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Student Organizations. Advisor Training Fall 2008 Student Leadership & Involvement Center University Center, Rm. 161 x4802. 2008-2009 Advisor Training. Welcome & Introductions Advisor Roles and Expectations Student Organization Representative (SOR) Roles

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Student Organizations

  • Advisor Training

  • Fall 2008

  • Student Leadership & Involvement Center

  • University Center, Rm. 161

  • x4802

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2008-2009 Advisor Training

  • Welcome & Introductions

  • Advisor Roles and Expectations

  • Student Organization Representative (SOR) Roles

  • Online Organization Registration

  • Financial Considerations

  • Online Event Registration

  • Event Planning & Risk Management

  • Resources

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Roles of the Advisor

  • Advisors facilitate active and collaborative relationships that empower students to realize their potential as ethical leaders

    • Teaching and Coaching

    • Consulting

    • Counseling

    • Mission of University

  • Advisors facilitate active and collaborative relationships by partnering with students in their educational experience.

    • Providing Continuity

    • Supervising programs and finances

    • Attending Meetings

  • Students will be prepared to engage in independent thought, diverse experience and dynamic leadership development training.

    • Assisting/Partnering with the SOR to interpret university policy

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  • Advises in a manner that is congruent with the mission of the University.

  • Advisors are well versed and have done personal work to identify and address issues of inconsistency (specifically - social justice, inequity, inclusion, diversity, "isms") and can articulate their own values in relation to the mission.

  • Advises students by the principle that values congruence in important. The focus is not about what we “do” in advising, but rather leading and modeling.

  • Using other advisors as resources.

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Role of the Student Organization Representative (SOR)

  • Connect with all student groups that receive Associated Students funding.

  • Meet with student leadership (and their advisor - at the determination of the SOR) in the month prior to their AS funded events.

    • To ensure that logistics have been thought through, changes are consistent with the USD mission and that the event presented matches the event proposed.

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Student OrganizationRepresentative-(SOR)

  • Student Organization Representatives

    • Mandy Womack, Greek Life [email protected] x2253

    • Lauren Johnson, Greek Life [email protected] x4802

    • Jason Schreiber, Academic/Professional [email protected] x7719

    • Onar Primitivo, Multicultural [email protected] x2994

    • Kimberley Fernandes, Multicultural [email protected] x6871

    • Erin Lovette-Colyer, Special Interest [email protected] x2395

    • Michael Lovette-Colyer, Religious [email protected] x4251

    • Liberty Hebron, General [email protected] x4802

    • Justin Calbreath, General [email protected] x7467

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Financial Considerations

  • Fundraising

    • Work with Alejandro or Mandy to coordinate fundraiser

    • All Fundraising must be cleared with University Relations

  • Funding Opportunities for all Student Organizations

    • ICCBC: Process conducted twice a year $100,000

      (November for Spring; April for Fall)

      a. Event requests have to open to entire campus

      b. Organization must be in good standing

      c. Detailed information (budget and actual prices)

    • Budget Committee: Committee meets twice a month $10,000

      a. Organization must be in good standing

      b. Complete paperwork and meeting with Committee

    • Weekend Programming Grants $750

  • Accounts

    • On campus accounts

    • Off-Campus Accounts (cannot use USD Tax ID numbers or name

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    Financial Considerations

    • Finance Procedures

    • Check Request: AS check request found in UC 161

      • One week to process

      • Documentation backup needed

  • Petty Cash

    • Requests up to $100

    • Fill out Petty Cash Form and keep receipts

  • Purchase Orders

    • Work with Liberty Hebron to execute

  • Online Budget Access

    • Noetix login

    • Call SOR or SLIC for assistance

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    Event Planning/Risk Management

    • Event Planning Resource


      • Contract Signer: Jason Schreiber, x7719 [email protected]

  • Risk Management

    • Use Liability and Activity Release Forms when:

      • Event being held off campus

      • Transportation is involved

      • Out of the ordinary risk involved (climbing wall, jousting, paintball)

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    • Policies & Forms

      • Alcohol Policy

      • Contracts: Jason Schreiber [email protected]

      • Liability Form

      • Guest Speaker Form

      • Food Request

      • Budget Forms

    • Student Leadership & Involvement Center

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    • Comments/Questions?