OFFICE OF THE CHIEF INFORMATION OFFICER. 4. October 22, 2008. Assistant ... OFFICE OF THE CHIEF INFORMATION OFFICER. Integrated Project Team. HHS RECORDS MANAGEMENT ...
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Records Management Integrated Project Team Kick-Off Session
1:30 pm – 3:00 pm
Terry Nicolosi, Director, OCIO Office of Resources Mgmt
Charlie Johnson, Assistant Secretary for Resources and Technology
Co-Leads: Integrated Project Team (IPT)
Larry Gray, HHS Departmental Records Officer
Vickie Robey, CMS Records Officer
Introduction by HHS Deputy CIO John Teeter
Kshemendra N. Paul, OMB Chief Architect
Laurence Brewer, CRM; NARA Director of Lifecycle Management
Quarterly Goals and Objectives
Mary Forbes, Lead Enterprise Architect
Terry Nicolosi, Director of ORM
Vision: HHS will facilitate the quality, coordination and effectiveness of building a Department-wide electronic records management system;Goals: Define and implement simplified standard processes and standard data definitions for records management; protect the confidentiality and integrity of HHS records while providing appropriate access and availability of these records; Standardize and improve the efficiency of the collection of HHS records, reduce the financial burden storage of HHS resources across the department.Objectives: Meet the NARA Bulletin 2006-02 (government-wide deadline of September 30, 2009) for agencies to identify and schedule all existing records;Meet the EA RM IPT Quarterly milestones for FY 2009.
RM Charter requires members to establish continuous program improvement by ensuring that RM issues are addressed in:
Records Officers as the subject matter experts in Records Management play an integral role in the successful transformation to a successful department wide records management program.The Partnership will allow the RM community to push forward with not only the normal end of year requirements but also meet the additional requirements for an Administration change.
Vickie Robey, CMS Records Officer
Working with IT and EA to identify RM processes.
Pioneered Electronic Filing of E-mail
Developing E-Recordkeeping Business Process Management (BPM)
Completed records management piece for a FOIA and Correspondence BPM
Submitted to NARA our electronic systems inventory.
Embedding Records Management into Agency Business Processes
Laurence Brewer, CRM
Director, Lifecycle Management Division
National Archives and Records Administration
Adapting to the current business environment requires IT & RM collaboration to ensure:A systematic approach to managing recordsCoordinated records, information, and knowledge management strategiesTechnology is utilized effectivelyRM requirements are addressed early in the life cycle
Agency records management procedures do not integrate people, policies, processes and technology well Agency enterprise architectures (EA) do not systemically address records management requirementsAgency planning and execution of IT investments often overlooks the value of records management (RM)Systems are often funded, designed and implemented without adequate thought about how those records will be managed over their entire lifecycle
NARA Bulletin 2006-03 Availability of Federal Enterprise Architecture (FEA) RM Profile, released December 23, 2005http://www.archives.gov/records-mgmt/bulletins/2006/2006-03.htmlA framework for embedding records management into IT governance and development processes A resource to guide integrating records management seamlessly into agency business processes
Establish a common Government-wide framework for identifying records management requirementsIdentify records management issues and requirements and link them to their implementing technologies and business processesBuild records management requirements into agency IT governance processes for enterprise architecture (e.g., CPIC, BPD, SDLC)
Continue to socialize and implement RM ProfilePlanning Webinar in early 2009 Leverage related tools and technologies (e.g., Toolkit for Electronic Records, Records Management Services)
Laurence Brewer, CRMDirector, Lifecycle Management DivisionNational Archives and Records Administrationlaurence.firstname.lastname@example.org(301) 837-1539
Records Management (RM) Enterprise Architecture (EA) Quarterly Goals and Objectives
Mary ForbesHHS Lead Enterprise Architect
RM Transition Plan
RM TRANSITION PLAN
L. Reynolds Cahoon, 2006
Thank you all for being with us today and thanks to our speakers. We look forward to working with all of you on Records Management.
Terry Nicolosi Director, Office of Resources Management, Office of the CIODepartment of Health and Human ServicesTerry.Nicolosi@hhs.gov(202) 690-6162
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