITY CONCERNED OF DOCUMENT COLLECTION. ONLY THE SURNAME AND INITIALS WITH THE ADDRESS ARE FORWARDED TO ENSURE THE PROTECTION OF THE CLIENTS.

    24 HOUR SECURITY GUARDS AT KIMBERLEY, KURUMAN, SPRINGBOK, DE AAR OFFICES.

    RISK MANAGEMENT


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    • HOW FRAUD CAN OCCUR WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

    • Passports

    • The consent of both biological parents.

    • Temporary and Emergency certificates can be issued with false details

    • Migration

    • Permits can be issued without proper approval

    • Permits can be issued with fraudulent conditions.

    • Bribery can take place to speed up applications

    • FRAUD PREVENTION

    • Passports

    • Both parents must sign the form in front of the official/A written consent of absent party faxed to the office with contact numbers

    • Approval from Head Office must be arranged via the fingerprints. A print out must be attached concerning the applicants particulars. The head of Office sign the document.

    • Migration

    • A committee is in place to approve Temporary Residence Permit applications on merit. Permanent Residence applications is forwarded to Head Office for approval.

    • The Immigration do house visits to ascertain that the conditions like accompany spouse is a true state of living arrangement.

    • Rotation of officials and strict visible security and regular inspections

    OFFICE SECURITY AND FRAUD PREVENTION CONTINUE:


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    • HOW FRAUD CAN OCCUR WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

    • MARRIAGES:

    • Officials accept money for act

    • Marriage without persons being present

    • Marriage of convenience

    • IDENTITY DOCUMENTS

    • Upon receiving id’s can be taken out of the batches.

    • Id’s can be sold by officials

    • Forms can be tampered with after completion before fingerprints are taken

    • PREVENTION OF FRAUD

    • MARRIAGES:

    • No official may sign as a witness

    • The women must in her own hand writing indicate the purpose of her visit.

    • All the parties thumbprint is taken on the original.

    • If a foreigner is about to get married the immigration officer form part of the procedure

    • IDENTITY DOCUMENTS

    • Two officials open the post and both sign

    • The Identity Documents is noted as received on a function 035

    • All Identity Documents is kept in a walk-in strong room and the official responsible hand it out and make officials sign for it

    • No official may take an Identity Document out of the office to hand over at home.

    • The official taking the fingerprints must ensure that the photo and the person in front of him is the same.

    OFFICE SECURITY AND PREVENTION OF FRAUD


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    OFFICE SECURITY AND FRAUD PREVENTION CONTINUE WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.:

    Fraud Prevention

    FINANCE/ FACE VALUE

    Strict supervision and the bank must be checked daily by an appointed supervisor.

    Trip authorities completed point to point must be completed beforehand for permission. Physical kilometers must be checked afterwards

    Theft and losses register must be in place and all discrepancies must be recorded and investigated by the appointed theft and losses officer. Daily control must be on all stamps and cash registers

    Face value must be checked and controlled by specific persons appointed for the task. Registers for the control/ receiving and booking out must be in place.

    Two different officials appointed so that all the tasks is not preformed by one official.

    Two officials open and sign for all post opened and a post receiving register with a remittance register is in place.

    How fraud can occur

    FINANCE/ FACE VALUE

    State money can be pocketed

    Misuse of Government vehicles

    Theft

    Face value can disappear especially certificates and migration labels

    An official can manipulate the system.

    Money received through the post can be taken.


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    DISCIPLINARY CASES WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.


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    • CHALLENGES WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

    • NEW DEMARCATED AREAS FOR KURUMAN: NORTHERN CAPE

    • 152 villages (23 616 square metres of land) added

    • Additional 185 000 population dependant on Northern Cape to render

    • Budget requirement for additional services. Discussions currently with NW.

    • INFRASTRUCTURE

    • Obtaining suitable office space for District Office Springbok

    • MOBILE UNITS

    • Lack of funding for running costs for Mobile Units

    • NEW ESTABLISHMENT

    • Allocation received for compensation of employees, however, no operational costs eg. Goods and Services.


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    ACHIEVEMENTS WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

    • Infrastructure : 3 model offices; 3 model port control offices

    • Telephone Etiquette

    • Five (5) 3.5 ton and two 2) 7 ton computerized mobile unit trucks

    • 64% of staff awarded Bonus Incentives for 2004/2005 performance assessment

    • Roster of Management interaction (SMC, Branch meetings, One-on One’s)

    • Northern Cape selected to pilot the rollout of the Live Capturing project in the model Regional Office Kimberley

    • Fingerprint Biometric Identification devices

    • Special Project on Indigenous people (Xhu & Khwe and Khomani San)

    • Provincial Improvement Plan

    • Opening of permanent Service Points Prieska & Postmasburg

    • Ports of Entry Alexander Bay, Vioolsdrift, Nakop, Rietfontein, Gemsbok, Middelputs, McCarthy’s Rust and Onseepkans forms part of the RAMP program.


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    SYSTEMS/ CONTROL MEASURES IMPLEMENTED DURING 2006 WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.


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    RECORD OF PURCHASES WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.



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    NAME OF DRIVER: …………………………………………………….

    TRIP AUTHORITY NUMBER: …………………………………………

    VEHICLE REGISTRATION: NUMBER:……………………………………

    TRANSPORT OFFICER:……………………………………………………

    CHECKLIST FOR GOVERNMENT VEHICLES

    I ………………………… (surname & initials of driver) the official driver of the above-mentioned vehicle, hereby certify that the information stated above is correct, that the deficiencies /damage/loss observed have been indicated/the Transport officer has been informed of such prior to my taking the vehicle over, and that I take responsibility for the vehicle issued to me.

    I realize that I am further responsible to ensure that the vehicle is parked as safely as circumstances and that the logbook, petrol card, keys and accessories entrusted to me, shall be kept safely and returned to the Transport officer.

    SIGNATURE OF DRIVER…………………………………………………………… (DATE) SIGNATURE OF TRANSPORT OFFICER ……………………………. (DATE)


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    TRACK AND TRACE REGISTER …………………………………………………….


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    MANUAL FOR TRACK & TRACE REGISTER …………………………………………………….

    GENERAL MEASURES FOR UTILIZATION OF TRACK AND TRACE REGISTER

    • The register is maintained at the Information Desk by an official that is computer literate. (EXCEL)

    • The document were developed on EXCEL specifically to be able to sort the information according to date of birth or identity number when the applicant is infront of you or whilst over the phone instantly

    • The register is openened with a page per alphabet letter in order to simplify the update of the database in the event of an enquiry

    • The following up of progress and updating of the register is delegated to a specific official (s) in the office in order to ensure continuity

    • Manual file (s) is availed to all other staff that liase with clients (eg. the supervisor, processing unit etc.). The files are then handed to the responsible official at the end of each working day in order to update the electronic database.

    • ID NUMBER OF THE APPLICANT

    • The Identity number should be completed in this field or the date of birth in the case of a first application / late registration of birth

    • SURNAME AND INITIALS

    • The surname and initials of the applicant should be completed in here

    • TYPE OF APPLICATION

    • Type in the type of application eg first application, late registration of birth, full birth certificate etc

    • DATE POSTED TO HEAD OFFICE

    • The date on which the application were forwarded to Head Office

    • DATE RECEIVED AT HEAD OFFICE

    • The date on which the acknowledgement of receipt (annexure B) were stamped by Head Office

    • TRACKING OF PROGRESS (record keeping of progress on applications as well as number of enquiries by the applicant)

    • Status:

    • The status of the application refers to the different types of progress there can be on the application eg. ID is issued, the ID is posted, there is no progress on the application or a query were registered by Head Office

    • Date:

    • The date (s) on which the status of the progress were followed up

    • Signature of checking official:

    • The signature of the checking official

    • Name of Enquirer:

    • The Surname and initials of the checking official

    • Queries by applicant:

    • The name of the enquirer usually the same as the applicant or in the case of a minor applicant might be the name of a parent / guardian

    • Date issued:

    • Date on which the application were finally issued and can be regarded as finalized.

    • MANUAL FOR ACKNOWLEDGE OF RECEIPT FORMAT

    • All types of applications forwarded to head office should have a completed copy of the format enclosed to it.

    • The format is completed in triplicate (one remain in office and two forwarded to Head Office)

    • One of the two copies forwarded to Head Office is to be kept by the relevant directorate and the other returned to the relevant office enabling the official in charge of the track and trace register to update the “date received by Head Office column”

    • All applications are forwarded to the relevant Director of the Directorate where the type of application is to be processed.

    • The office copies is then filed by an identified official who is designated to perform the necessary updating of the file and liasion with the official in charge of the track and trace register. In the case of small offices the task might be performed by a single official.

    • The format provides for an official of the directorate to attach a stamp and a signature before returning it to the relevant office


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    OFFICE: …………………………………………………….

    ID/LATE BIRTH REGISTRATION APPLICATIONS SENT TO HEAD OFFICE

    DATE STA,MP: SUPERVISOR SIGNATURE ………………………………

    TRACK AND TRACE (continued)

    PLEASE ACKNOWLEDGE RECEIPT AND RETURN TO

    The Regional Representative

    Department of Home Affairs

    Private Bag X5885

    UPINGTON

    8800

    RECIPIENT: ……………………………………….. DATE STAMP

    SIGNATURE: ………………………………………

    RANK: ……………………………………………….

    REGIONAL OFFICE UPINGTON

    FULL BMD CERTIFICATE APPLICATIONS SENT TO HEAD OFFICE


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    TOWN OR SUBURB ___________________________________________

    ________________

    Post office stamp here

    I _______________________________________ ID _____________________

    do hereby accept responsibility for the books I took possession off and will undertake to hand it over to the rightful owners or return

    it personally to the Department of Home Affairs Kimberley within7 calendar days.

    SOUTH AFRICAN POST OFFICE ACKNOWLEDGE OF RECIEPT FORMAT

    Total of books handed over

    ___________

    Received back, not delivered

    _____________


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    INSTRUCTIONS ISSUED TO REGIONAL MANAGERS BY PROVINCIAL MANAGER

    MONITORING TOOL

    INSTRUCTIONS ISSUED TO OFFICE BY REGIONAL MANAGER

    INSTRUCTION ISSUED TO OFFICE BY HEAD OF OFFICE


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    THANK YOU

    DANKIE

    TCAKA (KHWE)

    PHANDU (XUN)

    KE A LEBOGA


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