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RAF TRIATHLON AGM 2009. Chairman Pete’s Introduction. Actions From Last Meeting. -S ubmit 2008 RAF Triathlon sanctioned races to RAF Sports Board for ratification . Committee Ratification. Chairman-Wg Cdr Pete Daulby Deputy Chairman-Sqn Ldr Debs Pratley

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RAF TRIATHLON AGM 2009

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RAF TRIATHLON AGM

2009


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Chairman Pete’s Introduction


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Actions From Last Meeting

-Submit 2008 RAF Triathlon sanctioned races to RAF Sports Board for ratification.


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Committee Ratification

Chairman-Wg Cdr Pete Daulby

Deputy Chairman-Sqn Ldr Debs Pratley

Treasurer-Sqn Ldr Dave Smith

Deputy Treasurer-Sqn Ldr Nick Maxey

Race Director-Sqn Ldr Nick Davies

Deputy Race Director-SAC Mike Masters

Development-Sqn Ldr Jamie Simmonds

Tour Rep-Flt Lt Sam Wright

Mens Team Manager-Flt Lt Mark Saggers

Ladies Team Manager-Sgt Andrea Shaw

Kit Manager-Cpl Daz Sharpe

Webmaster-Mrs Kelda Spratt

Membership Sec-Sgt Reg Swallow

Publicity-Sgt ‘Frank’ Whittle

Training Co-ord-WO Bev Childs

Secretary-Sqn Ldr Debs Pratley


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Treasurer's Report

  • RAF Tri Accounts 08

  • RAF Tri Financial Plan 09


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Financial Plan 09 - Income

  • Membership£2,000

  • Interest£200

  • Op Costs (Sports Board)£7,000

  • Sports Lottery (Tours)£7,300

  • Sports Lottery (Kit)£6,000

  • Development Fund£1,500

  • Sponsorship (TG W)£3,000

  • Saucony£

  • General Fund£6,076

  • Sprint Series£2,500

  • Total Income£35,576


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Financial Plan 09 - Expenditure

  • Admin£700

  • Race Fees (Refund and Team)£4,200

  • Training£3,000

  • IS Std Distance (2011)£600

  • Sprint Series£3,500

  • Equipment/Kit Purchase£6,000

  • Saucony£

  • Tours£7,300

  • Unallocated Funds£10,276

  • TOTAL£35,576


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Membership

  • Overall Membership 2008274

  • Overall Membership 2009282

  • Lottery Members 2008206

  • Lottery Members 2009213

  • Standing Orders 90

  • Lady Membership 200837

  • Lady Membership 200940

  • Sleeping Membership 2009118

  • Active Membership 2009164


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Kit Manager’s Report

  • Saucony Sponsorship Deal renewed for 09

  • Cycling Jackets – next order end of Feb

  • RAF SPUIK Race kit – next order by 13 Feb


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RAF Team Managers’ Report

Ladies’ Team Manager – Vicky Webb


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RAF Team Managers’ Report

  • Inter Service Events 2008 Season:

  • IS Duathlon: Kim Hurst 2nd

  • Team: Vicky Webb, Jackie Wren, Bev Childs and Debs Pratley

  • IS Tri: Bev Childs, Debs Pratley, Penny Grayson, Vicky Webb, Amanda Gopaul

  • IS Tri Long Course: Sam Stewart 2nd Female


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RAF Team Managers’ Report

  • RAF Standard Distance Champs: Vicky Webb, Kelda Spratt, Bev Childs, Amanda Gopaul, Sue Pugh and Debs Pratley

  • RAF Sprint Series:

  • Brize Norton: Vicky Webb, Bev Childs, Jackie Wren

  • Odiham: Vicky Webb, Jackie Wren, Sue Pugh

  • Cranwell: Bev Childs, Kelda Spratt, Jackie Wren


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RAF Team Managers’ Report

  • Age Group Representation 2008:

  • Bev Childs:

  • World Tri Champs Vancouver

    • World Duathlon Champs Rimini

  • Kelda Spratt:

    • World Tri Champs Vancouver

      • World Long Course Champs Almere


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    RAF Team Managers’ Report

    • Goals for 2009:

    • Increase the number of ladies racing

    • Increase the number of ladies racing at Standard Distance

    • Improve overall team ethos with bi-annual training days for female team members


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    RAF Team Managers’ Report

    Mark Saggers


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    2008 Race Season – Service Races

    IS Duathlon – Hullavington 1st Army 2nd RAF

    7th Greg MacDonald. 10th Dale Grassby.

    TGW Sprint Series

    RAF Brize Norton: Novice - Adrian Shaw. Overall – Mark Sags.

    RAF Odiham: Novice – Si Siddons. Overall – Mark Sags.

    RAFC Cranwell RAF Sprint Champs: Overall – 1st Andy Fisher. 2nd Mark Sags. 3rd Daz Sharpe

    Novice – 1st Joseph Dale Benson.

    Vet – Mark sags


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    2008 Race Season – RAF Sprint ChampsA Close Race!


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    2008 Race Season – Service Races

    IS Standard Distance – Tallington 1st Army 2nd RAF

    Sen Men


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    2008 Race Season – Service Races

    IS Standard Distance Cont

    Vets


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    2008 Race Season – Service Races

    IS Standard Distance Cont

    Guest


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    2008 Race Season – Service Races

    IS Long Course – Vitruvian 1st Army 2nd RAF


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    2008 Race Season – RAF Champs Dambuster


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    2008 Race Season – National Races

    National Duathlon Champs – Andy Fisher 2nd

    National Triathlon Champs – Dale Grassby

    National Team Relays – Team Rachel 5th out of 96 teams: Jase, Ben, Kelda, Bev.


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    2008 Race Season – GB Team

    ITU World Standard Distance Champs – Dale, Fish.

    ITU World Long Distance Champs – Daz 10th, Sags 14th, Westy, Jase 7th, Mike Masters.


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    2009 Race Season – Achieve!

    29 April 09 – IS Duathlon Hullavington

    3 May 09 – Shires & Spires Sportif (I need some company!)

    20 May 09 – Brize Norton Sprint

    10 Jun 09 – Odiham Sprint

    20 Jun 09 – RAF Champs Dambuster

    28 Jun 09 – FGS Sprint Tri Dorney Lake

    8 Jul 09 – RAF Sprint Champs Cranwell

    29 Jul 09 – IS Standard Distance Sherborne

    5 Sep 09 – IS Long Distance Champs Vitruvian

    End Sep – FGS Extreme Tri Challenge Hawley Lakes


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    Race Director

    Nick Davies


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    RAF Tri Sprint Series 2008

    • 3 Events

      • Brize (77)

      • Odiham (81)

      • Cranwell (75)

    • Finance

      • Income £2400

      • Outlay £2200

    • Organised by OICs as additional duty


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    Inter Services Std Distance Tri

    • Tallington Lakes on 16 Jul 08

      • 3 services + guests fm emergency services

      • 102 competitors

      • Army, Navy, RAF

    • Unforseen events

      • Roadworks on the cycle

      • Air ambulance

      • Stroppy coppers

    • Costs met with entry fees and TW sponsorship

    • Thanks to Mike Masters fm Conningsby.


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    2009 Events

    • Sprint Tri Series

      • 20 May Brize Norton

      • 10 Jun Odiham

      • 8 Jul Cranwell (+Champs)

    • Entrycentral.com

      • £10 or £11

      • 123 MF Novice

      • 1 MF Senior & Vet

      • Team comp @ Cranwell


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    Events 2009

    • Sanctioned Races

    • Refunds, travel expenses & duty status

      • Dambuster (RAF Std Dist Champs) – 20 Jun 09

      • Bala – 13 Sep 09/ 14 Jun 09

      • Shropshire – 7 Jun 09

      • Bedford - 19 Jul 09/ Wakefield – 12 Jul 09

      • Vitruvian – 5 Sep 09/ Aberfeldy – 16 Aug 09


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    Goals 2009

    • Encourage increased novice participation through the RAF Tri Sprint series

      • Provide administrative sp to OICs beforehand

      • Co-ord publicity

      • Sp organisers on day

    • Organise RAF std distance champs (Dambuster)

    • Organise IS Long cse tri (Vitruvian)

      • and we win!


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    2009 Authorised Races

    • RAF Tri race schedule for 2009

    • BTF National Age Group Championship 2009

    • Mazda National Duathlon Ranking Series 2009

    • Mazda National Triathlon Ranking Series 2009

    • BTF Age Group Qualifying Races 2009

    • Regional Championships/ ranking events

    • RAF Fixtures


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    Communications

    Frank Whittle


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    Communications

    • Publicity 2008

    • Objectives:

    • To be published in the RAF News at least 4 times in 2008.

    • To be published in RAF Active twice in 2008.

    • To increase awareness of RAF Triathlon, the Sprint Series and training weekends.

    • Publicity 2009

    • Objectives:

    • To be published in the RAF News at least 6 times in 2009.

    • To be published in RAF Active twice in 2009.

    • To increase awareness of RAF Triathlon, the Sprint Series and training weekends (new initiative with AFCO/Tri24/7.com planned for 2009).


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    Communications

    • RAF Tri website moved to the MOD system

    • Massive amount of work involved – thanks Ben Livesey

    • Less flexible than our own site – but it’s getting there

    • Old site retained for email forwarding system

    • AIRSPACE – allows us a members only section

    • A good service relies on regular updating – membership input vital

    • THE FORUM – upgraded to the full service, moderated, ‘pruned’ as required


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    Tour Update


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    La Santa 12 -19 Mar 09

    Flights, transfers, food, sports passes and rooms in La Santa paid for.

    Trg Programme Sorted, pool lanes and conference room booked.

    Authority with Sports Board and DIPCLEAR Sorted

    Final Version of Admin Order with Sec

    Only one bike hire was available (Jamie Simmonds), everyone else will have to bring their own bikes

    Final actions required for Tour manager

    Chase up those who haven’t paid their balance yet! ?@:*&^^%$!!!

    Sort out last minute name changes and confirm names onto flights.

    Buy Group Towergate Wilsons Insurance (when names are finalised)

    Book Bikes onto ac (when names are finalised)

    Sort out partial refunds for everyone (when names are finalised)


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    Cyprus 1-8 May 09

    - Draft Admin Order with Sec

    • Personnel to make their own way to RAF Akrotiri and report to Roy Brunning by 1900 on 30 Apr.

    • Roy Brunning to direct trg programme.

    • Depart after Akrotiri 1200 on 8 May

    • Accommodation in Messes, Food PAYD

    • Sports Board Authority Granted. Funding = £150/person (max 12. Greater numbers will dilute cash available)

    • Remaining Actions for Tour Manager

      • Finalise Accommodation with Roy Brunning.

      • Finalise DIPLCLEAR WITH BFC JSU

      • Finalise and Release AO.

      • Currently have 13 names, on draft AO.


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    TrophyPresentation

    Chairman’s Choice for contribution to RAF Triathlon


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