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Student Organizations. Advisor Training Fall 2008 Student Leadership & Involvement Center University Center, Rm. 161 x4802. 2008-2009 Advisor Training. Welcome & Introductions Advisor Roles and Expectations Student Organization Representative (SOR) Roles

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student organizations
Student Organizations
  • Advisor Training
  • Fall 2008
  • Student Leadership & Involvement Center
  • University Center, Rm. 161
  • x4802
2008 2009 advisor training
2008-2009 Advisor Training
  • Welcome & Introductions
  • Advisor Roles and Expectations
  • Student Organization Representative (SOR) Roles
  • Online Organization Registration
  • Financial Considerations
  • Online Event Registration
  • Event Planning & Risk Management
  • Resources
roles of the advisor
Roles of the Advisor
  • Advisors facilitate active and collaborative relationships that empower students to realize their potential as ethical leaders
    • Teaching and Coaching
    • Consulting
    • Counseling
    • Mission of University
  • Advisors facilitate active and collaborative relationships by partnering with students in their educational experience.
    • Providing Continuity
    • Supervising programs and finances
    • Attending Meetings
  • Students will be prepared to engage in independent thought, diverse experience and dynamic leadership development training.
    • Assisting/Partnering with the SOR to interpret university policy
expectations
Expectations
  • Advises in a manner that is congruent with the mission of the University.
  • Advisors are well versed and have done personal work to identify and address issues of inconsistency (specifically - social justice, inequity, inclusion, diversity, "isms") and can articulate their own values in relation to the mission.
  • Advises students by the principle that values congruence in important. The focus is not about what we “do” in advising, but rather leading and modeling.
  • Using other advisors as resources.
role of the student organization representative sor
Role of the Student Organization Representative (SOR)
  • Connect with all student groups that receive Associated Students funding.
  • Meet with student leadership (and their advisor - at the determination of the SOR) in the month prior to their AS funded events.
      • To ensure that logistics have been thought through, changes are consistent with the USD mission and that the event presented matches the event proposed.
student organization representative sor
Student OrganizationRepresentative-(SOR)
financial considerations
Financial Considerations
  • Fundraising
      • Work with Alejandro or Mandy to coordinate fundraiser
      • All Fundraising must be cleared with University Relations
  • Funding Opportunities for all Student Organizations
      • ICCBC: Process conducted twice a year $100,000

(November for Spring; April for Fall)

a. Event requests have to open to entire campus

b. Organization must be in good standing

c. Detailed information (budget and actual prices)

      • Budget Committee: Committee meets twice a month $10,000

a. Organization must be in good standing

b. Complete paperwork and meeting with Committee

      • Weekend Programming Grants $750
  • Accounts
      • On campus accounts
      • Off-Campus Accounts (cannot use USD Tax ID numbers or name
financial considerations9
Financial Considerations
  • Finance Procedures
  • Check Request: AS check request found in UC 161
      • One week to process
      • Documentation backup needed
  • Petty Cash
      • Requests up to $100
      • Fill out Petty Cash Form and keep receipts
  • Purchase Orders
      • Work with Liberty Hebron to execute
  • Online Budget Access
      • Noetix login
      • Call SOR or SLIC for assistance
event planning risk management
Event Planning/Risk Management
  • Event Planning Resource
  • Risk Management
    • Use Liability and Activity Release Forms when:
      • Event being held off campus
      • Transportation is involved
      • Out of the ordinary risk involved (climbing wall, jousting, paintball)
resources
Resources
  • Policies & Forms
    • Alcohol Policy www.sandiego.edu/eventplanning
    • Contracts: Jason Schreiber [email protected]
    • Liability Form www.sandiego.edu/eventplanning
    • Guest Speaker Form www.sandiego.edu/eventplanning
    • Food Request www.sandiego.edu/eventplanning
    • Budget Forms www.sandiego.edu/associatedstudents
  • Student Leadership & Involvement Center http://www.sandiego.edu/slic/
roundtable
Roundtable
  • Comments/Questions?
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