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PowerPoint 2007 PowerPoint PPT Presentation

Decorative. Unified Design Keep it Consistent. Readability 36/28 Points (Font Size) ... Decorative. Sans Serif. Serif. Serif. Unified Design. Inconsistent Design ...

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PowerPoint 2007

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Presenter: Lucy Parker

PowerPoint 2007Layouts, Themes and Masters

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What will be covered?

  • A brief overview of new 2007 look and feel.

  • The differences between Templates, Layouts, Themes and Masters.

  • Design Tips

  • Customizing your presentation thru Layouts, Themes and Masters (fonts, colors, backgrounds, logos, etc).

  • Hands-on practice.

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New Look and Feel for 2007

  • The traditional toolbars, as we knew them, have been replaced by the Ribbon. The use of the Ribbon is standard across all of the Office 2007 applications (Word, Excel, PowerPoint, etc) and is dynamic to each.

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Different Views

  • Normal View: Default view and consists of three panes.

Slides & Outlines Tab

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Different Views, cont…

  • Slide Sorter View: Displays all slides as thumbnails.

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Different Views, cont…

  • Notes Page View

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Different Views, cont…

  • Slide Show View: Shows you how your presentation will look projected onto a screen.

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Different Views, cont…

  • Slide Master View: Displays the master slides for your presentation.

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Create a New Presentation

  • Pre-made template

    • PowerPoint built-in

    • Microsoft Office Online

  • Blank presentation with placeholders

  • Templates based on presentations

  • Existing presentation

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Starting with a Template

Office button

Installed templates



Online templates

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Templates Provide Designs

  • A theme

  • A layout

  • Content

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Example Template

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Modifying a Template

  • Add standard elements

  • Change font style or size

  • Modify layout

    • Move the object

    • Change the size

    • Delete a placeholder

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Slide Layouts

  • When you change the layout on a slide, you change the type and/or positioning of the placeholders on it. This does not effect fonts, etc.

Title & Content

Title Slide

Two Content


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Slide Layouts

  • Placeholders hold content

  • Placeholders control element location

  • Placeholders can be deleted

  • Placeholder size can be changed

  • Placeholders can be moved

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  • Themes allow you to apply unified formatting to your presentation. This includes backgrounds, fonts and colors.




Same Content / Three Different Themes

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Applying and Modifying a Theme






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Color Gallery

Colors in theme

Create new

color themes

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Fonts Gallery

Title font

Different fonts

for title and body

Body font

Same font used for both

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Effects Gallery

Soft glow





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Background Styles Gallery




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Visual Design Rules of Thumb

  • Appeal and professionalism

    • Design for your audience

  • Simpler is Better!

    • Keep the design elements simple

    • Avoid cluttering the slides with extra graphics and too much information

    • Select a group of colors that work well together & use throughout

    • Write clear, concise non-sentence structures

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Visual Design Rules Cont..

  • Text Design Elements Rules

    • Do not underline text


    • Use Bold & Italics sparingly

    • Avoid text that leaves one word on a line on its Own

    • Avoid using multiple spaces after punctuation (White River)

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Visual Design Rules Cont..

  • Font style

    • Select one and stick to it!

      • Make sure fonts are big enough to read!

      • Serif

      • Sans Serif

      • Decorative

  • Unified Design – Keep it Consistent

  • Readability – 36/28 Points (Font Size)

  • Focal point – The way the image leads the eyes

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Accessibility Features

  • Adding Alternative Text to Graphics

  • Use the themes delivered within the PowerPoint software.

  • Think twice when adding animations. Are they necessary to the presentation?

  • Use the object shortcuts for inserting and creating graphs and tables.

  • If an external document is inserted into a presentation (embedded), the inserted document must also be accessible.

  • Use an external editing program such as LecShare to make sure the presentation is accessible (

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Design for Audiences

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Delivery Tips

Rehearse Timing


Know your audience


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Serif or Sans Serif?

Sans Serif




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Unified Design

Inconsistent Design

Consistent Design

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7 X 7 Guideline

  • Seven words per line

  • Seven lines per slide



Decisions, Decisions

  • Edit to short phrases

  • Use bullet points

  • Use active voice

  • Be clear and concise

  • Elements should support not distract

  • Be consistent

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  • Titles

    • Use title case

    • 36 points +

  • Bullet points

    • Use sentence case

    • 28 points +

Don’t forget the 7 X 7 guideline!

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Focal Point

  • Rehearse Timings

  • Arrive Early

  • Know your audience

  • Maintain eye contact

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  • Allows you to add repeated content, such as a logo or background graphic.

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Masters, cont…

  • Adding something to a Master slide, means that it will repeat on every new slide for that particular Master.

  • If you want to add a logo or background graphic to just a few slides, skip the Master and add them on an individual basis.

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  • Fast

  • Organized

  • Sequenced

  • Offers a global overview

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Outline View

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Editing the Outline

  • Cut

  • Copy

  • Paste

  • Drag and drop

  • Find and replace

  • Apply formatting

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Expand or Collapse the Outline

Collapsed view

Expanded view

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Printing the Outline



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Importing Outlines

  • Word outline

  • Other word processing applications

    • Rich Text Format - .rtf

    • Plain Text Format - .txt

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Importing an Outline

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Headers and Footers




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Setting Up a Footer

Apply to current

slide only

Date style

Title slide checkbox

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Setting Up the Header


Fixed date

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Reuse Slides

Add Slide button

Reuse Slides option

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Reuse Slides (continued)

Reuse Slides


Browse button


of slide

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Package to CD or folder

  • Must have Windows XP or later

  • Must have a CD Burner

  • Package in MS Office PowerPoint 2007 Viewer

    • Enables you to show it on a computer that does not have PowerPoint

    • Files are converted to older formats such as .ppt, .pot, .pps

  • Package it just as it is, to be presented within PowerPoint

    • Choose Options, Archive

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Info & Help

  • If you need help finding something or aren’t sure how to do something, use the Help feature within PowerPoint.

  • You can also find online tutorials on the Microsoft website under the Help & How To section.

  • Use YouTube !

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Contact Information

Lucy Parker

Dept. of Computer Science

California State University, Northridge

[email protected]

(818) 677-3941 Office

(310) 749-3749 Cell

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