Title I Conference April 29 30, 2010, Anaheim May 24 25, 2010, Sacramento CDE Presenters: Keith Coppage, Administrat

1. Title I ConferenceApril 29�30, 2010, AnaheimMay 24�25, 2010, SacramentoCDE Presenters: Keith Coppage, Administrator Judi Brown, Education Programs ConsultantSchool Support and Title I Basic Office 

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3. 3 Administrators of SES will be able to: Access key SES references to support administration of SES Understand key issues and the 2008 federal regulations Effectively implement SES with tools and strategies

4. 4 What are key federal and state references? What does SES mean? What are the responsibilities of CDE, LEAs, and SES providers? How do the 2008 federal regulations affect SES? What should SES providers know, do, and understand?  What are continuing SES developments? Agenda: SES 101

5. 5 Public Law, Elementary and Secondary Education Act (ESEA), Title I, Part A, Section 1116(e), U.S. Department of Education (ED), No Child Left Behind, 2001 Title I Regulations, 34 C.F.R., Sections 200.44-48, October 2008 SES Non-Regulatory Guidance (NRG), January 2009 ED Secretary Duncan�s letter about the 2008 federal regulations, April 2009 NRG on Title I, Part A Waivers, July 2009 References are linked to the CDE SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp References � Federal This and the slides that follow contains Web-based references to key materials to have on-hand to assist in your work administering SES for your LEA. The documents listed were used as references in developing this presentation. Rather than always referencing the item in such detail every time we use it in this Webinar, this quick list is here for your convenience. All of the items listed are now easily accessible to you as links on the CDE Web page for SES at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp. NOTE: URLs are listed here as a convenience to the presenter, but are not to be included in the Webinar narrative: ED Secretary Duncan�s letter about the new federal regulations (April 2009) at http://www.ed.gov/policy/elsec/guid/secletter/090401.html (Outside Source) Non-Regulatory Guidance on Title I, Part A Waivers (July 2009) at http://www.ed.gov/programs/titleiparta/title-i-waiver.doc (Outside Source) SES Resources at http://www.ed.gov/nclb/choice/help/ses/index.html (Outside Source) Non-Regulatory Guidance on Public School Choice (January 2009) at http://www.ed.gov/policy/elsec/guid/schoolchoiceguid.doc (Outside Source)This and the slides that follow contains Web-based references to key materials to have on-hand to assist in your work administering SES for your LEA. The documents listed were used as references in developing this presentation. Rather than always referencing the item in such detail every time we use it in this Webinar, this quick list is here for your convenience. All of the items listed are now easily accessible to you as links on the CDE Web page for SES at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp. NOTE: URLs are listed here as a convenience to the presenter, but are not to be included in the Webinar narrative: ED Secretary Duncan�s letter about the new federal regulations (April 2009) at http://www.ed.gov/policy/elsec/guid/secletter/090401.html (Outside Source) Non-Regulatory Guidance on Title I, Part A Waivers (July 2009) at http://www.ed.gov/programs/titleiparta/title-i-waiver.doc (Outside Source) SES Resources at http://www.ed.gov/nclb/choice/help/ses/index.html (Outside Source) Non-Regulatory Guidance on Public School Choice (January 2009) at http://www.ed.gov/policy/elsec/guid/schoolchoiceguid.doc (Outside Source)

6. 6 Database of State Board of Education (SBE)-approved SES providers SES per-pupil amounts (PPA) and LEA 20 percent obligation for SES and public school choice (Choice) transportation Request for Applications (RFA) to become a SES provider Refer to the CDE SES Web page for http://www.cde.ca.gov/ta/ac/ti/supplemental.asp References � State

7. 7 SES implementation links: CDE Program Improvement (PI) Correspondence November 2009 letter of alert to changes in Choice and SES October 2007 and December 2007 letters, LEA implementation for federal monitoring of SES and Choice PI Schools - data files Parental Notification Templates for Schools in PI California Code of Regulations, Title 5 (5 CCR), State Board of Education (SBE) Rule Making References � State (Cont.)

8. 8 SES implementation tools for optional use by LEAs: Frequently Asked Questions (FAQs) for Parents about SES Sampler of SES Contract Language Excerpts Templates for Student Learning Plan (SLP), Student Progress Report, LEA Implementation Timeline SES online trainings: SES Provider Orientation SES Provider Annual Accountability Report Implications for LEA Implementation of the 2008 Federal Regulations References � State (Cont.)

9. 9 CDE SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp California�s SES Web page, a joint initiative by the California Comprehensive Center (CA CC) and CDE California�s SES Web page at http://www.cacompcenter.org/ses/ (Outside Source) Web-based and research-based resources for SES FAQs Online Trainings LEA Implementation Tools (optional) with training slides, narrative, and information cover file showing legal citations and additional suggestions from LEAs on implementation References � State (Cont.)

10. 10 What Does SES Mean? Tutoring specifically designed to increase the academic achievement of eligible children on state assessment(s) and attain proficiency in meeting of state content standards (ESEA Title I Part A, Section 1116[e][12]) Provided for English-language arts (ELA), mathematics, or science Provided beyond the regular school day at designated locations Provided by state-approved SES providers who are selected by parents of eligible students and contracted by LEAs

11. 11 What Does SES Mean? (Cont.) Instruction that is: High quality, based on scientific research, and consistent with LEA curriculum in one subject; i.e., ELA, mathematics, or science Effective in improving student achievement of state content standards on state assessment in designated subject area

12. 12 Schools receiving Title I, Part A funds Schools in PI Years 2-5+ Note: A school becomes PI Year 1 when it fails for two consecutive years to make adequate yearly progress (AYP) SES program is initiated by LEA early in school year

13. 13 All students from low-income families enrolled in schools in PI Years 2-5+ Eligible students include English learners (ELs) and students with disabilities (SWDs) Parent makes responds to LEA for SES Use LEA process to select provider If demand exceeds fund available, LEA must prioritize eligible students by greatest academic need Who is eligible for SES tutoring? Parents of those students who are eligible for SES will receive a letter from the LEA. Eligible students are from low-income families and enrolled in schools designated as PI in years 2 or more. Remember we are talking about students enrolled in a PI school in years 2-5. The eligible students are identified by the local educational agency or LEA as being from a low-income family. Most use student eligibility for free and reduce priced meals to determine what students come from a low-income family. The parents of eligible students choose the approved SES provider to deliver the tutoring services. Parents may request assistance from the LEA in selecting a provider. (The LEA will communicate with the parents through mailings, provide information on the LEA Web site, and may invite providers to SES fairs to increase parent interest and knowledge about the selection of providers.) SES providers are to serve all eligible students assigned to them by the LEA, based on parent selection. Such eligible students, of course, include English learners (EL) and students with disabilities. Who is eligible for SES tutoring? Parents of those students who are eligible for SES will receive a letter from the LEA. Eligible students are from low-income families and enrolled in schools designated as PI in years 2 or more. Remember we are talking about students enrolled in a PI school in years 2-5. The eligible students are identified by the local educational agency or LEA as being from a low-income family. Most use student eligibility for free and reduce priced meals to determine what students come from a low-income family. The parents of eligible students choose the approved SES provider to deliver the tutoring services. Parents may request assistance from the LEA in selecting a provider. (The LEA will communicate with the parents through mailings, provide information on the LEA Web site, and may invite providers to SES fairs to increase parent interest and knowledge about the selection of providers.) SES providers are to serve all eligible students assigned to them by the LEA, based on parent selection. Such eligible students, of course, include English learners (EL) and students with disabilities.

14. 14 Title I, Part A allocations distributed to LEAs in fall by CDE LEA assigns the lesser amount for each student PPA defined by Title I Part A, Section 1116(e)(6), or Actual cost of program design selected by parent as described in provider�s approved application

15. 15 LEA with PI school(s) LEA obligation is to encumber 20 percent of LEA�s total Title I, Part A allocation Reserve for SES and public school choice-related transportation costs At least 5 percent for each, 1 percent for parent outreach for SES, and divide remaining dollars How Is SES Funded? (Cont.)

16. 16 Based on the materials covered so far in the �What Does SES Mean?� section, please use the index cards provided to submit questions. CDE staff are developing answers Some responses will be shared today. Some questions may be integrated into FAQ file on CA CC Web page at http://www.cacompcenter.org/ses/ (Outside Source) and linked to the CDE SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp. At any time in the future, submit questions to CDE by e-mail to ses@cde.ca.gov.

17. 17 What Are the Responsibilities of  CDE, LEAs, andSES Providers?

18. 18 In conjunction with State Board of Education (SBE): Establish criteria for selection of SES providers State Regulations (see References) Develop and manage state RFA Sign up for RFA notices on the CDE Join Funding Mailing List Web page at http://www.cde.ca.gov/fg/fo/af/joinlist.asp Ensure parent access to SES provider data base Provide policy implementation letters as needed Responsibilities of CDE

19. 19 Monitor implementation of SES and conduct reviews of LEAs and providers Conduct evaluation of SES providers SES Annual Accountability Report Recommend to SBE approval and termination of providers Recommend to SBE revisions to 5 CCR for SES Responsibilities of CDE (Cont.)

20. 20 Responsibilities of LEAs: (Example Timeline)

21. Responsibilities of LEAs: (Example Timeline Cont.)

22. 22 For optional use in developing SES service agreements. Analysis of Legal References: Public Law, Federal and State Regulations, NRG. Identification of issues for inclusion in LEA-SES Provider Contract. Provision of specific legal citations matched with sample language. Reminder: Work with your LEA legal counsel to develop contracts specifically for your district�s use.

23. 23 LEA develops SLP in collaboration with provider and parent (SLPs can be developed by the provider if agreed to in the contract with the LEA, but the SLP must be approved by the LEA) LEA reviews and approves SLP before instruction begins Note: Contract language needs to include description of SLP expectations, timelines.

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25. 25 Responsibilities of Providers (Example Timeline)

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27. 27 Ensure timely implementation of services for eligible students after parent selection of provider Maintain communications among all parties Maintain accurate records; meet regular reporting expectations Protect confidentiality of student information Monitor for high quality tutoring and effectiveness of approved program design Shared Responsibilities:LEA and Provider (Examples)

28. 28 Please use your index card(s) to submit questions/comments you have about SES based on topics we have just finished in this section, �What Are the Responsibilities of CDE, LEAs, and SES Providers?� At any time in the future, submit questions to CDE by e-mail to ses@cde.ca.gov.

29. 29  How 2008 Federal Regulations Affect SES

30. 30 Parent notification about Choice and SES LEA Web posting for Choice and SES Funding for Choice and SES Allowable Charges for Parent Outreach and Assistance Reallocation Requirements for Unspent Funds Note: Review online training on the California�s SES Web page at http://www.cacompcenter.org/ses/ (Outside Source)

31. 31 LEA notification to parents must: Include an explanation of the benefits of SES Be clear, concise, and distinguishable from other information sent to appropriate parents Indicate providers are able to serve SWDs and/or ELs For letter templates and FAQs for parent involvement, follow links from CDE SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp

32. 32 LEA posting on its Web site must: Be prominently displayed Be posted in a timely manner Provide the number of students eligible for and participated in SES and public school choice Begin with 2007-08 data and all subsequent years List available schools for public school choice transfer

33. 33 Continue posting historical data when schools are no longer in PI List SES providers List locations where SES are provided List providers able to serve SWD and ELs Continue updating periodically throughout the school year

34. 34 Tool: LEA Web Posting Template

35. 35 Count the costs associated with providing parent outreach and assistance toward meeting its 20 percent obligation Capped at 1 percent of 20 percent obligation Equal to 0.2 percent of the district�s Title I, Part A allocation

36. 36 Allowed expenditures include, but are not limited to: SES and Choice brochures Provider fairs Advertising Postage Parent hotline Partnerships with community-based outreach groups District allowed to spend other funds on parent outreach Allowable Charges for Parent Outreach and Assistance (Cont.)

37. 37 To reallocate any unspent portion of the 20 percent obligation for SES and Choice, the LEA: Must meet required criteria for full implementation of SES and Choice before reallocating unused funds for other allowable Title I, Part A activities Will provide documentation that meet criteria

38. 38 Partner with outside groups to inform students and parents Community-based organizations Faith-based organizations Business groups

39. 39 Provide genuine opportunities for parent sign-up Provide timely, accurate notice to parents Distribute sign-up forms for SES directly to parents; make widely available Provide two distinct sign-up periods for SES with sufficient length of time to ensure access

40. 40 Ensure that SES providers are given access to school facilities: On same terms as available to other providers LEA use of fair, open, and objective process

41. 41 Exceptions to Required Reallocation Criteria: Enrolled sufficient numbers of students to spend 20 percent All funds were encumbered but provider contracts not fulfilled Enrolled students did not begin or complete services Reallocation Requirements for Unspent Funds�Criteria (Cont.)

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45. 45 What Should SES Providers Know, Do, and Understand? 

46. 46 Approved application (profile posted in CDE data base on providers) describes the program design the provider is expected to implement for all contracting LEAs, including but not limited to: Total hours for effective program design Total cost of program design Subject(s) approved Tutor qualifications Instructional materials

47. 47 Adherence to assurances which are legal agreements based on federal law and state regulations Do frequent review of requirements and obligations Understand intent of law, obligations for safety and accountability to students and parents, insurance and record keeping requirements for LEA, contract processes and timelines by each LEA, etc. SBE-Approved Application and Assurances (Cont.)

48. 48 CDE policy on SES provider change requests: How can changes be made to the application? What changes require a new application? SES provider must e-mail CDE at ses@cde.ca.gov with all questions about requested changes.

49. 49 Provider to give to each district a copy of their SBE-approved SES application and other required documentation Monitor contract/service agreements, timelines, and LEA expectations for: SLPs Student attendance records and invoicing procedures Regular student progress monitoring reports and assessment data

50. 50 Records of training and supervision of tutors Tutor schedules Payroll records of personnel including background checks Student pre- and post-assessment results and other indicators Annual SES Accountability Report Contract Agreements and Expectations (Cont.)

52. 52 A complaint is a written statement alleging discrimination, harassment, or a violation of a federal or state law or regulation. Providers and parents may use UCP procedures to file a complaint to an LEA regarding SES. See the CDE UCP Web page at http://www.cde.ca.gov/re/cp/uc/.

53. 53 Use an index card to submit questions about this section of the Webinar, �What Should SES Providers Know, Do, and Understand?� CDE staff are developing answers Some answers will be shared today Other questions may be in the FAQ file on CA CC Web page at http://www.cacompcenter.org/ses/ (Outside Source) At any time in the future, submit questions by e-mail to ses@cde.ca.gov

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55. 55 Title I SES Work Group Continue promotion of Implementation Tools and Online Trainings SES Web page for FAQs, Resources, Webinars, http://www.cacompcenter.org/ses/ (Outside Source) Consider Development of Additional Evaluation Criteria for SES Providers More Rigorous Criteria for SES Assessments CDE collaboration with CA CC State SES Projects

56. 56 Full implementation of regulations required by LEAs now Online training provided California�s SES Web page at http://www.cacompcenter.org/ses_events (Outside Source) CDE Policy Implementation Letter for SES and Choice CDE Web page for PI Correspondence at http://www.cde.ca.gov/ta/ac/ti/correspondence.asp Federal Title I Regulations: Full Implementation

57. 57 CDE waiver package for LEAs released in January 2010 included the following waivers related to SES and Choice 2009�2010: Offer SES to schools in PI Year 1 Allow LEAs in PI to apply to be SES provider for 2009�2010 (SBE agenda, January 2010) Exclude some or all of ARRA funds from the 20 percent set-aside for SES and Choice Exclude some or all of ARRA funds from the calculation of per-pupil amounts for SES LEA Waiver requests for 2009�10 scheduled for SBE consideration May 2010 States have been invited by the U.S. Department of Education to apply for a waiver to allow schools in PI Year 1 to offer SES to students and for PI LEAs to be SES providers for 2010�2011. Sign up for ARRA e-mail updates on the CDE ARRA Web page at http://www.cde.ca.gov/fg/aa/ar/. Federal Waivers, American Recovery and Reinvestment Act (ARRA), Title I, Part A

58. 58 SES Applications for Cohort 2010 to serve July 2010 to June 2012 will be considered for approval by the SBE in May 2010. Future RFA Announcements Be sure to submit name and e-mail address to CDE Funding Mailing List Web Page at http://www.cde.ca.gov/fg/fo/af/joinlist.asp Check the CDE SES Web page often at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp RFA for SES Providers

59. 59 Think about what you found helpful or challenging today: What are key references for SES implementation? What does SES mean? What are the major responsibilities of CDE, LEAs, and SES Providers What is new in SES due to new federal regulations? What should LEAs expect SES providers to know, do, understand? What are SES developments?

60. 60 Thank you for your interest and your input today. Please complete the survey for this session. As a reminder for more online trainings and resources related to this and similar topics identified by the CDE and the California Title I SES Work Group, visit the California�s SES Web pages hosted by the CA CC at http://www.cacompcenter.org/ses/ (Outside Source) Find links to all key references on the CDE SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp School Support and Title I Basic Office California Department of Education (CDE) Contact by phone at 916-319-0854 or by e-mail at ses@cde.ca.gov

61. 61 California Title I SES Work Group Members of the California Title I SES Work Group Steering Committee in addition to the School Support and Title I Basic Office at CDE are as follows: Diane Wallace, Bakersfield City School District Becki Robinson (Retired), Los Angeles Unified School District Sharon Hart, Fresno Unified, and Jim Pfaff, Modesto Niambi Clay, Oakland Unified Wanda Chang Shironaka, Sacramento City Unified Andrea Thrower, San Diego Unified School District and Cheryl Graczewski, LaRena Woods, and Karen Gamon American Institutes of Research (AIR) and California Comprehensive Center (CA CC) Webinar Support on Online Trainings: Kurt Larsen and Teresa Maldonado, CA CC at WestEd Thomas Williamson, CDE

62. 62 LEA Representatives from Anaheim City Bakersfield Elementary Coachella Valley Unified Compton Unified Escondido Elementary Farmersville Fontana Unified Fresno Unified Garden Grove Unified Lodi Unified Los Angeles Unified Madera Unified Modesto City Elementary Montebello Unified Moreno Valley Unified Oakland Unified Pasadena Unified Pomona Unified Rialto Unified Riverside Unified Sacramento Unified San Diego Unified San Francisco Unified San Juan Unified Santa Ana Unified Stockton Unified Sweetwater Union High Twin Rivers Unified Visalia Unified West Contra Costa Unified Woodland Joint Unified Refer to California�s SES Web page http://www.cacompcenter.org/ses/ (Outside Source) California Title I SES Work Group