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“ Working Actively and in Partnership to combat HIV/AIDS” FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANA PRESENTED BY : MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission. Fiduciary Management Cont’d.

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Working Actively and in Partnership to combat HIV/AIDS”FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANAPRESENTED BY: MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission

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Fiduciary ManagementCont’d

  • Fiduciary Management (Finance and Procurement)

  • Objectives of Fiduciary Management MAP (GHANA):

  • To facilitate project implementation through the provision of Financial and Procurement Technical support to all Implementing Agencies.

  • To Ensure that funds disbursed to sub-projects have been use for their intended purpose

  • To ensure that project implementation is on course

  • That Budgeted cost will not be exceeded.

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Country Fiduciary Management Team

  • Maxwell Addo-Director of Finance (Ghana AIDS Commission)

  • Fuseini Abu-Procurement Manager (Ghana AIDS Commission

  • Samuel Anyimadu-Amaning-GHANET (Ghana HIV/AIDS Network)

  • Matilda Owusu-Ansah-Planned Parenthood Association of Ghana (PPAG)

  • Emmanuel Budu Addo-Senior Accountant (SIPAA)

    ( Team formed during the George Workshop in South Africa) Before this workshop Ghana did not have such a team.

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  • Design Considerations

  • Different capacities of Implementing Partners

  • The need to make procedures user-friendly

  • The lateral spread of Implementing Agencies

  • The need for timely information for Analysis, Planning and Control of operations

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Ghana (MAP) Institutional Framework

Director-General-Ghana (MAP)

Country Fiduciary

Management Team

Finance and Procurement-Ghana MAP

Window A (MDA’s)

Window B (NGO’s)

District Assemblies


Flow of Funds



Window C (CBO’s)

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Description of Institutional Framework

  • Institutional Involvement

    • Funds disbursed from MAP Ghana to all 3 Windows (A, B, & C)

    • Disbursement for Window C done through District Assemblies (Decentralisation)

    • Each sub-project has a Fiduciary Management Team to manage the Funds

    • Windows A & B report directly to MAP Ghana

    • Window C reports through District assemblies

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Achievements in Fiduciary Management at MAP Ghana

  • Total of 5,434 sub-projects financed by MAP Ghana for all 3 Windows within 18 months of Credit effectiveness

  • Project Implementation ahead of Schedule

    Effectiveness Date: May 8th 2002

    Closing Date: June 30th 2005

    But GARFUND will finish before the Closing Date!!

    Total Project Amount: US$25,000,000.00

    Disbursement to Date: US$10,515,960.00

    Undisbursed Balance = US$14,484,040.00

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Achievements in Fiduciary Management Cont’d

*Commitments-Subprojects: US$8,794,757.00

  • Carried out Financial and Procurement Training Workshops for Windows B & C

  • Set up Country Fiduciary Management Team

  • Implemented recommendations of George (S.A) Workshop on Fiduciary Management:-

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Achievements in Fiduciary Management Cont’d

  • Reviewed Financial and Procurement Manual to make it “User-friendly” for all 3 Windows (A, B & C).

  • Incorporated changes in current Financial and Procurement Procedures Manual.

  • Adoption of Output-based Contracts for CBO’s that relies on mutually agreed outputs instead of relying on receipts

  • Establishment of M & E Focal Persons in all 110 Districts and 10 Regions of Ghana

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Success achieved by:-

  • Commitment from the Presidency

  • Dedicated, hardworking and resourceful staff at Ghana AIDS Commission.

  • Collaboration and Networking by all stakeholders.

  • Support from DFID-UK for capacity building.

  • Mission Support from the World Bank:-

    Regular review missions (International perspective).

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Monitoring and Evaluation

  • Analysis of Financial and Procurement Reports from Beneficiaries of GARFUND

  • Feedback from capacity building workshops

  • Reports of Field Investigators

  • Statutory Audit Reports

  • Reports from District M & E Focal Persons in 110 Districts and 10 Regional M & E Focal Persons from the 10 Regions of Ghana

  • Reports from the media and other stakeholders

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  • Strengthen Financial Management capacity at all levels of implementation

  • More attention to Financial Management planning and Monitoring

  • Emphasis on Decentralisation of responsibilities